A short breaks service for adults with a learning disability. York

The City of York Council is seeking a Provider to deliver a Short Breaks Service for Adults with a Learning Disability to the Council’s customers under a revised specification.

United Kingdom-York: Social work services with accommodation

2014/S 071-122673

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of York Council
West Offices, Station Rise
For the attention of: Adam Hardy
YO1 6GA York
UNITED KINGDOM
Telephone: +44 1904552221
E-mail: adam.hardy@york.gov.uk

Internet address(es):

General address of the contracting authority: http://www.york.gov.uk

Address of the buyer profile: www.yortender.co.uk

Electronic access to information: www.yortender.co.uk

Electronic submission of tenders and requests to participate: www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

A short breaks service for adults with a learning disability.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The City of York Council is seeking a Provider to deliver a Short Breaks Service for Adults with a Learning Disability to the Council’s customers under a revised specification.
Following a comprehensive analysis of current provision and the future need for short breaks services the Council has decided to transform it’s current service based at Flaxman Avenue in York.
The Council’s vision for this enhanced short breaks facility is one which will be able to support the complex needs of adults who have profound and multiple learning disabilities as well as adults with autism.
Individuals who have a short break may have great difficulty in communicating or could have additional sensory and physical disabilities as well as complex health needs or behaviours which may at times challenge.
The specification for the service requires a provision of 1,465 days respite provision (4 beds including an emergency bed) per annum and assumes that all customers have day activity provision between 9.30 – 15.30 on a Monday to Friday.
Dependent on how the new provider utilises the additional space there may be potential to purchase additional capacity assuming the successful provider establishes a service at current levels which equate to 6 beds.
Providers delivering care and support services to customers of the Council are required to comply with the Council’s Standard Contract which will be available should the Provider be successful in the PQQ stage.
The contract will be for a period of 5 years, with the option to extend, at the Council’s discretion, for 2 one year periods.
The City of York Council will be landlord for the service, at the short breaks service located in the Tang Hall district of York.
The procurement for this service will be undertaken through a two-stage procurement involving a PQQ from which bidders will be selected to proceed to the Invitation to Tender (ITT) stage.
The Council intends to select a maximum of six (6) Applicants to tender for this service.

II.1.6)Common procurement vocabulary (CPV)

85311000, 85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to tender documentation.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Organisation will be required to complete a Pre Qualification Questionnaire (PQQ).
This is available from the e-tendering website www.yortender.co.uk under the specific reference number 9HXJ-BNG7NQ.

Together with other information detailing Council requirement along with instructions for completion and returning the PQQ, prior to the closing date of 12:00hrs Wednesday 7th May 2014.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documentation.
Minimum level(s) of standards possibly required: Please refer to tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to tender documentation.
Minimum level(s) of standards possibly required:
Please refer to tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9HXJ-BNG7NQ

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Organisation will be required to complete a Pre Qualification Questionnaire (PQQ).
This is available from the e-tendering website www.yortender.co.uk under the specific reference number 9HXJ-BNG7NQ.

Together with other information detailing Council requirement along with instructions for completion and returning the PQQ, prior to the closing date of 12:00 Noon on Wednesday 7th May 2014.
If you have any problems on the system please call the Yortender technical helpline on 0844 5434580 or email yorkshiresupport@due-north.com

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand London WC2A 2LL United Kingdon
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a stand still period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006/5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
The aggrieved party is advised to seek independent legal advice about the remedies they can pursue under the Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.4.2014