Signage and Wayfinding Solutions Framework

Signage and Wayfinding Solutions Framework

The framework agreement will be established for a 2 year period, with an option to extend for a further 2 x 12 month periods. It will look to provide various signage and wayfinding solutions across Government and to the wider public sector.

United Kingdom-Swindon: Signage

2014/S 062-104916

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

UK Shared Business Services Ltd
North Star House, Block D2
For the attention of: Hannah Miles
SN2 1FF Swindon
UNITED KINGDOM
E-mail: signage@uksbs.co.uk

Internet address(es):

General address of the contracting authority: www.uksbs.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Public Procurement
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

UK Shared Business Services Ltd
North Star House, Block D2
SN2 1FF Swindon
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

CON13022 Signage and Wayfinding Solutions Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 40
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 21 000 000 and 84 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Government Procurement Service (GPS) framework agreement for Signage expired in March 2013; following this, it was decided that UK SBS would progress with establishing a new arrangement on behalf of the GPS, for signage and wayfinding as a part of the strategic alliance between GPS and UK SBS. This framework will be set up for use by or on behalf of Central Government departments and their Agencies, Non Departmental Public Bodies, NHS Bodies, Local Authorities, Voluntary Sector Charities, and/or other private organisations acting as managing agents or procuring on behalf of these UK bodies (see sections VI.3).
The framework agreement will be established for a 2 year period, with an option to extend for a further 2 x 12 month periods. It will look to provide various signage and wayfinding solutions across Government and to the wider public sector and intends to encompass a lot structure as follows:
Lot 1: Stock Signage
Including but not limited to the potential design, supply, delivery, installation, removal and/or disposal of the following:
— Health and Safety Signs
— Fire Signs
— Warning Signs
— General Office Signs
Lot 2: Bespoke Signage
Including but not limited to the following:
— Building Identity Signs
— Exhibition and Display Stands
— Evacuation Signs
— Information Signs
— Interactive Display Screens
— Electronic Signs
— Door Signs
— Name Plates
— Construction Site Boards
— Construction Proposal Boards
— Flags
— Banners
— Consultancy
Lot 3: Wayfinding
Including but not limited to the potential design, supply, delivery, installation, removal and/or disposal of the following:
— Indoor Wayfinding Systems
— External Wayfinding Systems
— Consultancy
Lot 4: Specialist Signage including road signage
Including but not limited to the potential design, supply, delivery, installation, removal and/or disposal of the following:
— Traffic Signs
— Road Direction Signs
— Street Name Plates
— Road Warning Signs
— Road Regulatory Signs
— Motorway Signs
Lot 5: One Stop Shop
Including but not limited to the potential design supply, delivery, installation, removal and/or disposal of Signage and associated services covering Lots 1, 2 and 3 of this framework agreement.
Delivery for orders placed under this arrangement will be UK wide and may require the following elements:
— Consultancy
— Design
— Production
— Delivery
— Installation
— Removal and Disposal of existing signs
The proposed timescales for this procurement activity are outlined below. Please note that these dates are tentative and may be subject to change.
— 26.3.2014 – Publish Contract Notice and Issue ITT
— 12.5.2014 – Tender submissions
— 13.5.2014 to 10.6.2014 – Evaluation Period
— 11.6.2014 – Issue Intention to Award Letters
— 12.6.2014 to 23.6.2014 – Standstill Period
— 24.6.2014 – Issue Award Confirmation to Suppliers
— 24.6.2014 – Publish Contract Award Notice
— 8.7.2014 – Framework Agreement Live
II.1.6)Common procurement vocabulary (CPV)

