Signage Tender – Legible London Wayfinding

Signage Tender – Legible London Wayfinding

This requirement is for the manufacture, supply, installation and reactive maintenance of the range of Legible London products.

tallation and reactive maintenance of the range of Legible London products.

United Kingdom-London: Signage

2014/S 010-012896

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra 197 Blackfriars Road London
For the attention of: Mark Etherington
SE1 8NJ London
UNITED KINGDOM
Telephone: +44 2030547324
E-mail: marketherington@tfl.gov.uk

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

GLA
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Legible London Wayfinding.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

This requirement is for the manufacture, supply, installation and reactive maintenance of the range of Legible London products.
II.1.6)Common procurement vocabulary (CPV)

34928470, 44423400, 45233260, 45233293, 31523200, 34992000, 34992300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Legible London (LL) is a wayfinding project developed by Transport for London (TfL) with support from the London Local Authorities, which aims to promote walking, making it a more enjoyable experience for Londoners as well as visitors. The programme comprises an integrated signing and mapping system, which incorporates local identity and branding throughout the capital. It is a comprehensive wayfinding system that meets Londoners needs, combining data systems, mapping and on-street signing under a single design approach.Transport for London (TfL) requires a service provider or providers to fulfil the requirements of the Legible London wayfinding scheme, further details of which can be found here http://www.tfl.gov.uk/microsites/legible-london/. The requirement shall be divided into lots. Lot one is for manufacture and supply of Legible London products. Lot two is for installation of Legible London products. Lot three comprises an emergency call out service and reactive maintenance/replacement of Legible London products. The exact scheme location will vary for each scheme, but all schemes will be within the Greater London Area therefore the supplier must be willing to provide these services within an acceptable time frame and location.

TfL reserves the right to award the requirements from one or multiple of the lots to suppliers from its existing contracts or frameworks, should this prove to be the most economically advantageous solution.

II.2.2)Information about options
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Manufacture and Supply of Legible London Products

1)Short description

Manufacture and supply of the full range of Legible London wayfinding signage products. Full details of materials and a specification shall be provided at ITT stage.
2)Common procurement vocabulary (CPV)

34928470, 44423400, 45233260, 45233293, 31523200, 34992000, 34992300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Installation of Legible London Products

1)Short description

On street installation of Legible London wayfinding signage products. This includes installation of foundations and fitting of neccessary signage.
2)Common procurement vocabulary (CPV)

34928470, 44423400, 45233260, 45233293, 31523200, 34992000, 34992300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Call Out Service & Installation of Replacement Parts

1)Short description

Provision of a reactive call out service for instances of damaged signage. This lot shall also include the installation of replacement Legible London components as required.
2)Common procurement vocabulary (CPV)

34928470, 44423400, 45233260, 45233293, 31523200, 34992000, 34992300

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority shall require that any contract (s) awarded will be entered into by a single entity on behalf of the successful candidate (s).
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be considered for the project you must first complete the PQQ condition of participation. To express an interest in this tender, the company needs to be registered on the eSourcing portal which can be found at the following address https://eprocurement.tfl.gov.uk/epps/home.do. It is important that suppliers do not register more than once so please read carefully the instructions on the home page before proceeding with a registration. There may be a mixture of online & offline actions for you to perform. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties will be required to undergo assessment via a prequalification questionnaire and ITT if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

tfl_scp_000804
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.2.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/EC. The Contracting Authority is acting as a central purchasing body on behalf of itself (all members of the TfL group of companies) and the Greater London Authority and its other functional bodies (currently, London Development Agency, the Metropolitan Police, the London Fire and Emergency Planning Authority) and London Boroughs. Any of these bodies may award a contract to the successful bidder substantially on the terms of the framework agreement. TfL reserve the right to award this work through other existing available agreements, should this proven to be the most economically advantageous option. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English. Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in sterling. TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rp. Further details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calendar day standstill period at the time that information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before expiry of the standstill period. Such additional information should be requested from the address in section 1.1.
If an appeal regarding the award of a contract has not been successfully resolved the (for Public Sector) Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the settling aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.1.2014