Social Investment Consultancy Dynamic Purchasing System

Social Investment Consultancy Dynamic Purchasing System

Essex County Council (ECC) is seeking to establish a Dynamic Purchasing System (DPS) for consultancy services to assist in the development of projects funded through social investment.

UK-Chelmsford: Business and management consultancy and related services

2013/S 103-176554

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4, County Hall, Market Road
For the attention of: Michelle Rush
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 8457430430
E-mail: email2workspace-prod+ecc+ws256626389+ur79@ansmtp.ariba.com
Fax: +44 1245430601

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Address of the buyer profile: http://ecc.supplier.ariba.com

Electronic access to information: http://ecc.supplier.ariba.com

Electronic submission of tenders and requests to participate: http://ecc.supplier.ariba.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Whole Essex Community Budget (WECB) Social Investment Consultancy Dynamic Purchasing System (DPS).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Essex.
NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the setting up of a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Essex County Council (ECC) is seeking to establish a Dynamic Purchasing System (DPS) for consultancy services to assist in the development of projects funded through social investment.
The duration of the DPS will be 2yrs + 1yr + 1yr (a total of up to 4 years), and the total value of purchases for the entire duration of the DPS is estimated to be between £3 – £5 million.
The DPS will be used by Essex County Council (including partly owned joint ventures, subsidiaries and Local Authority Trading Vehicles and Companies and any of its statutory successors and further legal entities/organisations created as a result of re-organisation or organisational changes occurring during the life of this DPS).
Further details regarding this DPS can be found at http://www.essex.gov.uk/Business-Partners/Supplying-Council under the ‘Summary of Current Opportunities’ link.

II.1.6)Common procurement vocabulary (CPV)

79400000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Essex County Council (ECC) is seeking to establish a Dynamic Purchasing System (DPS) for Social Investment Finance Intermediaries (Intermediary) under which will be provided consultancy services to assist in the development of projects funded through social investment.
The DPS will be split into three Lots:
Lot 1. Scoping phase to identify services and interventions for which social investment may be an appropriate funding vehicle;
Lot 2. Feasibility phase to assess the strategic, financial, operational viability of projects identified during the scoping stage;
Lot 3. Design phase to work up the mechanics of the social investment backed delivery vehicle and the detail of any payment by results model;
The lifecycle of a project comprises five phases, with Lots 1 – 3 above representing the first three phases.
The following remaining two phases are listed below and are considered to be outside the scope of this DPS procurement exercise.
— Contract development and award phase to establish the terms and conditions of the contract and identify service providers and investment product providers; and
— Mobilisation phase to bring the project to fruition.
Indicative tenders can be submitted via the supplier portal for evaluation at any time throughout the duration of the DPS, however, subject to a competitive tendering exercise taking place under the DPS, the Authority intends to set the following deadlines for new indicative tenders to be evaluated:
— 19.7.2013 for initial indicative tenders,
— 1.11.2013 (for indicative tenders submitted between 19 July (after 12 Noon) to 31 October.
Then annually as follows:
— 1 February (for indicative tenders submitted between 1 November to 31 January),
— 1 May (for indicative tenders submitted between 1 February to 30 April),
— 1 August (for indicative tenders submitted between 1 May to 31 July),
— 1 November (for indicative tenders submitted between 1 August to 31 October).
Upon reaching each deadline, the Authority will evaluate every new indicative tender received during the timescales specified.
Should the Authority wish to run a competitive tendering exercise under a particular lot, a simplified OJEU notice will be published, which will outline the timescales for evaluating any new indicative tenders outside of the dates specified above, should it be necessary.
Any bidder who submits an indicative tender that meets the minimum standards specified by the Authority will be invited to tender for individual requirements within the relevant Lot, as and when they arise.
Bidders may submit indicative tenders for one or more lots.
Supplies can be rejected at the DPS stage on the following areas:
— Economic & Financial Standing;
— Professional Standing – Part A;
— Professional Standing – Part B;
— Legislative Requirements;
— Environmental;
— E-Procurement Requirements;
— Technical Response; and
— Commercial Response.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Scoping Phase

1)Short description

Scoping phase to identify services and interventions for which social investment may be an appropriate funding vehicle.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Feasibility Phase

1)Short description

Feasibility phase to assess the strategic, financial, operational visibilty of projects identified during the scoping stage.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Design Phase

1)Short description

Design phase to work up the mechanics of the social investment backed delivery vehicle and the detail of any payment by results model.
2)Common procurement vocabulary (CPV)

79400000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Contracting Authority reseves the right to require deposits, guarantees, bonds or other forms of appropriate security.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulation 2006 and as set out in the invitation to tender which is available from the address in point I.1).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45-50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulation 2006 and as set out in the invitation to tender questionnaire which is available from the address in point I.1).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

19.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Indicative tenders for application to the Dynamic Purchasing System must be by way of completion and return of the invitation to tender (ITT) by the date and time specified in Section IV.3.4) via the supplier portal. The invitation to tender (ITT) is available via the address specified in Section I.1) (Supplier Portal).
1) Where you have already registered your organisation on Ariba please send an e-mail to the following address
(email2workspace-prod+ECC+WS256626389+ur79@ansmtp.ariba.com) asking to be invited to this event.

Please provide your Ariba Network ID (ANID), organisation name and contact details with your message.
Where your organisation is not registered on Ariba:-
2) Fill in the New Seller Registration form at http://ecc.supplier.ariba.com/ad/register/SS)Actions?type=full

3) Once submitted, you will receive an email with a time-limited link to click to verify your registration details.
4) You will then need to complete the Required Profile Fields from Essex County Council (ECC) and submit that response, which comes to ECC for the supplier to be approved.
5) Once approved you will receive an email with a link to go into the site and update and user password. Please ensure that you do update your password (please keep this secure).
6) When you have completed all these steps, please send an email as noted in 1) above for a registered organisation. Your organisation will then be invited into the project.
7) Once invited you can log back into the portal and access the information and attachments relating to the opportunity. You will also be able to use the Message Board.
8) Further instructions, guides and assistance on how to take part in an event can be found on the Ariba site under the help option on the top menu bar.
The Supplier Portal will be used throughout the procurement process, and all communications with Essex County Council relating to this procurement exercise must be via the supplier portal.
The Supplier Portal has instructions on how to use the system and access the information as well as a helpdesk to assist Bidders.
Essex County Council reserves the right to amend timescales, and change the evaluation criteria if there are genuine omissions or mistakes.
Essex County Council reserves the right to cancel the procurement exercise and/or not to award all or part of the Contract. Essex County Council will not be responsible for any costs incurred by suppliers in relation to this procurement exercise.
Suppliers are advised that Essex County Council is subject to the Freedom of Information Act 2000 (FOIA) and the Environmental Information Regulations 2004 (EIR). If a supplier considers that any of the information supplied as part of this procurement exercise should not be disclosed because of its commercial sensitivity, confidentiality or otherwise, it must, when providing this information, clearly identify the specific information it does not wish to be disclosed and clearly specify the reasons for its sensitivity. Essex County Council shall take such statements into consideration in the event that it receives a request pursuant to FOIA or EIR which relates to the information provided by a Supplier. However, if the information is requested Essex County Council may be obliged under FOIA and/or EIR to disclose such information, irrespective of the supplier’s wishes. Please note that it is not sufficient to include a statement of confidentiality encompassing all the information provided in the
response.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.5.2013