Soft Facilities Management Services Birmingham
HealthTrust Europe LLP is seeking to establish a framework agreement for the supply of Soft Facilities Management Services.
United Kingdom-Birmingham: Facilities management services
2016/S 040-065662
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
HealthTrust Europe LLP (HTE) acting as agent for the University Hospitals of Coventry and Warwickshire NHS Trust (‘UHCW’)
19 George Road, Edgbaston
For the attention of: Bradley Baker
B15 1NU Birmingham
UNITED KINGDOM
Telephone: +44 1216871350
E-mail: bradley.baker@htepg.com
Fax: +44 1216871345
Internet address(es):
General address of the contracting authority: https://healthtrusteurope.bravosolution.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.3)Main activity
Other: please refer to Section II.1.5)
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: yes
The class of contracting authorities specified in Section II.1.5
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Framework agreement with several operators
Duration of the framework agreement
Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 10 000 000 and 20 000 000 GBP
II.1.5)Short description of the contract or purchase(s)
HTE is a central purchasing body who is able to carry out this tender exercise by virtue of its appointment as an agent of UHCW. Notwithstanding HTE’s relationship with UHCW, it is HTE that will conduct this tender exercise and will execute the resultant framework agreement with successful bidders. This tender exercise is for the benefit of all the public and voluntary bodies listed further below in this Section II.1.5. +++ For the avoidance of doubt, UHCW is NOT carrying out this tender — your contact point is HTE using the details given in Section I.1 +++
The public and voluntary sector bodies to whom the use of this framework agreement will be open include all contracting authorities in the United Kingdom as defined in Regulation 2 of the Public Contracts Regulations 2015 as well as all contracting authorities and entities in the European Union as defined in the Annexes to Commission Decision 2008/963/EC as may be updated from time to time. In particular, it is envisaged that this framework agreement will be used by the following entities in the United Kingdom as described below (particularly where such entities are of a health and/or social care nature): (1) All National Health Service (NHS) bodies in England, including but not limited to (i) acute trusts (a list of which can be found at http://www.nhs.uk/servicedirectories/pages/acutetrustlisting.aspx); (ii) health and care trusts (a list of which can be found at
http://www.nhs.uk/ServiceDirectories/Pages/CareTrustListing.aspx); (iii) mental health trusts (a list of which can be found at:
http://www.nhs.uk/ServiceDirectories/Pages/MentalHealthTrustListing.aspx); (iv) clinical commissioning groups (a list of which can be found at:
http://www.nhs.uk/ServiceDirectories/Pages/CCGListing.aspx); (v) ambulance trusts (a list of which can be found at:
http://www.nhs.uk/ServiceDirectories/Pages/AmbulanceTrustListing.aspx); (vi) area teams (a list of which can be found at:
http://www.nhs.uk/ServiceDirectories/Pages/AreaTeamListing.aspx); (vii) special health authorities:
(http://www.nhs.uk/ServiceDirectories/Pages/SpecialHealthAuthorityListing.aspx); (viii) NHS England (formerly the NHS Commissioning Board); and (ix) clinical senates and strategic clinical networks. (2) All NHS bodies in Wales, including but not limited to all (i) health boards; (ii) NHS trusts; (iii) the national delivery group; (iv) community health councils; and (v) NHS Wales shared services partnership (a list of which can be found athttp://www.wales.nhs.uk/nhswalesaboutus/structure). (3) All NHS bodies in Scotland, including but not limited to (i) NHS trusts; (ii) Special NHS Boards; and (iii) national and support organisations (a list of which can be found at http://www.scot.nhs.uk/organisations/nat_orgs.aspx). (4) All NHS bodies in Northern Ireland (known as Health and Social Care), including but not limited to (i) health and social care trusts (a list of which can be found at:
http://www.hscni.net/index.php?link=trusts); (ii) health agencies (a list of which can be found at http://www.hscni.net/index.php?link=agencies); (iii) hospitals (a list of which can be found at http://www.hscni.net/index.php?link=hospitals) and (iv) the Health and Social Care Board. (5) All social enterprises undertaking some or all of what were previously the service provider functions of contracting authorities in relation to health and/or social care services (including charitable incorporated organisations, cooperatives, industrial and provident societies and community interest companies as listed on the Companies House WebCheck service). (6) Ministerial departments and non-ministerial departments of central government,
non-departmental agencies and other public bodies, and public corporations (a list of which can be found athttps://www.gov.uk/government/organisations). (7) Devolved governmental and parliamentary organisations within the United Kingdom, including but not limited the Scottish Government, Scottish Parliament, and Scottish public bodies (a list of which can be found athttp://www.scotland.gov.uk/Topics/Government/public-bodies/about/Bodies), as well as the Welsh Government, Welsh Assembly and Welsh unitary authorities (a list of which can be found at http://wales.gov.uk/topics/localgovernment/localauthorities/?lang=en). (8) All local authorities (a list of which can be found at
http://local.direct.gov.uk/LDGRedirect/Start.do?mode=1). (9) All emergency services including police (http://www.police.uk/forces.htm), fire and rescue services (a list of which can be found at http://www.fireservice.co.uk/information/ukfrs), the maritime and coastguard agency and other rescue authorities. (10) All educational establishments (a list of which can be found at http://www.education.gov.uk/edubase). (11) Registered providers of social housing on a not for profit basis (a list of which can be found at http://www.homesandcommunities.co.uk/ourwork/registered-provider-information). (12) Registered charities (a list of which can be found at http://www.charitycommission.gov.uk/find-charities). (13) Her Majesty’s Prison Service (as detailed at www.justice.gov.uk/about/hmps) (14) The Ministry of Defence (as detailed athttps://www.gov.uk/government/organisations/ministry-of-defence) The above list includes each organisation’s successors and assigns, any equivalent organisations and any associated organisations created as a result of any organisational changes. In addition, the use of this framework agreement will be open to any bodies or organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature or which have a similar procurement need in respect of any goods or services to any of the above listed organisations. Furthermore, and if provided for in the contract documents, HTE may extend the scope and benefit of the framework agreement to any private sector (i.e. all non-public sector) organisations operating in the United Kingdom and/or any country in the European Union which are of a health and/or social care nature who may also use this framework agreement. Whilst HTE is not required by procurement legislation to do so, it has extended the principles of the public tendering so as to assure its private sector customers of best value and open and transparent processes. In the United Kingdom these entities are registered with the Care Quality Commission (a list of providers can be found at
http://www.cqc.org.uk/sites/default/files/cqc_locations_export.csv). Union, such entities are regulated by equivalent regulatory bodies, each of which maintains an equivalent list. In purchasing goods and/or services or awarding contracts under the framework agreement, HTE is: (a) acting in its capacity as agent for UHCW in relation to the public and voluntary sector bodies listed above only; and (b) acting in its capacity as principal in relation to the private sector bodies (and not as agent of UHCW). +++ Please note additional information is given about this tender exercise at Section VI.3) +++.
