Social Housing Reform Programme
DSD Social Housing Reform Programme – Asset Consultancy Services and Associated Technical Services.
United Kingdom-Belfast: Surveying services
Section I: Contracting authority
Department for Social Development
Lighthouse Building, Gasworks Business Park, 1 Cromac Place
For the attention of: Morris McCracken
BT7 2JB Belfast
Telephone: +44 2890816475
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
NIHE is Northern Ireland’s comprehensive public housing authority. It has a wide range of landlord and non-landlord functions and it is a non-departmental public body which is monitored by the Department. This contract relates to the landlord component of the NIHE’s business. In total, the organisation has some 90 000 properties under its ownership and management, the vast majority being traditional two storey terraced and semi-detached dwellings. The organisation currently spends around GBP 135 m annually (based on 2012/2013) on repairs, maintenance, adaptation and improvement activity related to the stock and its land holdings.
71355000, 71315100, 71315300
— a sample stock condition survey of all assets linked to the Northern Ireland Housing Executive Landlord function;
— associated asset management, property and housing consultancy services;
— including a costed assessment of future repairs, maintenance and improvement requirements;
— including a costed assessment of future repairs, maintenance and improvement backlogs;
— including a variety of valuations;
— and a valuation(s) possibly in relation to the transfer of the Housing Stock to a new Landlord(s) the nature and number of which have yet to be determined through assessment by business case and the political decision-making process;
— supporting due diligence activities.
Part 1 of the contract comprising stock condition surveys, stock valuations, quality assurance activities, asset performance modelling, landlord business planning and asset strategy formation in relation to business-as-usual activities, potential stock transfer(s) and/or raising finance is expected to commence on or around 18.7.2014 and to be completed on or around 31.3.2015. If required by DSD in its sole discretion, Part 2 of the contract comprising quality assurance activities, service continuity planning, implementation planning, transaction due diligence, contract formation, refreshing valuations and top-up surveys in relation to business-as-usual activities, potential stock transfer(s) and/or raising finance would be expected to commence on or around April 2015 and to complete on or around April 2017. In addition, where required by DSD in its sole discretion, the successful tenderer may be required to update the information as necessary to support any transfers as set out at section II.1.5) above
Estimated value excluding VAT:
Range: between 4 000 000 and 6 400 000 GBP
Description of these options: The contract includes an option to provide additional Asset Consultancy Services and Associated Technical Services depending on the outcome of the initial project (Part 1) and other conditions as further specified in the Pre-Qualification Questionnaire or in the Project Information Memorandum. It is envisaged that this option (Part 2), if exercised would be expected to commence on or around April 2015.
Section III: Legal, economic, financial and technical information
The Contracting Authority may at its sole discretion consider appointing a lead contracting entity whose performance is fully guaranteed by other members of the consortium. Applicants will be required to provide full details of any proposed consortium arrangements when expressing an interest in this contract.
Description of particular conditions: If an Economic Operator (EO) fails to reach satisfactory levels of performance the EO may be issued with a Certificate of Unsatisfactory Performance. The issue of a Certificate of Unsatisfactory Performance will result in the EO being excluded from all procurement competitions being undertaken by Contracting Authorities on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.
A list of these bodies can be viewed at: http://www.dfpni.gov.uk/index/procurement-2/cpd/cpd-policy-and-legislation/ni-pppolicy/cpd-list-of-bodies-public-procurement-policy-applies.htm
Minimum level(s) of standards possibly required: The Candidate, in their expression of interest, must provide the following: a) evidence that it has the ability to take out and maintain the following minimum insurances:- Professional Indemnity Insurance of 10 000 000 GBP (for each and every claim); Statutory Employer’s Liability Insurance; and, Public Liability Insurance of 10 000 000 GBP.
As specified in the pre-qualification documentation.
Minimum level(s) of standards possibly required:
As specified in the pre-qualification documentation.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: As set out in the Pre-Qualification Questionnaire in accordance with the Public Contracts Regulations 2006 (as amended).
Section VI: Complementary information
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
Please note with regard to Section I.2, under the question relating to whether the Contracting Authority is purchasing on behalf of other bodies. The Northern Ireland Housing Executive has rights in respect of the relevant properties and requires the benefit of a collateral warranty. However the contract will be with the Department for Social Development.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.5)Date of dispatch of this notice:14.3.2014