Short Breaks Tender

Derby: provision of services to the community

Framework Specialist Group Short Breaks & 1:1 community support for disabled children & young people.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Laura Halom
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643272
E-mail: procurement@derby.gov.uk

Internet address(es):

General address of the contracting authority: http://www.Derby.gov.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA0342

Further information can be obtained from: Derby City Council
Middleton House, 27 St Marys Gate
Contact point(s): Strategy & Commissioning, Children & Young People Directorate
For the attention of: Jackie Costello
DE1 3NN Derby
UNITED KINGDOM
Telephone: +44 1332643272
Internet address: www.sourcederbyshire.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Derby City Council
Norman House, Friary Street
Contact point(s): Procurement
For the attention of: Laura Halom
DE1 1AN Derby
UNITED KINGDOM
Telephone: +44 1332643272
Internet address: www.sourcederbyshire.co.uk

Tenders or requests to participate must be sent to: Derby City Council
Roman House, Friary Street
Contact point(s): Business Support
For the attention of: Tender Receipt Officer
DE1 1XB Derby
UNITED KINGDOM
Telephone: +44 1332643272
Internet address: https://in-tendhost.co.uk/derbyshirepartnership/

 

I.2)Type of the contracting authority

Regional or local authority

 

I.3)Main activity

General public services

 

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Framework Specialist Group Short Breaks & 1:1 community support for disabled children & young people.

 

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Derby.
NUTS code UKF11

 

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

 

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreementDuration in years: 1
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 348 000 GBP

 

II.1.5)Short description of the contract or purchase(s)

Tenders are invited for the provision of Specialist Group Short Breaks and 1:1 community support for disabled children & young people.
Short breaks form part of a continuum of services that support disabled children, young people and their families and are provided to give:
— disabled children and young people enjoyable experiences away from their primary carers, thereby contributing to their personal and social development and reducing social isolation,
— parents and carers a necessary and valuable break from their caring responsibilities.
The aim of this service will be to provide Specialist Group Short Breaks and 1:1 support out in the community to disabled children and young people giving them opportunity to spend time away from their parents/carers so that they are able to have a break from caring.

 

II.1.6)Common procurement vocabulary (CPV)

75200000, 85312120, 98000000

 

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

 

II.1.8)Lots

This contract is divided into lots: no

 

II.1.9)Information about variants

Variants will be accepted: no

 

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The maximum number of participants to the framework agreement envisaged is 10. Providers will be grouped into their category of service provision. Work will be either directly awarded if there is only one provider in the service category or on a mini competition basis, if there is more than one provider in the service category.
Specialist Group Short Breaks, previously provided under the aiming high for disabled children initiative, are currently delivered to approximately 40 disabled children and young people in Derby City with a potential additional 35 individuals being reviewed for 2012/13. Each child is offered a maximum of 100 hrs short break allocation per full year.
There are also 66 disabled children and young people who are receiving 1:1 support in the community through the service currently being provided by the Specialist Group Short Break providers.

 

II.2.2)Information about options

Options: yes
Description of these options: May be extended, by agreement and in increments of 12 or 24 months, for further periods, provided that the total duration of the framework agreement does not exceed 3 years.

 

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2012. Completion 31.3.2013

 

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal form to be taken by the group of economic operators to whom the contract is to be awarded: joint and several liability to be assumed by all group bidders before acceptance.

 

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

 

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession;
(2) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.

 

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.

 

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.

 

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

 

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

 

IV.2.2)Information about electronic auction

An electronic auction will be used: no

 

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

TD0415

 

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 4.1.2012

 

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 12:00

 

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

 

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: November 2012 unless extensions taken. If so will be November 2014.

 

VI.2)Information about European Union funds

VI.3)Additional information

Please note this process is being managed electronically, therefore to obtain more information and tender documents please go to www.sourcederyshire.co.uk.

(MT Ref:84553).
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

 

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derby City Council will incorporate a minimum 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from the contact details provided in section 1.1 of this notice. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages [the purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.

 

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.11.2011