Short Break Daytime Activities Bournemouth

Short Break Daytime Activities Bournemouth

This Framework is for the Provision of Short Break daytime activities for children and young people with a disability residing within the Bournemouth conurbation. 

United Kingdom-Bournemouth: Administration, defence and social security services

2018/S 020-041787

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the Borough of Bournemouth
Bournemouth Borough Council, The Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Contact person: Mr Alexander Dean
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.uk
NUTS code: UKK21Internet address(es):Main address: www.bournemouth.gov.uk

Address of the buyer profile: https://www.supplyingthesouthwest.org.uk/

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.supplyingthesouthwest.org.uk/

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Short Break Daytime Activities for Children and Young People with a Disability

Reference number: DN213595

II.1.2)Main CPV code

75000000

II.1.3)Type of contract

Services

II.1.4)Short description:

This Framework is for the Provision of Short Break daytime activities for children and young people with a disability residing within the Bournemouth conurbation. Sessions will be required to take place outside of school hours, during holiday periods, weekends and after school.

The Tender is split into two lots:

Lot 1 — Services for 5-18 year olds.

Lot 2 — Stay and Play activities, 3 – 10 year olds.

The Framework is for 3 years with the option to extend the framework for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 6 years. It is anticipated that the contract will start on 1 May 2018.

The estimated value of the contract including any possible extensions is £840,000.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2)Description

II.2.1)Title:

Services for 5-18 year olds

Lot No: 1

II.2.2)Additional CPV code(s)

75000000
80000000
85000000

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

The Provider shall deliver a range of age and ability appropriate Short Break group activities for disabled children and young people aged 5-18 years old including specific Transitions activities for young people aged 15-18 years old to prepare them for adulthood and transitioning from Children’s Services to Adult’s Services.

The Provider shall support disabled children and young people to learn new skills, socialise, have fun and have the same opportunities that their non-disabled peers have access to.

Transitions Activities shall be age appropriate, fun activities which incorporate independence skills such as travel training and cooking.

Activities may include but are not limited to:

— Sports,

— Arts and crafts,

— Cookery,

— Dance,

— Soft play,

— Sensory activities,

— Independent life skills,

— I.T clubs,

— Youth group activities,

— Spending time in the community with friends,

— Camping weekends/weekends away,

— Concerts/theatre trips.

The Framework is for 3 years with the option to extend the framework for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 6 years. It is anticipated that the contract will start on 1 May 2018.

The estimated value of the contract including any possible extensions is £840,000.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The contract is likely to be renewed at the end of the Framework period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework is for 3 years with the option to extend the framework for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 6 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Stay and Play activities, 3 — 10 year olds.

Lot No: 2

II.2.2)Additional CPV code(s)

75000000
80000000
85000000

II.2.3)Place of performance

NUTS code: UKK21

II.2.4)Description of the procurement:

Stay and Play activities are Short Break sessions which require a parent/carer to be present, supporting and looking after their child at all times. The staff ratio for Stay and Play activities will be variable and the Provider shall ensure that appropriate levels are available to meet the needs of the children and young people accessing the Service.

Stay and Play sessions shall be available for at least 3 hours, and parents/carers will be able to “drop-in” without booking and can stay for the length of time they require. The Provider shall offer sessions to children and young people with disabilities from the age of 3 to 10 years old.

The Provider shall split children into age and ability appropriate sessions to ensure the safety of all. Children will remain the responsibility of the parent/carer. Siblings of any age or disability shall be able to attend sessions at the discretion of the Provider.

The Provider shall offer a range of unstructured activities which may include but not be limited to:

— Soft Play,

— Sensory Activities,

— Swimming.

The Framework is for 3 years with the option to extend the framework for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 6 years. It is anticipated that the contract will start on 1 May 2018.

The estimated value of the contract including any possible extensions is £840,000.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 72
This contract is subject to renewal: yes
Description of renewals:

The contract is likely to be renewed at the end of the Framework period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The Framework is for 3 years with the option to extend the framework for a further 3 years. Therefore, if all extensions were taken, the full length of the contract would be for 6 years.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
In the case of framework agreements, provide justification for any duration exceeding 4 years: The Council is carrying out this procurement under the Light touch regime pursuant to the Public Contracts Regulations 2015 to procure the Most Economically Advantageous Tender (MEAT) (as outlined within the EU Procurement Directives) which best meets the Council’s requirements. During the tender process, the Council may adopt a negotiated procedure.
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2016/S 195-351198

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/03/2018
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 02/03/2018
Local time: 14:00
Place:

Bournemouth Borough Council, Town Hall.

Information about authorised persons and opening procedure:

All tenders are sealed and electronically opened by the Council’s Democratic services.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is likely to be retendered in 6 years time.

VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
United Kingdom
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.ukInternet address:www.bournemouth.gov.uk

VI.4.2)Body responsible for mediation procedures

The Council of the Borough of Bournemouth
Town Hall, Bourne Avenue
Bournemouth
BH17 9AU
United Kingdom
Telephone: +44 1202451417
E-mail: procurement@bournemouth.gov.ukInternet address:www.bournemouth.gov.uk
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/01/2018

 

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