Soft Facilities Management London

Soft Facilities Management London – Catering

The following facilities will be operated by the appointed caterer: Restaurant; Café; Breakout spaces and tea points.

United Kingdom-London: Restaurant and food-serving services

2014/S 214-379206

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Francis Crick Institute
Gibbs Building, 215 Euston Road
NW1 2BE London
UNITED KINGDOM
E-mail: tenders@crick.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Research

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Soft Facilities Management – Catering.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services

NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

55300000, 55400000, 55500000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Crick will be home to in excess of 1 500 staff, ranging from service and support teams, such as finance, HR and facilities, to world-leading scientific research teams. This will present the potential caterer with a range of age groups, remuneration packages and also multi-national origins which the offer will need to appeal to. In addition to this internal challenge the vibrant Kings Cross development will be presenting the latest in market trends which will also need to be reflected in the offer. The Crick facility has been designed and built with scientific collaboration as a guiding principle, maximising the out-of-lab interaction between scientists will be a focus of the catering offer.
The following facilities will be operated by the appointed caterer:
Restaurant.
The ground floor will be home to the restaurant where there is capacity to seat circa. 500 people. The servery has a multi counter set-up and will offer a full hot breakfast, fruit, cereals, toast, porridge, croissants etc. in the morning. This will be followed by the lunchtime offer which will consist of (as a minimum): three main meals (one vegetarian), two soups, a salad bar, a chef’s theatre, a deli bar and a selection of deserts.
Café.
Situated on the ground floor in the atrium the café will be open all day and will provide a light breakfast offer which will be followed by sandwiches, savoury snacks, confectionary etc. The café will also be the main outlet for a franchised coffee offer such as Costa or Starbucks. On Friday evenings the café will act as a staff bar between the hours of 17:00 and 21:00.
Breakout spaces and tea points.
On floors one to five there is to be a large breakout area and tea point. These areas, in-line with the Crick’s strategic goals, are designed to promote scientific collaboration between research teams. Each of these areas will be fitted with two No. zip-tap type water heaters/coolers and the services to install a hot drink vending machine along with a combination vending machine for cold drinks and confectionary.
Hospitality.
The Crick has approximately 20 No. meeting rooms consolidated on the ground and directly above on the first. These rooms will require a hospitality menu consisting of: hot and cold drinks, working breakfasts, sandwich lunches, tapas style lunches, deli boards and evening canapés.
Events and exhibitions.
A 450 seat auditorium is located on the ground floor. This will be used from time to time rather than on a daily basis. Behind the auditorium is a breakout and exhibition space. These areas will require a menu not dissimilar to that of the meeting rooms with the addition of event specific menus being developed. Events may take place in the evening and at weekends.
Public and exhibitions coffee shop.
Located in the exhibition area, which is accessible to the public, a small coffee shop will offer franchised coffee and confectionary. A two-tier charging system will be employed to normalise staff prices with those within security controlled areas and the prices charged to the general public.
The estimated contract range is annual, excluding VAT and any potential subsidy.

For more information and for the tender documents please contact tenders@crick.ac.uk

Estimated value excluding VAT:
Range: between 500 000 and 800 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

If applicable, as detailed in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

If applicable, as detailed in the tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If applicable, as detailed in the tender documentation.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: If applicable, as detailed in the tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: If applicable, as detailed in the tender documentation.
Minimum level(s) of standards possibly required: If applicable, as detailed in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
If applicable, as detailed in the tender documentation.
Minimum level(s) of standards possibly required:
If applicable, as detailed in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CRICKITT0070

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

5.12.2014 – 9:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 5.12.2014 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Members of the procurement team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.11.2014