Skip Hire Tender

Skip Hire Tender

Hire of skips inclusive of supply, haulage, recycling and treatement of all controlled waste.

United Kingdom-Hengoed: Refuse skips

2014/S 206-365437

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Penallta House, Tredomen Park, Ystrad Mynach
Contact point(s): Procurement Services
For the attention of: Chris Davidge
CF82 7PG Hengoed
UNITED KINGDOM
Telephone: +44 1443863063
E-mail: davidc1@caerphilly.gov.uk
Fax: +44 1443863167

Internet address(es):

General address of the contracting authority: www.caerphilly.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0272

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Hire of skips inclusive of supply, haulage, recycling and treatement of all controlled waste.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 16: Sewage and refuse disposal services; sanitation and similar services
Main site or location of works, place of delivery or of performance: Caerphilly County Borough and City and County of Cardiff.

NUTS code UKL16

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Caerphilly County Borough Council invites Tenders, in accordance with the specification requirements and subject to the Terms and Conditions of Contract to set up an arrangement for the hire of skips inclusive of supply, haulage, recycling and disposal of all controlled waste within the County Borough of Caerphilly and the City and County of Cardiff. The contractor will need to account for haulage within this contract.
This arrangement is a joint arrangement, with Caerphilly as the Lead Authority. Due to the geographical area of this arrangement, the tender has been divided into 4 lots as detailed below.
— Lot 1 — Provision of Skips Up to 35 Cubic Yard Caerphilly CBC;
— Lot 2 — Provision of Skips Up to 35 Cubic Yard Cardiff Council;
— Lot 3 — Recycling Provision Caerphilly CBC;
— Lot 4 — Recycling Provision Cardiff Council.
The Lead Authority will be awarding the contract to 1 single provider per Lot. The Lead Authority will allow sub-contracting under this arrangement by prior agreement. The tender document has 1 overarching specification to cover all lots. There are then 2 appendices to cover the individual Authority requirements. Appendix No 1 covers lots 1 and 2. Appendix no 2 covers lots 3 and 4.
Please note that usage figures have been provided based on estimated usage. There can be no guarantee to utilising this arrangement by either of the Authorities listed under this arrangement. The usage figures provided may change during the period of the arrangement.

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=16600

II.1.6)Common procurement vocabulary (CPV)

44613700, 34142200, 90514000, 90500000, 90513000, 34928480, 90533000, 90650000, 90510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for all lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 and 3 for further requirements.

II.2.2)Information about options

Options: yes
Description of these options: The contract is being let for a period of 24 months commencing 1.2.2015, with an option for the Authority to extend for a further period of up to 24 months at yearly intervals.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.2.2015. Completion 31.1.2017

Information about lots

Lot No: 1Lot title: Provision of Skips Up to 35 Cubic Yard Caerphilly CBC

1)Short description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 2 for this lot requirement.

2)Common procurement vocabulary (CPV)

34142200, 44613700, 90510000, 90500000, 90514000, 90513000, 34928480, 90533000, 90650000

3)Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 for this lot requirement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: Provision of Skips Up to 35 Cubic Yard Cardiff Council

1)Short description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 2 for this lot requirement.

2)Common procurement vocabulary (CPV)

90514000, 44613700, 34142200, 90500000, 90513000, 34928480, 90533000, 90650000, 90510000

3)Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 2 for this lot requirement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 3Lot title: Recycling Provision Caerphilly CBC

1)Short description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 3 for this lot requirement.

2)Common procurement vocabulary (CPV)

90510000, 44613700, 34142200, 90514000, 90500000, 90513000, 34928480, 90533000, 90650000

3)Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 3 for this lot requirement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 4Lot title: Recycling Provision Cardiff Council

1)Short description

Please refer to the Invitation to Tender documentation for specification requirements including for Appendix Number 3 for this lot requirement.

2)Common procurement vocabulary (CPV)

90510000, 90500000, 90514000, 90513000, 34142200, 44613700, 34928480, 90533000, 90650000

3)Quantity or scope

Please refer to Appendix Number 4 for historic usage amounts including for Appendix Number 3 for this lot requirement.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Not applicable.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Delivery Payment. This is payment for accepted supplies or services (including partial deliveries).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Contractor will need to evidence that they have a valid Waste Management Licence(s)/Permit or Certified Exemption(s) in force in place that is appropriate to deal with the waste stream for this contract.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
Minimum level(s) of standards possibly required:
Contractors are to confirm if PAS 402 accreditation in place and provide certification. If you do not have PAS 402 accreditation you must be either working towards accreditation or have a willingness to work towards this accreditation during the life of this contract, this will be a contract condition.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCBC/PS1292/14/CD

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 117-207139 of 20.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.11.2014

IV.3.4)Time limit for receipt of tenders or requests to participate

24.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.11.2014 – 12:00

Place:

Caerphilly CBC, Penallta House.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 24 months.
VI.2)Information about European Union funds

VI.3)Additional information

As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system.
Therefore, bidders are invited to follow the following directions to register on the system:

1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the ‘Register Now’ button at the bottom of the window.
3. Enter your correct Organisation Name, Details and Primary Contact. Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click ‘Register’.
5. You will then receive an e-mail from the system asking you to ‘Click here to activate your account’. This takes you to Enter Organisation Details.
6. Please enter the information requested, click ‘Next’ and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click ‘Next’. This takes you in to the Welcome window.
9. In the ‘Welcome’ window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click ‘Done’ and you will enter the Supplier Home page.
11. From the Home Page, go to the ‘Opportunities’ area, then search for New Opportunities. Click on the ‘ID’ of the relevant opportunity and then click to register your interest on the relevant button. Click the ‘Requests from Buyers’ command in the Opportunities area. This will take you to the list of current opportunities available to you.
12. Click the Project ID that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the ‘Items’ tab and the Documents tab as there will be information relating to the project held here.
14. You can now either ‘Create a Response’ to, or ‘Decline’ this.
Please refer to the attached supplier guide and help sheet for additional information on how to navigate and use the e-tendering system.
(WA Ref:16600).
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Under the terms of this contract the successful supplier(s) is encouraged to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. Suppliers are required to submit a Community Benefits Plan/Method Statement as per the quality award criteria requirement of the tender document. Community Benefits for this arrangement are non-core and as such the Community Benefit Plans submitted in the tender process will not be scored as part of the Council’s tender evaluation. However a response must be provided in order for the tender submission to be considered further.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.10.2014