Smart Card Production Tender for SYPTE

Print ITSO smartcards and other ticketing media to a high quality standard. Encode ITSO smartcards.

United Kingdom-Sheffield: Printed matter and related products

2015/S 094-170400

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Yorkshire Passenger Transport Executive
UKE 3
11 Broad Street West
S1 2BQ Sheffield
UNITED KINGDOM
E-mail: tendering@sypte.co.uk

Internet address(es):

General address of the contracting authority: http://www.sypte.co.uk/contracts

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

Other: Public Transport Facilitation

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Card Production Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis
Main site or location of works, place of delivery or of performance: South Yorkshire.
England.

NUTS code UKE3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

South Yorkshire Passenger Transport Executive (SYPTE) wishes to procure card production services to:
— Communicate with a third party Card Management System (CMS) following requests to issue new travel products, providing feedback on progress such that this can be tracked through CMS.
— Communicate with the Yorcard IHOPS as required where such travel products are to be issued as products on ITSO smartcards.
— Print ITSO smartcards and other ticketing media to a high quality standard.
— Encode ITSO smartcards.
— Send passes to applicant with personalised letter/card carrier by second class post and where instructed enclose other media.
The Contract will run for 3 years, with an extension option available to SYPTE to extend by up to 2 further years.

II.1.6)Common procurement vocabulary (CPV)

22000000, 22456000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 800 000 and 1 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Pre Qualification Questionnaire will be completed.
Minimum level(s) of standards possibly required: Evidence of good financial standing for the previous 3 years.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Pre Qualification Questionnaire to be completed.
Minimum level(s) of standards possibly required:
1. Demonstrate experience of producing and mailing out ITSO smartcards or smartcards issued under a similar national smartcard standard.
2. Demonstrate experience of producing smartcards in response to instructions delivered via a third party Card Management System (CMS).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 005

Objective criteria for choosing the limited number of candidates: Expressions of interest will be evaluated against the minimum standards set out in III.2.2 and 2.3 above, if the number of candidates remains above the maximum set of 5 they will be evaluated on a scored assessment for technical capacity, full details of which are included in the documentation for this tender available on our website at www.sypte.co.uk/contracts and the 5 highest scoring candidates will be invited.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2459

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

3.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3/5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Electronic Payment will be used.
The Contract will run for an initial 3 year period with an extension option available to the Executive of up to 2 further years.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Jan Smallwood
11 Broad Street West
S1 2BQ Sheffield
UNITED KINGDOM
E-mail: jan.smallwood@sypte.co.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

Jan Smallwood
11 Broad Street West
S1 2BQ Sheffield
UNITED KINGDOM
E-mail: jan.smallwood@sypte.co.uk

VI.5)Date of dispatch of this notice:

13.5.2015