II.1.6)Common procurement vocabulary (CPV)
79993100, 79710000, 77310000, 03452000, 90910000, 77314000, 55500000, 98311100, 55520000, 39311000, 55523000, 39310000, 90911300,45112700, 90922000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Information about lots
Lot No: 1 Lot title: Aggregated Services
1)Short description
2)Common procurement vocabulary (CPV)
79993100
3)Quantity or scope
5)Additional information about lots
Lot No: 2 Lot title: Catering Services
1)Short description
2)Common procurement vocabulary (CPV)
55520000, 55500000, 31141000, 39311000, 39310000, 55523000
3)Quantity or scope
5)Additional information about lots
Lot No: 3 Lot title: Cleaning Services
1)Short description
2)Common procurement vocabulary (CPV)
90910000, 90911300
3)Quantity or scope
5)Additional information about lots
Lot No: 4 Lot title: Pest Control
1)Short description
2)Common procurement vocabulary (CPV)
90922000
3)Quantity or scope
5)Additional information about lots
Lot No: 5 Lot title: Linen and Laundry Services
1)Short description
2)Common procurement vocabulary (CPV)
98311100
3)Quantity or scope
5)Additional information about lots
Lot No: 6 Lot title: Security Services
1)Short description
2)Common procurement vocabulary (CPV)
79710000
3)Quantity or scope
5)Additional information about lots
Lot No: 7 Lot title: Grounds Maintenance
1)Short description
2)Common procurement vocabulary (CPV)
77314000, 77310000, 45112700, 03452000
3)Quantity or scope
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who: (a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations; (c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority; (g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information; (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering. Information and formalities necessary for evaluating if requirements are met (If applicable): 1) ENTERING GENERAL PQQ Supplier Information Heathtrust Europe Utilizes The NHS Supplier Information Database (sid4health) to manage and assess general pre-qualification information In the form of a profile. Candidates Are Requested to provide their profile in sid4health as follows: i) Candidates should register on sid4health at http://www.sid4health.nhs.uk/home.action and submit their sid4health company profile for publication to the system. Candidates already registered on sid4health must ensure that information is up to date. ii) Candidates should ensure all the relevant sections of their sid4health profile are completed to demonstrate their ability to meet the short-listing criteria applicable to this contract. iii) Where access to sid4health is unavailable, please contact the sid4health Helpdesk at: help@sid4health.nhs.uk
III.2.2)Economic and financial ability
III.2.3)Technical capacity
As per requirements to complete sid4health profile — see III.2.1 for more information on how to complete sid4health profile.
Section IV: Procedure
IV.1.1)Type of procedure
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.3)Additional information
The contract as defined in this notice will be entered into by UHCW (and the Supplier(s)) acting as a central purchasing body on behalf of the NHS and other contracting authorities as identified in Section II.1.5. HTE has been appointed by UHCW as its agent to carry out certain procurement and logistics functions in relation to this contract. Any contracting authority wishing to access the contract may only do so with permission from HTE. The contract conditions will be set out in the ITT. It is the intention to include certain contractual provisions regarding an Activity Based Income Charge, payable by the supplier(s) to HTE management charge, which may be applied to purchases made under the contract awarded. Further details will be made available via the contract documentation and information released during the course of the tender process. If and when this requirement is offered to tender, this may be done in whole or in part via electronic means using the Internet and may be through the medium of an electronic reverse auction. Submission of expressions of interest and procurement specific information: This exercise will be conducted on the HTE portal. Candidates wishing to be considered must register their expression of interest as follows: Register on the HTE portal athttps://healthtrusteurope.bravosolution.co.uk Login to the portal with the username/password. Click the PQQs/ITTs Open to All Suppliers link. These are the PQQs/ITTs open to any registered supplier. Click on the relevant PQQ/ ITT to access the content. Click the Express Interest button at the top of the page. This will move the PQQ/ITT into your My PQQs/My ITTS page. You can access any attachments by clicking Buyer Attachments (if required in III.2.1.1.ii) in the PQQ/ITT Details box. Follow the onscreen instructions to complete the PQQ/ITT. Submit your reply using the Submit Response button at the top of the page. If you require any further advice, contact the e-Tendering Help Desk.
VI.4.2)Lodging of appeals
VI.5)Date of dispatch of this notice: