Short Term Hire of Vehicles – Cars and Commercial

Short Term Hire of Vehicles – Cars and Commercial

Short Term Hire of Cars and Commercial Vehicles. Framework contract for individual call off of requirements. Individual vehicles hired for between 1 day and 12 months, the majority being between 1 day and 1 week.

United Kingdom-Chester: Motor vehicles

2014/S 185-325822

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire West and Chester
Procurement, HQ, 58 Nicholas Street
For the attention of: Mrs Debbie Pitcher
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244976943
E-mail: debbie.pitcher@cheshirewestandchester.gov.uk

Further information can be obtained from: The Chest
www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Chest
www.the-chest.org.uk

Tenders or requests to participate must be sent to: The Chest
www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Short Term Hire of Vehicles – Cars and Commercial.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Lease
Main site or location of works, place of delivery or of performance: Cheshire West and Chester Borough.

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

Short Term Hire of Cars and Commercial Vehicles. Framework contract for individual call off of requirements. Individual vehicles hired for between 1 day and 12 months, the majority being between 1 day and 1 week.

II.1.6)Common procurement vocabulary (CPV)

34100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Option to extend by 1 year. Vehicle hire periods from 1 day to 12 months.

II.2.2)Information about options

Options: yes
Description of these options: Option to extend the framework by 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Guarantee may be required if recommended from the independent financial report.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and Severally.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Part 1 evaluation as outlined in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: An independent financial check will be carried out (currently using Dunn & Bradstreet). Companies must score 1 or 2 to pass through Stage 1 of the evaluation.
Minimum level(s) of standards possibly required: 1 or 2. A score of 3 or 4 will be referred back to the bidder for further information.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

9N4M-GF0ZIT

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.11.2014 – 08:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

3.11.2014 – 10:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 3.11.2014 – 10:15
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Cheshire West and Chester use an e-tendering portal, The Chest, www.the-chest.org.uk Bidders are required to express an interest in the contract and download the documents from The Chest. Cheshire West will not send out any documents. Tender responses must be uploaded onto The Chest prior to the closing date and time. All questions regarding this tender must be asked using the ‘Question and Answer’ section on The Chest.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cheshire West and Chester will operate a 10 day standstill period following intention to award letters being issued.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Head of Governance
Cheshire West and Chester Council 58 Nicholas Street
CH1 2NP Chester
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

23.9.2014