Snow Clearing Services Kirklees

Snow Clearing Services Kirklees

The works will consist of the provision of labour, plant, and vehicles to carry out carriageway and footway winter service operations predominantly on the public highway within the administrative area of Kirklees Council.

UK-Huddersfield: snow-clearing services

2012/S 90-148615

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Borough of Kirklees Council – Streetscene & Housing Service
Flint Street, Fartown
Contact point(s): Robert Williams and Beverley Martin
HD1 6LG Huddersfield
UNITED KINGDOM
Telephone: +44 1484225517
E-mail: highways.contracts@kirklees.gov.uk
Fax: +44 1484225577

Internet address(es):

Address of the buyer profile: https://scms.alito.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Kirklees Council
Tender Opening Officer, E Procurement, 1st Floor Kirkgate Buildings
HD1 1BY Huddersfield
UNITED KINGDOM
Internet address: https://scms.alito.co.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Winter service operations within the administrative area of Kirklees Council – KMCHS-104.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKE43

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 2
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP
Frequency and value of the contracts to be awarded: Annually.

II.1.5)Short description of the contract or purchase(s)

Snow-clearing services. Snowploughs and snowblowers. Gritter vehicles. The works will consist of the provision of labour, plant, and vehicles to carry out carriageway and footway winter service operations predominantly on the public highway within the administrative area of Kirklees Council.
These operations include the precautionary application of de-icing agent to the carriageway and footway, additional operations will include snow ploughing, de-icing agent application and snow clearance works during and after periods of snowfall.
II.1.6)Common procurement vocabulary (CPV)

90620000, 43313000, 34144440

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: The Contract is for a guaranteed period of 12 months from 01.10.12 to 30.09.13 with provision to extend for a further 12 month period until 30.09.14 therefore the overall maximum framework period may be 24 months. The estimated annual Contract value for these services is 750 000 GBP.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.9.2014

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Refer to tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Refer to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the business questionnaire and within the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The criteria will be in compliance with those allowed in Directive 2004/18/EC and will be detailed in the tender document. “The Council reserves the right to refuse to (1) consider applications or (2) select entities to tender for any reason specified in regulation 23 (criteria for rejection of economic operators) of the Public Contracts regulations 2006,”.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to tender document.
Minimum level(s) of standards possibly required: Refer To VI.3, Councils Insurance, minimum Employers Indemnity = 5 000 000 GBP or in respect of insurance provided by a public liability insurance policy or a motor insurance policy, the indemnity limit in respect of loss or damage to property shall be not less than 5 000 000 GBP for any one occurrence or series of occurrences arising out of one event and unlimited in any one year.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to tender documents.
Minimum level(s) of standards possibly required:
Refer to VI.3.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KMCHS-104
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.6.2012 – 12:59
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 27.6.2012
Place:

Time and place to be arranged.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Representatives of Corporate Procurement, Audit and any other authorised Officer of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published: At least 6 months prior to the expiry dated.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Contracting Authority considers that this Contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on lowest price. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the lowest price. Tenderers scoring less than 16 overall in the business questionnaire will not be selected for consideration of their Tender submission. Tender documents will be available from the supplier & contract management system (SCMS) web site http://scms.alito.co.uk with reference KMCHS-104. If you need assistance in downloading the relevant information, or uploading your submission, then please contact our e procurement team on +44 1484414724 or via e-mail on mail to: eprocurement@kirklees.gov.uk. GO Reference: GO-201258-PRO-3909033.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calender day standstill period at the point when information on the award of the contract is communicated to tenderers. “If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2009/2992) provided for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.5.2012