34928470, 31523000, 34992000, 44423400, 45316211, 45233290, 34992200, 35261000, 34924000, 34992300, 35260000, 34928472, 31523200, 44423450, 44423460, 34996000, 34996200, 34996300, 34997000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1: Stock Signage
Including but not limited to the potential design, production, supply, delivery, installation, removal and/or disposal of commonly used signage across all environments including but not limited to the following:
— Health and Safety Signs
— Fire Signs
— Warning Signs
— General Office Signs
It is envisaged that there will be a minimum of 5 and a maximum of 8 suppliers on this Lot. The service providers identified within this Lot will only be able to supply products and / or associated services as identified for this Lot and will not be called upon to supply into other Lots unless awarded as a supplier to another Lot.
Lot 2: Bespoke Signage
Including but not limited to the design, production, delivery, installation and/or disposal of ‘customised’, internal and external signage for buildings or construction environments including but not limited to the following:
— Building Identity Signs
— Exhibition and Display Stands
— Evacuation Signs
— Information Signs
— Interactive Display Screens
— Electronic Signs
— Door Signs
— Name Plates
— Construction Site Boards
— Construction Proposal Boards
— Flags
— Banners
— Consultancy
It is envisaged that there will be a minimum of 5 and a maximum of 8 suppliers on this Lot. The service providers identified within this Lot will only be able to supply products and / or associated services as identified for this Lot and will not be called upon to supply into other Lots unless awarded as a supplier to another Lot.
Suppliers awarded a place on this lot will be required to provide a wide range of products, covering a minimum of 69.7% of the detailed product ranges; therefore, you must be able to supply products within 30 of the total 43 ranges detailed in Appendix B of the RFP document of which must include the 13 ranges identified as ‘core’ within the document.
Lot 3: Wayfinding
Including but not limited to the design, production, delivery, installation and/or disposal of an entire wayyfinding solution within for example a building, town or city centre. Products within this lot include, but are not limited to the following
— Indoor Wayfinding Sign Systems
— External Wayfinding Systems
— Consultancy
— Project Management
It is envisaged that there will be a minimum of 5 and a maximum of 8 suppliers on this Lot. The service providers identified within this Lot will only be able to supply products and / or associated services as identified for this Lot and will not be called upon to supply into other Lots unless awarded as a supplier to another Lot.
Lot 4: Specialist Signage (including road signage)
Including but not limited to the potential design, production, delivery, installation and / or disposal of specialist signage e.g signs that appear on trunk roads etc. Products within this lot include, but are not limited to the following:
— Traffic Signs
— Road Direction Signs
— Street Name Plates
— Road Warning Signs
— Road Regulatory Signs
— Motorway Signs
It is envisaged that there will be a minimum of 5 and a maximum of 8 suppliers on this Lot. The service providers identified within this Lot will only be able to supply products and / or associated services as identified for this Lot and will not be called upon to supply into other Lots unless awarded as a supplier to another Lot.
Lot 5: One Stop Shop Solution
Including the potential design, production, delivery, installation and / or disposal of an all-encompassing signage contract covering the general requirements and those for Lots 1, 2 and 3 as detailed above. This lot will be used where a customer has requirements for signage in more than one of the above mentioned lots, for example, for a complete signage system in a new build which would include the standard health and safety and mandatory signage in addition to maybe a wayfinding solution.
Including but not limited to the following:
— The potential design, production, delivery, installation and/or disposal of signage covering Lots 1, 2 and 3
It is envisaged that there will be a minimum of 5 and a maximum of 8 suppliers on this Lot. The service providers identified within this Lot will only be able to supply products and / or associated services as identified for this Lot and will not be called upon to supply into other Lots unless awarded as a supplier to another Lot.
About UK Shared Business Services
Putting the business into shared services
UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise.
It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector.
Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations.
Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams.
UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer.
UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013.
Our Customers
Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CCS) agree a Memorandum of Understanding with UK SBS to deliver two major procurement categories (construction and research) across Government.
UK SBS currently manages 700m GBP expenditure for its Customers, our growth projections anticipate this will rise to 1bn GBP in 2013/14.
Estimated value excluding VAT:
Range: between 21 000 000 and 84 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The Framework Agreement will be for an initial 2 years with a review after the second year to extend for a further 2 years on a year by year basis (24 months + 12 months + 12 months).
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Stock Signage

1)Short description

Including but not limited to the potential design, production, supply, delivery, installation, removal and/or disposal of commonly used signage across all environments including but not limited to the following:
— Health and Safety Signs
— Fire Signs
— Warning Signs
— General Office Signs
It is envisaged that there will be a minimum of 5 and a maximum of 8 suppliers on this Lot. The service providers identified within this Lot will only be able to supply products and / or associated services as identified for this Lot and will not be called upon to supply into other Lots unless awarded as a supplier to another Lot.
2)Common procurement vocabulary (CPV)

34928470, 34992000, 44423400, 34924000, 31523200, 34928471, 34928472

3)Quantity or scope

The design production, supply, delivery, installation removal and/or disposal of commonly used signage across all environments including, but not limited to Health and Safety signs, Fire Protection and Mandatory Signs, Warning signs and General Office signs
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Bespoke Signage

1)Short description

Lot 2 Bespoke Signage
Including but not limited to Building Identity Signs, Exhibition and Display Stands, Evacuation Signs, Information Signs, Interactive Display Screens, Electronic Signs, Door Signs, Name Plates, Construction Site Boards, Construction Proposal Boards, Flags, Banners, Consultancy
2)Common procurement vocabulary (CPV)

34928470, 31523200, 31523000, 31523300, 34992000, 44423400, 34924000, 34928471, 44423450, 35261000, 34928472

3)Quantity or scope

Including but not limited to the design, production, delivery, installation and/or disposal of ‘customised’, internal and external signage for buildings or construction environments including, but not limited to Building and Identity signs, Exhibition and Display Stands, Evacuation signs, Information signs, Interactive Display Screens, Electronic signs, Door signs, Name Plates, Construction Site Boards, Construction Proposal Boards, Flags, Banners.
Suppliers under this lot will be required to provide a wide range of products, covering a minimum of 69.7 % of the detailed product ranges; therefore, you must be able to supply products within 30 of the total 43 ranges detailed in Appendix B of which must include the 17 ranges identified as ‘core’ within the document
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Wayfinding

1)Short description

Including but not limited to Indoor Wayfinding Sign Systems, External Wayfinding Systems, Consultancy
2)Common procurement vocabulary (CPV)

34928470, 31523200, 31523000, 31523300, 34992000, 44423400, 34924000, 34928471, 35261000, 34928472

3)Quantity or scope

Including the design, production, delivery, installation and/or disposal of an entire wayfinding solution within for example a building, town or city centre. Products within this lot include, but are not limited to Indoor Wayfinding Sign Systems, External Wayfinding Sign Systems, Consultancy and Project Management. Suppliers within this lot may be required to provide a consultancy only service to develop a solution, the signage of which may be sourced at a later date. Suppliers on this lot are required to have the capability to source the supply of signage, however it is not required for this functionality to be in house
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Specialist Signage (including road signs)

1)Short description

Including but not limited to Traffic Signs, Road Direction Signs, Street Name Plates, Road Warning Signs, Road Regulatory Signs, Motorway Signs
2)Common procurement vocabulary (CPV)

34928470, 31523200, 31523000, 31523300, 34992000, 45233290, 34924000, 34992300, 35260000, 34992200, 34928471, 45316211, 34992100, 35261000, 34928472, 34996000

3)Quantity or scope

The potential design, production, delivery, installation and /or disposal of specialist signage e.g. under water with invasive species, on trunk roads etc. Example products within this lot include but are not limited to Traffic signs, Road Direction signs, Street Name Plates, Road Warning signs, Road Regulatory signs, Motorway signs.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: One Stop Shop

1)Short description

The potential design, production, delivery, installation and/or dispoal of an all encompassing Signage contract covering the scope of products and / or associated services related to Lots 1, 2 and 3.
2)Common procurement vocabulary (CPV)

34928470, 44423400, 31523200, 31523000, 34992000, 35261000, 34924000, 34928472, 44423450, 44423460

3)Quantity or scope

Including the potential design, production, delivery, installation and/or disposal of an all-encompassing signage contract covering the general requirements and those for Lots 1, 2 and 3 as detailed above. This lot will be used where a customer has requirements for signage in more than one of the above mentioned lots, for example, for a complete signage system in a new build which would include the standard health and safety and mandatory signage in addition to maybe a wayfinding solution.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. Parent company and/or other guarantees of performance and financial liability may be required if considered appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Bids to be priced in GBP.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any consortium to have a designated lead service provider, all members will have joint and several liability in respect of the obligations and liabilities to the framework agreement and any subsequent contracts.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The government has set out the need for greater transparency across its operations to enable the public to hold public bodies and politicians to account. This includes commitments relating to public expenditure, intended to help achieve better value for money.
As part of the transparency agenda, government has made the following commitments with regard to procurement and contracting:
All new central government ICT contracts over the value of GBP 10,000 to be published in full online from July 2010
All new central government sourcing documents for contracts over GBP 10,000 to be published on a single website from September 2010, with this information to be made available to the public free of charge.
New items of central government spending over GBP 25,000 to be published online from November 2010.
All new central government contracts to be published in full from January 2011.
Suppliers and those organisations looking to bid for public sector contracts should be aware that if they are awarded a new government contract, the resulting contract between the supplier and government will be published. In some circumstances, limited redactions will be made to some contracts before they are published in order to comply with existing law and for the protection of national security.
Service providers must clearly demonstrate recent successful experience in similar projects and environments.
Potential suppliers will be excluded if one of the following applies, the supplier is in a state of bankruptcy, insolvency, compulsory winding up, administration, receivership, composition with creditors or any analogous state or subject to relevant proceedings, has been convicted of a criminal offence related to the business of professional misconduct, has committed an act of grave misconduct in the course of business has not fulfilled obligations relating to the payment of taxes is guilty of serious misrepresentation in supplying information required by the authority, is not in the possession of a licence or not a member of the appropriate trade or other organisation where the law requires it.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Request for Proposal.
This procurement will be managed electronically via the Government Procurement Service’s e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite.
If Bidders have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’.

Please note that, to register, Bidders must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so.
Full instructions for registration and use of the system can be found at
http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender

Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing ExpressionOfInterest@gps.gsi.gov.uk.

Your email must clearly state:
the name and reference for the procurement you wish to register for;
the name of the registered supplier;
the name and contact details for the registered individual sending the email.
Government Procurement Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite.
The registered user will receive a notification email to alert them once this has been done.
As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event.
Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information.
For technical assistance on use of the e-Sourcing Suite please contact Government Procurement Service Helpdesk : Freephone: 0345 010 3503
email: supplier@ccs.gsi.gov.uk

Training support to respond to a requirement is available to bidders at http://www.uksbs.co.uk/services/procure/Pages/supplier.aspx

Responses must be published by the date in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the Request for Proposal
The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

We will also require to see at least one of the following documents
Note – if you have been trading for more than 3 years we will require you to produce Document 1
Document 1 – A copy of your audited accounts for the most recent two years.
Document 2 – A statement of your turnover, profit & loss account and cash flow for the most recent year of trading
Document 3 – A statement of your cash flow forecast for the current year and a bank letter outlining the current cash and credit position
Document 4 – Alternative means of demonstrating financial status if trading for less than a year
Document 5 – Parent Company accounts (if applicable)
Document 6 – Deeds or guarantee
Document 7 – Accountants references
Document 8 – Management accounts
Document 9 – Financial projections including cash flow forecasts
Document 10 – Details and evidence of previous contracts

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006, as amended (implementing Title II, Chapter V11, Section 2 of Directive 2004/18/EC), on the basis of information provided in response to the Request for Proposal.
The sourcing documents can be accessed at: https://gpsesourcing.cabinetoffice.gov.uk using the instructions detailed in III.2.1

The Contracting Authority may have regard to any of the following means in its assessment:
(a) list of the goods and services carried out in the past three years,.
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the Bidder or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Minimum level(s) of standards possibly required:
Accredited to ISO9001:2008 or equivalent and any subsequent revisions.
Accredited or working towards ISO14001 or equivalent.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Objective criteria for choosing the limited number of candidates: Whilst this is an Open Procedure in the event of a Bidder failing to meet the requirements of a Mandatory pass / fail criteria, UK SBS reserves the right to disqualify the Bidder.
Grounds for Mandatory rejection: Criminal convictions, Corruption, Bribery, Fraud, Money Laundering.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Pricing Schedule (Lot Specific). Weighting 50

2. Cost Questionnaire (Lot Specific). Weighting 5

3. Cost Questionnaire (General). Weighting 5

4. Quality (General). Weighting 12

5. Delivery (General). Weighting 4

6. Innovation (General). Weighting 6

7. Management (General). Weighting 4

8. Sustainability (General). Weighting 6

9. Management (Lot Specific). Weighting 4

10. Delivery (Lot Specific). Weighting 4

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CON13022
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 224-389393 of 19.11.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.5.2014 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.5.2014 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 13.5.2014 – 10:00
Place:

Electronically, via web-based portal.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The email address for all Bidder requests to participate in this exercise is as follows: supplier@ccs.gsi.gov.uk

The Contracting Authority expressly reserves the right (i) not to award any contract as a result of the procurement process commenced by publication of this notice; and (ii) to make whatever changes it may see fit to the content and structure of the procurement; and in no circumstances will the Contracting Authority be liable for any costs incurred by the candidates.
If the Contracting Authority decides to enter into a Framework Agreement with the successful supplier, this does not mean that there is any guarantee of subsequent contracts being awarded.
Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of Bidders.
Any orders placed under this Framework Agreement will form a separate contract under the scope of this Framework between the supplier and the specific requesting other contracting body. The Contracting Authority and other contracting bodies utilising the Framework reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.4 is only an estimate. We cannot guarantee to Bidders any business through this framework agreement.
UK Shared Business Services Ltd wishes to establish a Framework Agreement for Signage and Wayfinding Solutions for use by the following UK public sector bodies (and any future successors to these organisations):
Central Government departments and their Agencies
Non Departmental Public Bodies
NHS Bodies
Local Authorities
Voluntary Sector Charities,
And/or other private organisations acting as managing agents or procuring on behalf of these UK bodies
Authorised Entities for UK SBS Core Customers: Associated Bodies.
Research Councils:
The Contract will be open for use by all the Research Councils:
— The Science and Technology Facilities Council;
— The Medical Research Council;
— The Engineering and Physical Sciences Research Council;
— The Economic and Social Research Council;
— The Natural Environment Research Council;
— The Arts and Humanities Research Council;
— The Biotechnology and Biological Sciences Research Council;
and
— UK Shared Business Services Ltd (UK SBS);
Any Research Council institute, research facility, centre or unit may also use the Contract. A complete list of such institutes can be found here
Other Organisations:
The following organisations may also access the Contract:
— The Technology Strategy Board;
— Department of Business Innovation and Skills (BIS);
— Cancer Research UK;
— The Welcome Trust;
— Sanger Institute;
— Food Environment Research Agency;
— Health Protection Agency;
— National Physical Laboratory;
— Higher Education Funding Council for England (HEFCE);
— Natural History Museum;
— Health & Safety Laboratory (HSL);
— Food & Environment Research Agency (FERA);
— Defence Science & Technology Laboratory (DSTL);
— Animal Health & Veterinary Laboratories Agency (AHVLA);
— Health Protection Agency (HPA);
— Centre for Environment, Fisheries & Aquaculture Science (CEFAS);
— Home Office Scientific Development Branch (HOSDB);
— Environment Agency (EA);
— Food Standards Agency (FSA);
— The Francis Crick Institute;
— Trinity College Dublin (TCD);
— University College Dublin (UCD).
The following University Purchasing Consortiums may also use the Contract:
— Advanced Procurement for Universities and Colleges, Scotland (APUC Ltd);
— Higher Education Purchasing Consortium Wales (HEPCW);
— London Universities Purchasing Consortium (LUPC);
— North Eastern Universities Purchasing Group (NEUPG Ltd);
— North Western Universities Purchasing Consortium (NWUPC Ltd);
— Southern Universities Purchasing Consortium (SUPC);
In addition, each individual UK University and associated college may also have access to use the Contract.
Government Departments and NDPBs:
Any central government department, executive agency and non-departmental public body may also use the Contract. A full list of these can be found at: https://www.gov.uk/government/organisations#agencies-and-public-bodies

Central Government Departments, Local Government and Public Corporations that can be accessed at the Public Sector Classification Guide
http://www.ons.gov.uk/ons/publications/re-referencetables.html?edition=tcm%3A77-285768

Local Authorities
http://openlylocal.com/councils/all

NDPBs
http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/a-f

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/g-l

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/m-r

http://www.civilservice.gov.uk/recruitment/departments-and-accredited-ndpbs/s-z

National Parks Authorities
http://www.nationalparks.gov.uk/

Educational Establishments in England and Wales, maintained by the Department for Children, Schools and Families including Schools, Universities and Colleges but not Independent Schools
http://www.education.gov.uk/edubase/home.xhtml

Police Forces in the United Kingdom
http://www.police.uk/?view=force_sites

Fire and Rescue Services in the United Kingdom
http://www.fireservice.co.uk/information/ukfrs

NHS Bodies England
http://www.nhs.uk/ServiceDirectories/Pages/AcuteTrustListing.aspx

http://www.nhs.uk/servicedirectories/Pages/PrimaryCareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/StrategicHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx

http://www.nhs.uk/ServiceDirectories/Pages/OtherListing.aspx

Hospices in the UK
http://www.helpthehospices.org.uk/about-hospicecare/find-a-hospice/uk-hospice-and-palliative-careservices/

Registered Social Landlords (Housing Associations)
Third Sector and Charities in the United Kingdom
http://www.charity-commission.gov.uk/

http://www.oscr.org.uk/

http://www.charitycommissionni.org.uk/

Citizens Advice in the United Kingdom
http://www.citizensadvice.org.uk/index/getadvice.htm

www.cas.org.uk

http://www.citizensadvice.co.uk/

Misc:-
https://www.ncsyes.co.uk/contact

www.ubico.co.uk

Scottish Public Bodies
The framework agreement will be available for use by any Scottish Public Sector Body: the Authority; Scottish Non-Departmental Public Bodies; offices in the Scottish Administration which are not ministerial offices; cross-border public authorities within the meaning of section 88(5) of the Scotland Act 1998; the Scotland Office; the Scottish Parliamentary Corporate Body; councils constituted under section 2 of the Local Government etc. (Scotland) Act 1994 (except where they are acting in their capacity as educational authority); Scottish joint fire boards or joint fire and rescue boards; Scottish joint police boards or any successor National Police or Fire Authority; Scottish National Park authorities, bodies registered as social landlords under the Housing (Scotland) Act 2001, Scottish health boards or special health boards, Student Loans Company Limited, Northern Lighthouse Board, further or higher education institutions being fundable bodies within the meaning of section 6 of the Further and Higher Education (Scotland) Act 2005 any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament, any association of or formed by one or more of the foregoing, bodies financed wholly or mainly by one or more of the foregoing, bodies subject to management supervision by one or more of the foregoing and bodies more than half of the board of directors or members of which, or, in the case of a group of individuals, more than half of those individuals, being appointed by one or more of the foregoing.
Scottish Government
http://www.scotland.gov.uk/Home

Scottish Parliament
http://www.scottish.parliament.uk/abouttheparliament/27110.aspx

Scottish Local Authorities
http://www.scotland.gov.uk/About/Government/councils

http://www.scotlandexcel.org.uk/home/AboutUs/OurMembers/AssociateMembers.aspx

Scottish Agencies, NDPBs
http://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies

Scottish NHS Bodies
http://www.scotland.gov.uk/Topics/Health/NHSWorkforce/NHS-Boards

Scottish Further and Higher Education Bodies
http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundUniversities.aspx

http://www.sfc.ac.uk/about_the_council/council_funded_institutions/WhoWeFundColleges.aspx

Scottish Police
http://www.scottish.police.uk/

Scottish Housing Associations
http://www.sfha.co.uk/component/option,com_membersdir/Itemid,149/view,membersdir/

The Scotland Office
http://www.scotlandoffice.gov.uk/scotlandoffice/33.30.html

Registered Social Landlords (Housing Associations) -Scotland
http://www.esystems.scottishhousingregulator.gov.uk/register/reg_pub_dsp.search

Scottish Schools
Primary Schools
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&a

uthority=&strTypes=isprimaryschool&bSubmit=1&Submit=Search
Secondary Schools
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&a

uthority=&strTypes=issecondaryschool&bSubmit=1&Submit=Search
Special Schools
http://www.ltscotland.org.uk/scottishschoolsonline/index.asp?schoolsearchstring=&addresssearchstring=&a

uthority=&strTypes=isspecial&bSubmit=1&Submit=Search
Welsh Public Bodies
National Assembly for Wales, Welsh Assembly
Government and Welsh Local Authorities, and all bodies covered by:
www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318

http://www.assemblywales.org/abthome/abt-links.htm

http://new.wales.gov.uk/about/civilservice/directorates/?lang=en

NHS Wales
http://www.wales.nhs.uk/ourservices/directory

https://www.buy4wales.co.uk/UsefulResources/contractsframeworks/organisationlist/poaplist.html?cat=14318

Housing Associations – registered Social Landlords Wales
http://www.wao.gov.uk/reportsandpublications/housingassociations.asp

NI Public Bodies
Northern Ireland Government Departments
http://www.northernireland.gov.uk/gov.htm

Northern Ireland Public Sector Bodies and Local Authorities
http://www.northernireland.gov.uk/az2.htm

Schools in Northern Ireland
http://www.deni.gov.uk/index/facts-and-figuresnew/

education-statistics/32_statistics_and_researchnumbersofschoolsandpupils_pg/32_statistics_and_research-schoolleveldata_pg/statistics_and_researchschool_enrolment_1112.htm
Universities in Northern Ireland
http://www.deni.gov.uk/links.htm

Health and Social care in Northern Ireland
http://www.hscni.net/index.php?link=hospitals

http://www.hscni.net/index.php?link=boards

http://www.hscni.net/index.php?link=agencies

http://www.hscni.net/index.php?link=councils

Northern Ireland Housing Associations
http://www.nidirect.gov.uk/index/contacts/contactsaz.

htm/housing-associations-contact
Police Service of Northern Ireland
http://www.psni.police.uk/index.htm

Any corporation established, or a group of individuals.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The Procurement Policy Manager
UNITED KINGDOM
E-mail: policy@uksbs.co.uk

Body responsible for mediation procedures

UK Shared Business Services Ltd
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will notify suppliers who have not been successful. The Contracting Authority will incorporate a minimum 10 calendar days stand still period at the point information on the Award of Contract is communicated to tenderers. The 10 days period will extend to 15 days from the relevant sending date when the Alcatel letter is not sent electronically. Such information should be requested from the address in Section l1. The Public Contracts (Amendment) Regulations 2009 also clarify that a letter received from an unsuccessful bidder is not in itself enough to extend the legal standstill period and prevent the Authority signing the Contract. To do so, a bidder must actually go to court, issue proceedings and serve them. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No 5) as amended by the Public Contracts (Amendment) Regulations 2009, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the High Court (England Wales and Northern Ireland). The new limitation period will apply specifically where a bidder brings an ineffectiveness claim.
VI.4.3)Service from which information about the lodging of appeals may be obtained

UK Shared Business Services Ltd
North Star House, North Star Way
SN2 1FF Swindon
UNITED KINGDOM
E-mail: policy@uksbs.co.uk
Internet address: www.uksbs.co.uk

VI.5)Date of dispatch of this notice:

26.3.2014