Soft Facilities Management Contract

Soft Facilities Management Contract

Soft Facilities Management Cyprus Multi Activity Contract (CMAC).

UK-Glasgow: Facilities management services

2013/S 116-198170

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Defence Infrastructure Organisation, DIO
Room 1224, 65 Brown Street
For the attention of: Paula Gourlay
G2 8EX Glasgow
Telephone: +44 1412245200
Fax: +44 1412248381

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Soft Facilities Management Cyprus Multi Activity Contract (CMAC).
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 17: Hotel and restaurant services
NUTS code CY

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Facilities management services. Hotel, restaurant and retail trade services. A Multi-Activity Contract including: Catering Services to (include In-Flight Catering), Hotel and Retail Trade Services. Accommodation Cleaning; Domestic Assistance; Waste Management; Window Cleaning; Road Sweeping; Snow Clearance (Troodos Station); General Labouring, Logistic Support Unit Management; Laundry; Dry Cleaning; Tailoring. Provisioning of ISO containers; Supply of Bottled Water; Supply of Liquid Petroleum Gas; Lifeguard Cover.
II.1.6)Common procurement vocabulary (CPV)

79993100, 55000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 40 000 000 and 99 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: 2 x 1 year Options.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.9.2014. Completion 31.8.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Part 1
– Organisation and Contact Details
– Grounds for Mandatory Rejection
– Grounds for Discretionary Rejection
– Economic and Financial Standing
Part 2
– Technical and Professional Ability
– Project Questions
– Defence and Security Questions
The above criteria will be set out within the PQQ which respondents will be asked to complete subsequently in order to potentially down select to the maximum number of companies required to be invited to tender with the Authority.
The questions within the PQQ will be evaluated as either Pass/Fail or scored ranging on 0 to 10 using the following scoring model.
The PQQ will be evaluated in two stages:
– Stage1 (PASS / FAIL Evaluation)
A number of PASS / FAIL questions each of which must be passed by the Potential Provider in order to progress to the second stage evaluation
– Stage 2 (Scored Evaluation)
An assessment through a scoring methodology, by Subject Matter Experts (SMEs), of the responses and supporting evidence provided by a Potential Provider to each question with a range of criteria. The Authority may require Potential Providers to demonstrate a minimum capability in certain areas. Stage 2 will only be evaluated if the Potential Provider is successful in the Stage 1 evaluation i.e. passess are recorded in all of the questions in Stage 1.
The Authority will score the Potential Provider’s response to each question based on its assessment of the evidence provided by the Potential Provider, as follows:
0 – Unacceptable:
The Potential Provider does not meet the required standard, with no viable mitigation i.e. this is not acceptable
2 – Borderline Unacceptable:
The Potential Provider does not meet the required standard, but mitigation is potentially possible i.e. with further work and development the supplier could meet threshold requirements
6 – Acceptable:
The Potential Provider meets the required standard
8 – Good:
The Potential Provider exceeds the required standard
10 – Very Good:
The Potential Provider significantly exceeds the required standard
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

For the avoidance of any doubt, Expressions of Interest should be submitted to the address listed above by 22.7.2013. Following receipt of the EoI’s, PQQ’s will be submitted in order to down select bidders (Criteria highlighted above). GO Reference: GO-2013613-DCB-4875433.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Defence Infrastructure Organisation, DIO
Rooms 1224, Kentigern House, 65 Brown Street
G2 8EX Glasgow
Telephone: +141 2245200
Fax: +141 2248381

Body responsible for mediation procedures

Defence Infrastructure Organisation, DIO
Room 1224, 65 Brown Street
G2 8EX Glasgow
Telephone: +141 2245200
Fax: +141 2248381

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Defence Infrastructure Organisation, DIO

VI.5)Date of dispatch of this notice: