Short Breaks for Disabled Children and Young People – Coventry

Short Breaks for Disabled Children and Young People – Coventry

Community short breaks are intended to have positive benefits for both children and young people who have disabilities as well as their parents and carers.

United Kingdom-Coventry: Social work services

2020/S 014-029273

Social and other specific services – public contracts

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Coventry City Council
Postal address: Earl Street
Town: Coventry
NUTS code: UKG33
Postal code: CV1 5RR
Country: United Kingdom

Internet address(es):Main address:

I.1)Name and addresses

Official name: Solihull Metropolitan Borough Council
Postal address: Council House, Manor Square
Town: Solihull
NUTS code: UKG32
Postal code: B91 3QB
Country: United Kingdom
E-mail: address(es):Main address:

I.1)Name and addresses

Official name: Warwickshire County Council
Postal address: Strategic Procurement Unit, PO Box 3, Shire Hall, Market Place
Town: Warwick
NUTS code: UKG13
Postal code: CV34 4RH
Country: United Kingdom
E-mail: address(es):Main address:

I.2)Information about joint procurement

The contract involves joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Short Breaks for Disabled Children and Young People

Reference number: COV – 6608

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Community short breaks are intended to have positive benefits for both children and young people who have disabilities as well as their parents and carers. Providers will support individual children with disabilities and young people to access mainstream community assets and activities as outlined in the child’s support plan. E.g community art groups, scouts. The service is required for children with disabilities and young people who have been assessed, via a social care assessment or an early help assessment as in need of 1:1 (or 2:1) support to access community activities.

The service will be delivered in line with each individual’s support plan and will adhere to the following service principles:

— the delivery of personalised support,

— the delivery of outcomes,

— focus on promoting independence,

— focus on community inclusion,

— promoting equality,

— working in partnership,

— child protection and safeguarding including Child Sexual Exploitation (CSE).

II.1.5)Estimated total value

Value excluding VAT: 1 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG33

II.2.4)Description of the procurement:

This procurement is for social care services which are considered Light Touch Regime (LTR) services under the Public Contracts Regulations 2015, as specified in Schedule 3 of the Regulations (‘Regulations’).

Accordingly, the Council is only bound by those parts of the Regulations detailed in Chapter 3 ‘Particular Procurement Regimes Section 7, Social and Other Specific Services’ 74 to 76 of the Public Contracts Regulations 2015. The Council is not voluntarily following any other part of the Regulations. The procedure which the Council is following is set out within this ITT.

The agreement is based upon the basic principles of a framework agreement, and although there are some similar aspects, it does not fully operate in the same way as outlined in Regulation 33 of the Public Contracts Regulations (2015).

The local authority will create a ‘pseudo framework agreement’ (based on CCS guidance) and have set out clearly how we intend to operate the framework agreement from the outset through the OJEU notice, tender document and call-off schedule, which also details the timeline for when it will be reopened. This meets the duty of transparency and equal treatment, which are the main guidelines to follow when setting up an LTR contract.

This flexible framework agreement is designed with the intention to award up to a maximum of 3 successful providers. Where the authority is not in the position to award to 3, it reserves the right to award a lower number i.e 1 or 2. This has been designed to ensure; continued competition, a basis of flexibility and also support the creation of sustainable business opportunities for new market entrants, into the City of Coventry.

Each call-off from the framework would be for the delivery of a short break package and/or separate home support package. All parties participating in this tender exercise including those preferred bidders awarded a place on the framework should at all times note that the Council provides no guarantee (express or implied) as to the minimum level of work offered to framework partners pursuant to the contract.

All call-offs made against the flexible framework will be delivered via mini competition exercises. All providers accepted onto the framework agreement will be invited to compete for specific requirements at the time of each referral. This is to provide the necessitated flexibility in the process, to allow for service provision to be effectively delivered, at the right time, to meet variable demand.

Reopening of the flexible framework – The project aim is to have 3 sustainable providers with the requisite sufficiency to support the framework deliver quality, choice and market viability. If during the framework agreement term, a provider is removed or withdraws from the framework; other external providers, including those that have previously applied and failed to become a framework provider, will be given a further opportunity to obtain a place on this framework agreement. The Council will advertise this opportunity as and when required and will place the advertisements on the Councils e-tendering portal If a provider fails to be admitted onto the framework, they may reapply for re-consideration during the designated framework reopening term(s) to demonstrate that contract requirements can be met.

II.2.6)Estimated value

Value excluding VAT: 1 500 000.00 GBP

II.2.7)Duration of the contract or the framework agreement

Start: 01/04/2020
End: 31/03/2025

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This procurement is being run pursuant to Regulations 74, 75 and 76 of Chapter 3 of the Public Contract Regulations 2015.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As stated within the tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated within the tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Form of procedure

Open procedure

IV.1.3)Information about framework agreement

The procurement involves the establishment of a framework agreement
In the case of framework agreements, provide justification for any duration exceeding 4 years:

Due to the nature of the services to enable stability for vulnerable young people and to give a longer period for return on investment.

IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

As stated within the tender documentation.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 18/02/2020
Local time: 13:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

The Council is subject to the provisions of the Freedom of Information Act 2000 and the Environmental Information Regulations 2004 (the Information Acts) and all correspondence received from bidders may be subject to disclosure in accordance with the Information Acts. If any tenderer considers that any of the information it submits to the Council is exempt from disclosure under the Information Acts then this should be stated in writing at the time the information is supplied together with the reason for considering it exempt. On receipt of an information request relating to the information considered exempt the Council will, where reasonably practicable, consult with the relevant tenderer in considering any request for disclosure before disclosing such information. However, in submitting any information to the Councils, bidders accept and acknowledge that the Council may, acting in accordance with the Information Acts and associated codes of practice, disclose information:

(a) without consulting the relevant tenderer; or

(b) following consultation with the tenderer and having taken its views into account.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Coventry City Council
Town: Coventry
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: