Site Development Work Aberdeen Exhibition and Conference Centre

Site Development Work Aberdeen Exhibition and Conference Centre

Developer Partner for the Aberdeen Exhibition and Conference Centre and Surrounding Site Development.

UK-Aberdeen: site-development work

2012/S 117-193632

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Aberdeen City Council
Marischal College, Broad Street
Contact point(s): Corporate Governance
For the attention of: Director of Corporate Governance
AB10 1AQ Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
E-mail: cinnes@aberdeencity.gov.uk
Fax: +44 1224665656

Internet address(es):

General address of the contracting authority: http://www.aberdeencity.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231

Further information can be obtained from: Aberdeen City Council
Marischal College, Broad Street
Contact point(s): Enterprise, Planning & Infrastructure
For the attention of: Andrew Win
AB10 1AQ Aberdeen
UNITED KINGDOM
Telephone: +44 1224523060
E-mail: andrewwin@aberdeencity.gov.uk
Fax: +44 1224665656
Internet address: http://www.aberdeencity.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Aberdeen City Council
Woodhill House, Westburn Road
Contact point(s): Corporate Governance
For the attention of: Head of Procurement
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
E-mail: cinnes@aberdeencity.gov.uk
Fax: +44 1224665656
Internet address: http://www.aberdeencity.gov.uk

Tenders or requests to participate must be sent to: Aberdeen City Council
Woodhill House, Westburn Road
Contact point(s): Corporate Governance
For the attention of: Head of Procurement
AB16 5GB Aberdeen
UNITED KINGDOM
Telephone: +44 1224665650
E-mail: cinnes@aberdeencity.gov.uk
Fax: +44 1224665656
Internet address: http://www.aberdeencity.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Developer Partner for the Aberdeen Exhibition & Conference Centre and Surrounding Site Development.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
Main site or location of works, place of delivery or of performance: City of Aberdeen.
NUTS code UKM50

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Aberdeen City Council is looking to select a partner to develop Council owned land in close proximity to the Aberdeen Exhibition and Conference Centre (AECC).The first part of the selection process is to pre-qualify organisations to go forward to a competitive dialogue process for the development of the identified land, amounting to some 16 hectares.
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=231286.

II.1.6)Common procurement vocabulary (CPV)

45111291, 45210000, 45211360, 45212000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The AECC is located within the Northern Aberdeen suburb of Bridge of Don, approximately 4 miles from the city centre. Within the last 35 years Bridge of Don has become one of the largest contiguous areas of private housing in Europe, with an estimated population of 22,000. In addition to residential dwellings and the AECC, Bridge of Don is served by a variety of other facilities including two secondary schools and eight primary schools, two supermarkets, local shops, restaurants, hotels, library, swimming pool, golf courses, three industrial estates and two dedicated Science Parks (where use is restricted to research and development activities).
The AECC comprises a reception building of approximately 2,879 sq m (30,993 Sq ft) gross internal area (GIA), conference facilities comprising the Fleming Auditorium, Boyd Orr Hall and Gordon and Crombie Building totalling 7,523 sq m (80,973 Sq ft) and a main exhibition hall (the Press and Journal Arena) and sundry associated facilities totalling 9272 sq m (99,809 Sq ft).
These reception and conference facility buildings stand on approximately 2.89 ha of ground. The car park area and surrounding land comprises approximately 13.11 Ha.
It will be expected that the appointed Development Partner will undertake a Masterplanning exercise for the site in line with the Aberdeen Masterplanning Process: A Guide for Developers (ACC, July 2010), available at http://www.aberdeencity.gov.uk/masterplanning/. The boundary of the proposed Masterplan area is delineated by the thick red line on this ownership map. All land within this red line is owned by ACC and this is the land that ACC will contribute as their input to the successful bidder’s realisation of the Masterplan,

The AECC is operated by a 100 % wholly- owned ACC subsidiary company (Aberdeen Exhibition and Conference Centre Ltd (“AECC Ltd”)). ACC would therefore also consider contributing all AECC Ltd’s operational land and buildings (including land currently used by ACC as a Park-and- Ride facility) as part of ACC’s input to the realisation of the Masterplan.
Additionally, ACC has recently explored in 2006 the possibility of helping AECC Ltd build a 4 star Hotel on land immediately adjacent to the AECC (currently designated as Car Park 2). Full Planning Permission (Ref: A6/0299) was granted for this development on 17.8.2006. Although the commercial business plan for such a development was extremely positive, ACC decided not to progress with this development and, as such, this planning permission has now expired.
The development was fundable, but the construction and commercial risks associated with the whole project were deemed to be too high for the Council to bear on its own and, given other Council funding priorities, the project was postponed.
However, ACC still regards the hotel development as a necessity for the future development of the AECC at its current location and is therefore keen to ensure that this project goes ahead as part of this development opportunity.
ACC has recently approved a Local Development Plan that identifies a need to develop industrial and commercial land within the City boundary, to prevent the slow drift of businesses out of the city into newly constructed property around the City boundary, in Aberdeenshire.
The selected developer partner will therefore be required to prepare a Masterplan for all ACC owned development land in close proximity to the AECC, which includes the construction of a four star hotel as the first phase in the development plan. This Masterplan would be the subject of public and stakeholder consultation, with a view to adopt as Supplementary Guidance to the Local Development Plan prior to the determination of any applications for planning permission.
The developer is free to propose whatever type of development they might regard as being commercially viable, apart from large scale retail development, on the remainder of the land. This may involve considering ways to provide additional or replacement facilities for the AECC. Development proposals will be assessed for their suitability against policies from the Aberdeen Local Development Plan and other relevant planning policy and guidance.
The developer partner will be required to make a financial offer to ACC for the development rights. This could take the form of either a cash or deferred consideration or a share in any proposed joint venture company. The Council is willing to consider any viable structure for the development, for example land disposal, leasing arrangements, contractual joint ventures or the establishment of a special purpose, joint-venture Development Company.
The developer partner will also be required to provide the funding needed to develop the Hotel and any additional floor space it commits to build within the Masterplan. The developer partner will also be responsible for the marketing and sale/lease of all completed property on the site.
If necessary, ACC will consider how best it might help the development partner source the necessary development finance, perhaps through the provision of back-to-back leases for some of the proposed building, or some other form of guarantees. Evaluation criteria by which the successful developer will be appointed will be detailed at the next stage, but in outline a development partner that requires a low financial contribution from ACC and/or presents the lowest financial risk to ACC will be well placed to win the tender.
Finally, ACC wishes to encourage the use of high quality, modern and sustainable methods of design and construction. The Masterplan should also consider how renewable energy can be used to power new developments within the Masterplan area.
ACC will prepare a Spatial Development Brief providing information on the parameters of any development and to guide the Masterplan exercise. The outline parameters for the Spatial Development Brief are attached to this notice as Appendix Two in the Pre-Qualification Questionnaire. The Spatial Development Brief will be provided to bidders at the Invitation to Participate in Dialogue stage.
Notwithstanding the above, ACC does not wish to rule out any development proposal that maximises the value of the site whilst maintaining the City’s ability to host major exhibitions and conferences. Accordingly ACC may be willing to consider any development proposal that includes the potential use of other sites elsewhere in the City as part of any eventual development proposal.

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per Pre-Qualification Questionnaire Documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the Pre-Qualification Questionnaire (PQQ) Documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any contract to be entered into as a result of the competitive dialogue procurement process shall be entered into with an individual Tenderer or alternatively with a pre-existing or proposed consortium of Tenderers. Where a pre-existing or proposed consortium is applicable, each organisation forming part of same will be required to nominate a lead organisation to progress contractual matters. In such circumstances, each organisation will be required to execute the said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be a matter for the members of the consortium to sort out their respective duties and liabilities amongst each other. Any participation agreement setting up arrangements in this respect shall be provided to ACC for ACC’s perusal on written request.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
All Tenderers must not be subject to Sale or Merger negotiations.
All Tenderers must have a minimum annual turnover of £20million and 5 % profit before interest and tax, each averaged over the last 3 years of trading (or from commencement of trading, if shorter).
Responses to a Pre-Qualification Questionnaire (PQQ) will be utilised to assess the capability of those operators who register an interest in participating in the competitive dialogue procurement process. Information provided under this section will be assessed to ensure that suitably qualified and experienced organisations have the capability to perform the contract. Tenderers who fail this assessment shall be excluded from further participation in the evaluation process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Responses to the Pre-Qualification Questionnaire (PQQ) will be utilised to assess the capability of those operators who register an interest in participating in the competitive dialogue procurement process. Information provided under this section will be assessed to ensure that suitably qualified and experienced organisations have the capability to perform the contract. Tenderers who fail this assessment shall be excluded from further participation in the evaluation process.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
Responses to the Pre-Qualification Questionnaire (PQQ) will be utilised to assess the capability of those operators who register an interest in participating in the competitive dialogue procurement process. Information provided under this section will be assessed to ensure that suitably qualified and experienced organisations have the capability to perform the contract. Tenderers who fail this assessment shall be excluded from further participation in the evaluation process.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 5
Objective criteria for choosing the limited number of candidates: The completed PQQs will be used to evaluate and assess the suitability of Tenderers. From that evaluation five Tenderers will be short listed to participate in the Dialogue. Although it is anticipated that five Tenderers will be issued an ITPD, ACC reserves the right to adjust the number of Tenderers at its discretion. It is anticipated – although ACC reserves the right to amend the process – that the Dialogue will follow a two staged procedure which will incorporate a ‘down selection’ process at the end of the first stage (Phase 1). Upon completion of Phase 1, the number of Tenderers will be reduced and Phase 2 of the Dialogue will continue with those Tenderers only. Upon completion of Phase 2 of the Dialogue, ACC will conclude the Dialogue process and then issue the Call for Final Tenders to the remaining Tenderers.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

678/ACP/601
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Prospective organisations able to demonstrate relevant experience and proven ability are invited to note interest and register their company details at www.publiccontractsscotland.gov.uk.

The pre-qualification questionnaire (PQQ) for this competitive dialogue procurement process shall be issued electronically via the aforementioned website. Tenderers should note that responses from Tenderers to the PQQ shall be submitted in hard copy and in accordance with the instructions in the PQQ.
(SC Ref:231286).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A Tenderer that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2012 (SSI 2012/1) (as amended) may bring proceedings in the Sheriff Court or the Court of Session.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:19.6.2012