Social Housing Planned Maintenance Framework

Futures Housing Group seeks to refresh and renew its established framework of contractors to carry out repairs and renovations to its social housing stock.Futures Housing Group seeks to refresh and renew its established framework of contractors to carry out repairs and renovations to its social housing stock.

United Kingdom-Derby: Construction work for houses

2015/S 244-442870

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Futures Housing Group
PO Box 6458 Asher Lane, Ripley
Contact point(s): Procurement Team
DE5 3RE Derby
UNITED KINGDOM
Telephone: +44 8450948361
E-mail: procurementcm2@futureshg.co.uk
Fax: +44 8450948301

Internet address(es):

General address of the contracting authority: www.procuringourfutures.co.uk

Address of the buyer profile: http://www.mytenders.org/search/Search_AuthProfile.aspx?ID=AA15821

Electronic access to information: www.procuringourfutures.co.uk

Electronic submission of tenders and requests to participate: www.procuringourfutures.co.uk

Further information can be obtained from: Futures Housing Group
PO Box 6458 Asher Lane, Ripley
Contact point(s): website
DE5 3RE Derby
UNITED KINGDOM
Telephone: +44 8450948361
Fax: +44 8450948301
Internet address: www.procuringourfutures.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Futures Housing Group
PO Box 6458 Asher Lane, Ripley
Contact point(s): website
DE5 3RE Derby
UNITED KINGDOM
Telephone: +44 8450948361
Fax: +44 8450948301
Internet address: www.procuringourfutures.co.uk

Tenders or requests to participate must be sent to: Futures Housing Group
PO Box 6458 Asher Lane, Ripley
Contact point(s): website
DE5 3RE Derby
UNITED KINGDOM
Telephone: +44 8450948361
Fax: +44 8450948301
Internet address: www.procuringourfutures.co.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

FH228 Social Housing Planned Maintenance Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: East Midlands.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 24

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Futures Housing Group (FHG) seeks to refresh and renew its established framework of contractors to carry out repairs and renovations to its social housing stock. For clarity the partners in this tender are Futures Homescape Limited (FHL), Daventry and District Housing limited (DDH) and any other FHG group company. FHG spends circa 8 000 000 GBP annually on this type of work. This includes void properties, heating programmes, roofing programmes, major refurbishment and so on.
The annual value of Lots can vary from as low as 30 000 GBP per annum to over 1 000 000 GBP per annum. Currently our framework includes large companies, SMEs and sole traders. None are discouraged.
The contract award following an EU compliant tender process will be for four years subject to terms and conditions. The contract will operate as a Framework in accordance with the Public Contracts Regulations 2015 (PCR2015) Section 4 regulation 33.

II.1.6)Common procurement vocabulary (CPV)

45211100, 45262520, 45331100, 45232452, 45310000, 45315000, 45342000, 45432130, 45333000, 45441000, 45332000, 45332400, 45421151,45260000, 45211310, 14213100, 45262300, 98395000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The annual value of Lots can vary from as low as 30 000 GBP per annum to over 1 000 000 GBP per annum. Currently our framework includes large companies, SMEs and sole traders. None are discouraged. Annual spend circa 6 000 000 GBP to 8 000 000 GBP.
Estimated value excluding VAT:
Range: between 25 000 000 and 35 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.6.2016. Completion 30.5.2020

Information about lots

Lot No: 001 Lot title: Aids and adaptations

1)Short description

Upgrading bathroom to wet room for DA.

2)Common procurement vocabulary (CPV)

45211310

3)Quantity or scope

As described in the tender document.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 002 Lot title: Bathroom installation and refurbishment works

1)Short description

Bathroom refurbishment.

2)Common procurement vocabulary (CPV)

45211310

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 200 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Figures refer to annual spend.

Lot No: 003 Lot title: Glazing repairs

1)Short description

Responsive glazing repairs in the FHL areas Amber Valley and surrounds only.

2)Common procurement vocabulary (CPV)

45441000

3)Quantity or scope

As required on a responsive basis.
Estimated value excluding VAT:
Range: between 50 000 and 60 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 004 Lot title: Damp Proof Course and associated works

1)Short description

DPC works to domestic dwellings.

2)Common procurement vocabulary (CPV)

45211100

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 005 Lot title: Drainage works

1)Short description

Drainage — 24 hour drain clearance service. Excavation and pipeline repairs both drain and potable water. Environmental clean and needle sweeps. Pest and vermin control.

2)Common procurement vocabulary (CPV)

45232452

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 80 000 and 100 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 006 Lot title: Drives and Pathways

1)Short description

Drives, paths, car parks, ramps and handrails — Concrete and Macadam drives/paths. Timber and concrete ramps including handrailing.

2)Common procurement vocabulary (CPV)

14213100, 45262300

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 007 Lot title: Electrical works

1)Short description

Electrical works — Responsive for Daventry area only. Planned both areas including rewires full and partial, consumer units, ventilation fans, earth bonding and testing including PAT testing.

2)Common procurement vocabulary (CPV)

45315000, 50711000

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 600 000 and 800 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 008 Lot title: Fencing repair and installation

1)Short description

Fencing- repairs and renewals of all fencing types.

2)Common procurement vocabulary (CPV)

45342000

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 009 Lot title: 24 Hour Locksmith Service

1)Short description

24 Hour locksmith service FHL only.

2)Common procurement vocabulary (CPV)

98395000

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 30 000 and 40 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 010 Lot title: Flooring all types in domestic dwellings

1)Short description

Replacement flooring of all types, carpet and vinyl.

2)Common procurement vocabulary (CPV)

45432100

3)Quantity or scope

AS described in the tender documents.
Estimated value excluding VAT:
Range: between 120 000 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 011 Lot title: Installation of windows and doors (no supply)

1)Short description

Fenestration installation works — (no supply) of upvc windows and doors, composite doors and porches. Chiefly in DDH area.

2)Common procurement vocabulary (CPV)

45421110

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 120 000 and 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 012 Lot title: Kitchen installation

1)Short description

Kitchen installations — to include all plumbing, electrical, plastering, tiling and joinery works associated with the installation.

2)Common procurement vocabulary (CPV)

45421151

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 750 000 and 1 200 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 013 Lot title: Roofing works

1)Short description

Roofing works — repairs and renewals.

2)Common procurement vocabulary (CPV)

45260000

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 350 000 and 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 014 Lot title: Heating installations

1)Short description

Heating — installation of all types of heating, mainly gas but including ASHP (including maintenance in FHL)and occasional oil.

2)Common procurement vocabulary (CPV)

45331100

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 1 700 000 and 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Lot No: 015 Lot title: Bricklaying and general building work

1)Short description

Bricklaying and general building including plastering and render repair.

2)Common procurement vocabulary (CPV)

45262520

3)Quantity or scope

As described in the tender documents.
Estimated value excluding VAT:
Range: between 300 000 and 400 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Annual spend.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

None.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As described in the tender documents. Some ‘free issue’ materials will be included. Use of card transactions will be encouraged, otherwise 30 day payment by BACS transfer.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Legal entity at contract award will be required.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All candidates must pass the pre-qualification stage as described further in the tender documents and the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As described in the pre-qualification questionnaire and any published tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As described in the pre-qualification questionnaire and the tender documents as published.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 24

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Cost. Weighting 60

2. Technical/quality/delivery. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

FH228

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

8.2.2016

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Access to this tender is via www.procuringourfutures.co.uk only

It is envisaged that the majority of works let under this Framework will be of an elemental planned nature. However, some responsive works will be required. Elements may be batched into larger single work streams. In this case, contractors with a greater capacity and infrastructure may be needed. Work will also be awarded in single or small batches. By awarding the contract in Lots, It is the intention of this tender to ensure the works are delivered in keeping with the local agenda by attracting Small to Medium Sized Enterprises (SMEs), providing employment and training opportunities within the various communities but above all, providing the best value for money to the Tenants of FHL and DDH. However, the postal address and size of candidate contractors is less important than the local delivery; all bidders must demonstrate how they will deliver the services with our local agenda in mind.
FHG will be hosting a bidders day on 6.1.2016 for a Q&A session. please contact the procurement team for further details.
(MT Ref: 167631).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.12.2015