Signage Tender

Signage Tender

Transport for London (TfL) has a requirement for a signage and notices company to manage from start to finish the despatch and posting of bus notices on our fleet of 8,600 buses.

UK-London: Signs and related items

2013/S 054-089159

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – Surface Transport
Palestra, 197 Blackfriars Road
SE1 8NJ London
UNITED KINGDOM

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Address of the buyer profile: http://http://www.tfl.gov.uk/eprocurement

Electronic access to information: http://http://www.tfl.gov.uk/eprocurement

Electronic submission of tenders and requests to participate: http://http://www.tfl.gov.uk/eprocurement

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Management of Bus Notices.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKI
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Transport for London (TfL) has a requirement for a signage and notices company to manage from start to finish the despatch and posting of bus notices on our fleet of 8,600 buses. The signage company will be expected to carry out fleet wide notice changes and work closely with London’s bus operating companies and Manufacturers to ensure bus notices are compliant to the latest TfL design specifications.
II.1.6)Common procurement vocabulary (CPV)

44423400, 34928470

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Transport for London (TfL) has a requirement for a signage and notices company to manage from start to finish the despatch and posting of bus notices on our fleet of 8,600 buses. The signage company will be expected to carry out fleet wide notice changes and work closely with London’s bus operating companies and Manufacturers to ensure bus notices are compliant to the latest TfL design specifications.
II.2.2)Information about options

Options: yes
Description of these options: The contract will be for an initial term of 3 years with an option to extend up to an additional year at the sole discretion of TfL.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Negotiate documentation. A Parent Company Guarantee or Performance Bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Negotiate documentation. Payment will be in pounds sterling and will normally be made by means of an electronic funds transfer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority shall require that any contract (s) awarded will be entered into by a single entity on behalf of the successful candidate (s).
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: To be considered for the project you must first complete the PQQ condition of participation. To express an interest in this tender, the company needs to be registered on the eSourcing portal. It is important that suppliers do not register more then once so please read carefully the instructions on the home page before proceeding with a registration. There may be a mixture of online and offline actions for you to perform. If you require any further assistance please consult the online help, or contact the eTendering help desk.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties should note that they may be additionally required to supply copies of at least three years of their audited accounts. Services of an independent third party financial assessment agency may also be used.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Interested parties will be required to undergo assessment via a prequalification questionnaire and ITN if invited at a later stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

tfl_scp_000179.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.4.2013 – 12:30
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The services supplies or works may be provided to TfL and/or its subsidiaries and/or the GLA or any other authority that is subject to the requirements of either EU directive 2004/17/EC or 2004/18/ EC. It is anticipated that a contract(s) will be awarded by London Bus Services Limited but any part of TfL and/or any of its subsidiaries may award Contract(s) as appropriate. The Awarding Authority reserves the right to withdraw from the procurement process and may award a contract(s) in whole, in part, or not at all as a result of the competition called for by this notice and the Awarding Authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process. All discussions and meetings will be conducted in English.
Tenders and supporting documents must be priced in sterling and all payments made under the contract will be in GBP.
TfL and/or any subsidiary of TfL or the GLA may interview any or all companies who express an interest for tendering for this work. If and when this requirement is offered to tender, it may be done in whole or in part via electronic means using the Internet, and may also be through the medium of an electronic reverse auction. TfL strongly supports and implements the Greater London Authority Group Responsible Procurement Policy. Details about the policy can be found on www.london.gov.uk/rpFurther details as to the application of the Greater London Authority Group Responsible Procurement Policy to this procurement will be set out in the tender documents.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers.
That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10
calendar days, provides time for unsuccessful tenderers to appeal the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2005 No 6) provide for aggrieved parties who have been harmed or are at risk of
harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.3.2013

Requirement: Signage Tender