Short Breaks Activities – Staffordshire

Short Breaks Activities – Staffordshire

Framework for the Provision of Children’s Short Breaks Activities and Support Services (Aiming High).

United Kingdom-Stafford: Daycare services for handicapped children and young people

2019/S 211-517213

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Staffordshire County Council
Postal address: Number 2 Staffordshire Place, Tipping Street
Town: Stafford
NUTS code: UKG24
Postal code: ST16 2LP
Country: United Kingdom
Contact person: Caroline Clarke
E-mail: caroline.clarke@staffordshire.gov.uk
Telephone: +44 1785854653
Internet address(es):Main address: http://www.staffordshire.gov.uk/business/procurement

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Default.aspx
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Default.aspx

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Framework for the Provision of Children’s Short Breaks Activities and Support Services (Aiming High)

Reference number: IA1617

II.1.2)Main CPV code

85312120

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking to secure suitable providers to provide children’s short break activities and support services for children and young people with special educational needs and disabilities.

Providers are required who can offer children’s short break activities and support services which are safe and enjoyable and promote independence and meet the varied needs of children and young people within Staffordshire.

II.1.5)Estimated total value

Value excluding VAT: 800 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Activities Family Attendance (Age 0-17 years)

Lot No: 1

II.2.2)Additional CPV code(s)

85312120

II.2.3)Place of performance

NUTS code: UKG24

II.2.4)Description of the procurement:

Lot 1: activities — family attendance can be accessed by children and young people with SEND aged 0-17 years old, as in accordance with the specified eligibility criteria, and their families. This may include parents/carers, siblings and extended family members.

Activities — family attendance may include, but are not limited to:

— family fun/information days,

— leisure and recreational activities and trips.

Providers may facilitate activities specifically for children and young people with SEND and their families to participate in or may seek to provide additional support/resources to enable children and young people with SEND and their families to participate in ‘existing universal’ activities.

The provision of activities — family attendance may:

— enable the ‘whole family unit’ to spend ‘quality time’ participating in a fun and interesting activity,

— enable children and young people with SEND and their families and carers to connect/socialise with their local community,

— equip families and carers of children and young people with SEND with the skills and confidence to participate in further community based opportunities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 50 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The initial framework agreement is for 12 months until 31.3.2021 plus an extension to extend for up to 12 months until 31.3.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial framework agreement is for 12 months until 31.3.2021 plus an extension to extend for up to 12 months until 31.3.2022.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Activities For Children/Young People Individual Attendance (Age 0-17 Years)

Lot No: 2

II.2.2)Additional CPV code(s)

85312120

II.2.3)Place of performance

NUTS code: UKG24

II.2.4)Description of the procurement:

Activities for children/young people individual attendance can be accessed by children and young people with SEND aged 0-17 years old, as in accordance with the specified eligibility criteria, independently of their families and carers.

Activities for children/young people individual attendance may include, but are not limited to:

— preparing for independence,

— leisure and Recreational Activities and Trips.

Providers may facilitate activities specifically for children and young people with SEND to participate in or may seek to provide additional support to enable children and young people with SEND to participate in ‘existing universal’ activities.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 100 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The initial framework agreement is for 12 months until 31.3.2021 plus an extension to extend for up to 12 months until 31.3. 2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial framework agreement is for 12 months until 31.3.2021 plus an extension to extend for up to 12 months until 31.3. 2022.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Life/Independence Skills (Age 11-25 Years)

Lot No: 3

II.2.2)Additional CPV code(s)

85312120

II.2.3)Place of performance

NUTS code: UKG24

II.2.4)Description of the procurement:

Life skills and independence can be accessed by children and young people with SEND aged 11-25 years old, as in accordance with the specified eligibility criteria, independently of their families and carers.

Providers will require skills in working with children and young people with SEND and their families or carers to identify and agree individualised person centred outcomes, to be achieved through this time limited provision, in advance of the physical provision of support commencing.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 200 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/04/2020
End: 31/03/2022
This contract is subject to renewal: yes
Description of renewals:

The initial framework agreement is for 12 months until 31.3.2021 plus an extension to extend for up to 12 months until 31.3.2022.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The initial framework agreement is for 12 months until 31.3.2021 plus an extension to extend for up to 12 months until 31.3.2022.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 122-298432

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/12/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 04/12/2019
Local time: 12:00
Place:

2 Staffordshire Place, Tipping Street, Stafford, ST16 2DH.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is envisaged that contract advert notices for the next contract may be placed within the next 1 or 2 years. This cannot be guaranteed.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

This is an electronic tender. All submission must be made via the formal contracting authority electronic tendering platform.

All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system.

How to register — follow the link to Proactis electronic tendering:

https://supplierlive.proactisp2p.com/Account/Login

If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the contracting authority point-of-contact in Section I.1) of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk

This procurement is for a contract between the appointed providers(s) and the contracting authority, to supply predominately services on an ad-hoc call-off basis, as and when required.

The contracting authority or its public sector partners/customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide.

As part of the Governments National Procurement Strategy, collaborative working and supporting other authorities now forms part of the contracting authority’s procurement remit. This agreement may be made available to other contracting authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include health and NHS bodies, local authorities, contracting authorities, any other Government Department, Defence, police and emergency services, metropolitan/district councils, utilities, educational establishments,and utilities, including the contracting authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.

Financing/payment:

Payments may be made following acceptance by the banking agents of Staffordshire County Council.

Legal form of groups of providers:

No special legal form is required by the grouping of providers but each provider will be required to become jointly or severally responsible for the contract before acceptance.

For reference the following website outlines the contracting authority’s policy on the community right to challenge:

http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.aspx

VI.4)Procedures for review

VI.4.1)Review body

Official name: Staffordshire County Council
Postal address: Staffordshire Place 2, Tipping Street
Town: Stafford
Postal code: ST16 2DH
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The contracting authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers.

The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the contracting authority will not conclude the contract/framework agreement.

If an appeal regarding the award of a contract/framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the contracting authority to amend any document and may award damages.

If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages.

The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

30/10/2019