Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Southampton City Council
1st floor, 1 Guildhall Square
Contact point(s): Procurement Services
For the attention of: Linda Sharp
SO14 7FP Southampton
Telephone: +44 2380832471
General address of the contracting authority: www.southampton.gov.uk/supplysouthampton
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
General public services
Public order and safety
Housing and community amenities
Recreation, culture and religion
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Tender for the Provision of a Legible Cities Framework for Transport for South Hampshire.
II.1.2)Type of contract and location of works, place of delivery or of performance
Main site or location of works, place of delivery or of performance: Hampshire and IOW.
NUTS code UKJ3
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with a single operator
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 800 000 and 1 200 000 GBP
II.1.5)Short description of the contract or purchase(s)
The provision of Wayfinding Equipment for Transport South Hampshire, Legible Cities Framework. The Framework Agreement shall be for the supply and installation of Wayfinding Equipment and Replacement Parts as defined in the Specification within the timescales specified in an Order. The Framework Agreement enables the following Contracting Authorities – Hampshire County Council (HCC), Isle of Wight Council (IWC), Portsmouth City Council (PCC) and Southampton City Council (SCC) to procure Wayfinding Equipment, including Replacement Parts. Other Contracting Authorities, Basingstoke & Dean Borough Council, East Hants District Council, Eastleigh Borough Council, Fareham Borough Council, Gosport Borough Council, Hart District Council, Havant Borough Council, New Forest District Council, Rushmoor Borough Council, Test Valley Borough Council and Winchester City Council will also be able to access the Framework Agreement to procure Wayfinding Equipment and Replacement Parts within the administrative area of Hampshire County Council. The Specification details the infrastructure, services and minor civil works to be provided in accordance with the Framework Agreement for the manufacture, supply and installation of the Wayfinding Equipment. The Replacement Parts sections of the Specification detail the requirements for any Orders for new sign Parts resulting from damage by third parties or due to sign information updates. Following installation of an Order and takeover of Wayfinding Equipment by the Contracting Authority, the Framework Agreement makes provision for a warranty period for quality, materials and workmanship to be determined by the winning supplier’s tender response. Repairs during the warrantee period resulting from inadequate manufacture, workmanship or installation shall be undertaken at no cost to the Contracting Authorities. The locations of the Wayfinding Equipment will be detailed in Orders issued by the Contracting Authorities. The Framework Agreement terms and conditions shall apply to each and every Order issued.
II.1.6)Common procurement vocabulary (CPV)
44423400, 45233293, 50800000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT:
Range: between 800 000 and 1 200 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A performance bond, and/or parent company guarantee (in the case of a subsidiary company), may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As defined within the Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Partnership, limited company, prime contractor, limited liability partnership. If the contract is awarded to a consortium, joint venture or alliance, applicants will be required to contract with joint and several liability under English Law and either nominate a prime contractor with whom the contracting authority can contract and to whom all communication will be addressed or to form themselves into a single legal entity before the contract is awarded.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18 EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the Pre- Qualification Questionnaire.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18 EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the Pre- Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Pre-Qualification Questionnaire.
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18 EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the Pre- Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
1.10.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Suppliers Instructions How to Express Interest in this Tender~:1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: www.southampton.gov.uk/supplysouthampton and click the link to register – Accept the User Agreement and click “continue” – Enter your correct business and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the “ITTs Open To All Suppliers” link. (These are Invitations to Tender open to any registered supplier) – Click on the relevant ITT to access the content – Click the “Express Interest” button at the top of the page – This will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only) – You can now access any attachments by clicking the “Settings an/or Buyer Attachments” in the “Actions” box. 3. Responding to the tender – You can now choose to “Create Response” or “Decline to Respond” (please give a reason if rejecting) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then publish your reply using the “Submit Response” button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
Freedom of Information – Applicants are advised that Southampton City Council is subject to the Freedom of Information Act 2000 (‘The Act’). If an applicant considers that any of the information supplied as part of this procurement procedure should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, they must, when providing this information, clearly identify the specific information they do not wish to be disclosed and clearly specify the reasons for its sensitivity. Southampton City Council shall take such statements into consideration in the event that it receives a request pursuant to the Act which relates to the information provided by the interested party. Please note, it is not sufficient to include a statement of confidentiality encompassing all the information provided in the response.
Southampton City Council shall not be responsible for any costs, charges or expenses incurred by applicants or tenderers and accepts no liability for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
Whilst every effort has been made to consider the full scope of the requirement the Council does not guarantee the volume of supplies/service/works required resulting from this tender or that it will accept any tender on completion of the tender exercise.
Southampton City Council reserves the right not to award all or any part of this contract.
All dates and time periods specified in this notice are only provisional and Southampton City Council reserves the right to change these.
The Contracting Authority may be subject to governmental codes of practice or guidance relating to a transparency agenda, including the policy of publishing contracts and all other documents relating to public procurement activity, such as for example the December 2010 document “Transparency – Publication of New Central Government Contracts”. Accordingly and notwithstanding any other provision within this notice, it should be noted that the Contracting Authority will publish any documents relating to the procurement and subsequent contract award resulting from this notice (but with any information which is exempt from disclosure in accordance with the provisions of the FOIA redacted) in accordance with the aforementioned governmental transparency agenda.
When executing the contract within the United Kingdom, the successful supplier will be required to comply with the recommendations of the Code of Practice for Employment, published by the Equalities and Human Rights Commission. The suppliers will also be required to comply with the requirements of the Equality Act 2010. Further information on the Council’s requirements on the aforementioned will be included in the invitation to tender documents.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: