Small Format Advertising Manchester

Manchester City Council currently operates a City Centre wide Free-Standing Unit contract for the provision of FSU structures.

United Kingdom-Manchester: Advertising services

2020/S 053-127313

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Manchester City Council
Postal address: Level 3, Town Hall Extention
Town: Manchester
NUTS code: UKD3
Postal code: M60 2LA
Country: United Kingdom
Contact person: Mr Colin Butterworth
E-mail: c.butterworth@manchester.gov.uk

Internet address(es):Main address: http://www.manchester.gov.uk

Address of the buyer profile: http://www.manchester.gov.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.the-chest.org.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.the-chest.org.uk

I.4)Type of the contracting authority

Regional or local agency/office

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

TC1000 Small Format Advertising

Reference number: DN469654

II.1.2)Main CPV code

79341000

II.1.3)Type of contract

Services

II.1.4)Short description:

II.1.5)Estimated total value

Value excluding VAT: 23 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

79341000

II.2.3)Place of performance

NUTS code: UKD3

II.2.4)Description of the procurement:

Manchester City Council (MCC) currently operates a City Centre wide Free-Standing Unit (FSU) contract for the provision of FSU structures on MCC controlled public highway incorporating advertising display panels within Manchester city centre. MCC is now seeking a new arrangement with an innovative media owner to modernise the provision of the FSU structures, through a rationalisation and digitisation programme. Full details of the requirement can be found in the Services Specification contained within the invitation to tender documents which can be downloaded from the City Council’s electronic tendering portal known as ‘The Chest’ at www.the-chest.org.uk

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 23 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120

This contract is subject to renewal: yes

Description of renewals:

Option to extend for up to an additional 60 months.

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This is a competitive procedure with negotiation tender process and any interested party may tender. Invitations to Tender (ITT) will be issued to the top 4 highest scoring submission at the Request to Participate (RtP) who have also met all other criteria following evaluation of supporting evidence:

MCC (the Authority) reserve the right to:

(i) award this contract on the basis of the initial tender without negotiation;

(ii) negotiate in successive stages in order to reduce the number of tenders to be negotiated by applying the award criteria specified in the ITN.

The contract will be awarded for an initial term of 10 years commencing 1 January 2021, with an option to extend for up to an additional 5 years.

The contract will be a service concession contract pursuant to the Concession Contracts Regulations 2016 and Directive 2014/23/EU of the European Parliament and of the Council.

The indicative value over the maximum term for each lot is based upon the estimated annual turnover of the operator.

The contracting authority expressly reserves the right not to award any contract as a result of the procurement process commenced by publication of this contract.

In no circumstances will the contracting authority be liable for any costs incurred by the candidate and any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.

The Council is using the e-business portal known as The Chest www.the-chest.org.uk to conduct the procurement exercise. To gain access to the invitation to tender documents, tenderers will need to register their company details at the above website.

Once registered, tenderers will be emailed a log-in and password which will allow them to gain access to the invitation to tender documents.

Tenderers will need to electronically submit their completed tender documents and accompanying documentation via the Chest on-line portal by 11 a.m. on Monday the 13 April 2020. Any supplier questions queries will also need to be submitted via The Chest website.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 13/04/2020

Local time: 11:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/05/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

The contract will be awarded for an initial term of 10 years commencing 1 January 2021, with an option to extend for up to an additional 5 years. A decision whether to extend the contract will be taken prior to the expiry of the initial contract term.

VI.2)Information about electronic workflows

VI.3)Additional information:

VI.4)Procedures for review

VI.4.1)Review body

Official name: Manchester City Council
Town: Manchester
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract/framework is communicated to tenderers prior to entering into the contract/framework. If an appeal regarding the award of a contract/framework has not been successfully resolved, the Public Contract Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

12/03/2020