Small Training Craft Support for Ministry of Defence

Small Training Craft Support for Ministry of Defence

The Commercially Supported Shipping team has a requirement for a contractor to support the Authority’s small motorised crafts operated by the Naval Cadet Forces and dinghies operated by the Naval Cadet Forces and Royal Navy.

United Kingdom-Bristol: Boats

2014/S 039-064160

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Commercially Supported Shipping (CSS), Ships
Defence, Equipment & Support, Ministry of Defence, Abbey Wood (South), Ash 2a #3203
For the attention of: Emily Murray
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067936933
E-mail: desshipscomrcl-css-3b1a@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Small Training Craft Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

Boats. The Commercially Supported Shipping team has a requirement for a contractor to support the Authority’s small motorised crafts operated by the Naval Cadet Forces and dinghies operated by the Naval Cadet Forces and Royal Navy.
Small Motorised Crafts:
The Naval Cadet Forces currently include the Sea Cadet Corp and the Combined Cadet Forces. These groups compromise of circa 350 individual units located throughout the United Kingdom. Channel Islands and Isle of Man, there are approximately 320 small motorised crafts operated by the Naval Cadet Forces. The support required is for the rectification of repairs and defects for the crafts and when required, disposal of crafts as and when required and the management of the reporting and auditing of works carried out to these craft such as that it meets all current and future standards for their continued safe operation.
Rectification through the repair of defects is expected to be undertaken within 100 miles of the defective crafts location or 3 hours transit by road, whichever is most effective. In the event that the repair or defect type, local facilities and required repair action allow, rectification action would be expected at the crafts location.
Dinghies and Dinghy Spares:
There are in operation 7 class types of sail training dinghies, they are Laser 1, Laser 2000, Laser PICO, RS 200, RS 400, Boson and Toppor; for which there is a requirement for the supply of dinghies and spare parts as requested by MoD stores, up to and including whole craft and associated trolleys and trailers.
II.1.6)Common procurement vocabulary (CPV)

34520000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To potentially support approximately between 200 and 350 small motorised craft from up to 10 class types.
To potentially purchase between 1 and 20 dinghies from up to 7 class types and the purchase of dinghy spares.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A parent Company Guarantee or Bankers Guarantee may be required depending on the advice of the MoD financial analysis to be conducted at PQQ stage.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will be made on delivery of the suppport and purchases.
The MoD has implemented an electronic purchasing system called Purchase to Payment, which is operated over the Defence Electronic Commerce Service (DECS). Any resultant Contract will require the supplier to trade via the P2P system. Further information is available from www.d2btrade.com

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate a lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Authority reserves the right to amend any condition related to security of information to reflect any changes in national law or government policy. If any Contract documents are accompanied by a Security Aspects Letter, the Authority reserves the right to amend the terms of the Security Aspects Letter to reflect any changes in national law or government policy whether in respect of the applicable proactive marking scheme, specific protective markings given, the aspects to which any protective marking applies or otherwise.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Potential Providers are to provide Economic and financial ability evidence as detailed in the Pre-Qualification Questionnaire (PQQ) reference access code: U6D5PZX25M Potential Providers are to supply the Economic and financial required information as part of your submission of the PQQ. Reference using access code: U6D5PZX25M
Minimum level(s) of standards possibly required: The estimated annual contract value is GBP 1 million. If the estimated annual contract value is greater than 40 % of the supplier’s turnover, the Authority reserves the right to exclude the supplier from being selected to tender except where the supplier provides, to the satisfaction of the Authority, evidence showing it has sufficient economic and financial capability, e.g. such evidence may include:
1) Any additional information providing it had sufficient economic and financial resources to deliver the requirement; and
2) State whether the supplier is willing to provide the Authority with an idemnity, guarantee or bank bond.
A financial assessment will be undertaken on the supplier’s financial status, an overall pass/fail judgement will be made after considering areas such as turnover, profit, net assets, liquidity, gearing and capacity. This assessment will include the Parent company where applicable. An independent financial assessment obtained from a reputable credit rating organization will be utilised as part of this process.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Potential Providers are to provide technical and/or professional capacity evidence as detailed in the PQQ reference using access code: U6D5PZX25M
Minimum level(s) of standards possibly required:
This information is included within the PQQ reference using access code: U6D5PZX25M
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
This information and.or documents for this opportunity are available on www.contracts.mod.uk. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

Suppliers must log in, go to the Response Manager and add the following Access Code: U6D5PZX25M
Please ensure you follow any instructions provided to you.
The deadline for submitting you response(s) is 31.3.2014 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequenly Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contract.mod.uk

Interested suppliers are required to complete the PQQ to provide information that allows thr Authority to evaluate the supplier’s capacities and capabilities against the selection criteria set out at Sections III.2.1), III.2.2) and III.2.3) of this Contract notice.
The Authority will use the PQQ response to create a shortlist of tenderers who:
1) are eligable to participate under Section III.2.1) of this Contract notice.
2) fulfil any minimum standards under Sections III.2.2) and III.2.3) of this Contract notice; and
3) best meet in terms of capacity and capability the selection criteria set out in Sections III.2.2) and III.2.3) of this Contract notice.
Details of the weighings and scoring for the PQQ questions are set out in PQQ reference U6D5PZX25M.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CSS/0055
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk

Suppliers must read through this set of instructions and follow the process to respond to this opportunity.
The information and/or documents for this opportunity are available on http://www.contracts.mod.uk

You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: U6D5PZX25M.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) is detailed within this contract notice, you will also have visibility of the deadline date, once you have added the Access code via DCO as the opening and closing date is visible within the opportunity.
Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you have been asked to upload documents.
If you experience any difficulties please refer to the online Frequently Asked Questions (FAQ’s) or the User Guides or contact the MOD DCO Helpdesk by emailing support@contracts.mod.uk or Telephone +44 8452707099.

GO Reference: GO-2014221-DCB-5478253

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.2.2014