Snipers and Optical Viewing Devices Detection System

Snipers and Optical Viewing Devices Detection System

The Force Protection Delivery Team (FPDT) has an Urgent Operational Requirement (UOR) for identifying snipers optical viewing devices, enabling the sniper and/or optical viewing devices to be detected prior to weapon firing.

UK-Bristol: intelligence, surveillance, target acquisition and reconnaissance

2012/S 105-175188

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Force Protection Team, DE&S
Yew 3C #1349 Abbey Wood
Contact point(s): Mike Aldous
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 30679376564
E-mail: desfp-comm4a@mod.uk
Fax: +44 3067932987

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Snipers and Optical Viewing Devices Detection System.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Intelligence, Surveillance, Target Acquisition and Reconnaissance. The Force Protection Delivery Team (FPDT) has an Urgent Operational Requirement (UOR) for identifying snipers optical viewing devices, enabling the sniper and/or optical viewing devices to be detected prior to weapon firing. As this is an UOR for current operations, the timescales for this project dictate a rapid turnaround for acquisition and integration activities, with the priorities being speed of delivery, quality, reliability, maintainability, training and support.
The requirement has been approved as a UOR. However, Tenderers should note that the funding has yet to be approved and will be sought concurrently throughout the competition. The issue of this possible future purchase is not a commitment by the Secretary of State for Defence, ‘The Authority’, to place an order as a result of seeking Expressions of Interest (EOI) or at a later stage. Any expenditure, work or effort undertaken prior to an offer of contract and acceptance thereof, is a matter solely for the commercial judgment of your company and undertaken at the company’s own risk.
FP-DT seeks EOI’s from manufacturers who are able to demonstrate a current equipment to achieve the above requirement and demonstrate experience of design, manufacture and testing within challenging timescales. When expressing a valid interest in this project, companies are required to provide the following:
1. Background company information such as company brochure and organisational diagram.
2. Evidence of their capabilities and/or a proven solution and demonstrable experience in delivering equipment within promised lead times without compromising quality in production. (The MOD is not anticipating a development programme.) This evidence must be limited to two sides of A4.
3. In the ITT, the Tenderer will be expected to notify the Authority if all or part of their proposed equipment solution (which includes information and software) is or will be subject to:
— a non-UK export licence, authorisation or exemption, or,
— any other related transfer control that imposes or will impose end use, end user or re-transfer or re-export restrictions, or restrictions on disclosure to individuals based upon their nationality. This does not include Intellectual Property specific restrictions.
Where export controls exist, Tenderers should clearly identify, as part of their EOI response, the timescales which would apply if they have to obtain any of the above as part of this procurement.
Provisional Dates: ITT Response Date: EndJuly/Early August 2012, EMC/Climatic Trials Mid August 2012, Field Trials Mid September 2012, Final Tender Assessment End September 2012, Contract Award November 2012.
II.1.6)Common procurement vocabulary (CPV)

35720000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Any Contract arising from this notice shall require the Contractor to deliver equipment within short timeframes. The Contractor shall be required to liaise in person with a number of other stakeholders (Industry & Defence) in order to attend meetings to complete other aspects of the requirement (i.e. Safety, Tech Pubs, Training). The Contractor shall be capable of NATO codification and production of data packs. The Contractor shall be required, if applicable, to handle classified documentation in accordance with the laws of the Government of the United Kingdom. Contract award criteria shall strongly consider the most economically advantageous tender combined with the most realistic in terms of delivery/lead times.
Estimated value excluding VAT:
Range: between 5 000 000 and 12 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Equipment Support Activities.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 18 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: As this is an UOR, the timescales for this project dictate a rapid turnaround of hardware acquisition and integration activities, with the priorities being speed of delivery, quality, reliability, maintainability, training and support.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1
Objective criteria for choosing the limited number of candidates: This requirement may be suitable for Small to Medium Sized Enterprises (SME’s) who have pertinent experience and capability. Expressions of Interest are sought only from companies who have a proven current equipment solution and demonstrable experience in delivering equipment within promised lead times without losing quality in production. Companies interested in competing for the requirement must provide supporting information with their Expression of Interest but this must be limited to no more than two sides of A4. Expressions of Interests shall be submitted by email to desfp-comm4a@mod.uk. Please note that ITT dates are provisional and subject to change. The FPDT reserves the right to issue Pre-Qualification Questionnaires (PQQs) to Companies who meet the above criteria in order to facilitate selection of the strongest field of bidders to proceed to Invitation to Tender. Only those Companies that can demonstrate a sufficient level of competence and experience against the criteria stated in the PQQ will be considered for inclusion in the tender excercise. Financial Ability: The Applicant’s financial ability to meet this requirement will be assessed on a risk basis and the Applicant’s financial accounts may be evaluated by the Authority. Applicants who present an unacceptable financial risk to the Authority will not qualify. Transparency, Freedom of Information and Environmental Information Regulations: Applicants should be aware that, should they be awarded any contract, the content of the Contract will be published by the MOD to the general public in line with government policy set out in the Prime Minister’s letter of May 2010 (http://www.number10.gov.uk/news/statements-and-articles/2010/05/letter-to-govenment-departments-on-opening-up-data-51204).

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

FP/00225
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.6.2012 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

3.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012531-DCB-3962413.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Force Protection (FP), DE&S
Yew 3C, #1349, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: mike.aldous507@mod.uk
Telephone: +44 3067937654
Fax: +44 3067932987

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

31.5.2012