Smart Card Project

Smart Card Project

eMoney, ID and Access method to all staff and students.

UK-Sheffield: Software package and information systems

2013/S 042-067022

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sheffield Hallam University
Finance Directorate, City Campus, Howard Street
S1 1WB Sheffield

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

Single Card Project
II.2)Type of contract and place of delivery or of performance

II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:

The University is seeking the supply of one or more scalable IT solutions that would deliver a combined eMoney, ID and Access method to all staff and students, relating but not limited to:
— Catering/Students’ Union purchases;
— Disbursement of bursary funds;
— Library/printer services;
— Gym/Sport Hallam membership;
— Payment of fees/accommodation;
— Purchase of books/course materials from partner organisations;
— Tier 4 regulatory requirements;
— Building access/Security.
Associated key aims of the system are:
— that it utilises a standard smartcard technology (e.g. MiFare)
— that it operates alongside any other functionality provided by other suppliers, partners and the University itself;
— that it integrates with University systems (e.g. student print services, catering outlets, Learning Services, Students’ Union) and supports University processes (e.g. refunds to students/customers);
— that it provides the same (if not better) level of management information for all the card accessed services;
— that it is flexible to allow top ups and payments through multiple payment gateways (via smartphones, the web etc);
— that it significantly reduces the amount of cash moving around the University and the attendant costs.
II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:

If you supply a system that meets any or all of the requirements outlined in II.4) please advise by sending an e-mail to the address given in I.1). Please include in your communication brief information about which of the functions outlined in II.4) are currently deployed with customers and which are in development. For the latter, please indicate when you expect the functionality will be released.
The University is currently scoping the project. This may lead to a formal tender process being undertaken later in 2013. Prior to that, the University may wish to engage with some companies to gain a better understanding of the systems currently available and, in broad terms, their costs.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Information on general regulatory framework
VI.4)Date of dispatch of this notice: