Soft Facilities Management Services Edinburgh
Catering, Cleaning, Window Cleaning, Pest Control, Waste Management, Lecture Theatre/Conference Room/Private Event Management Services.
United Kingdom-Edinburgh: Restaurant and food-serving services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Royal Botanic Garden Edinburgh
20a Inverleith Row
For the attention of: Graham Halliday
EH3 5LR Edinburgh
Telephone: +44 1312482866
Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11182
Electronic access to information: www.publiccontractsscotland.gov.uk
Electronic submission of tenders and requests to participate: www.publiccontractsscotland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Scotland.
NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
This Pre-Qualification Questionnaire is for the provision of Catering, Cleaning, Window Cleaning, Pest Control, Waste Management, Lecture Theatre/Conference Room/Private Event Management Services and Ad-hoc Office Staff Services to The Royal Botanic Garden Edinburgh (RBGE).
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site athttp://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=396242
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available athttp://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
II.1.6)Common procurement vocabulary (CPV)
55300000, 90919200, 90911300, 90922000, 90500000, 79620000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Provision of concession catering services at the Edinburgh Garden within the John Hope Gateway, Terrace Café, East Gate Lodge and staff restaurant.
Promotion and management of facilities for private/ corporate events within the John Hope Gateway, Caledonian Hall, Lecture Theatre and Conference room which are available for hire on the Edinburgh site. Tenderers should note that whilst catering services and private / corporate event management services within this contract are currently only required at the Edinburgh site, other venues within the RBGE portfolio may be added a later stage.
Cleaning services including office cleaning sanitary and washroom services at the Edinburgh and Dawyck Botanic Gardens. Cleaning is only currently required for Edinburgh and Dawyck however, additional sites may be added throughout the life of the contract.
Window cleaning services including call off and scheduled cleaning at the Edinburgh and Dawyck Botanic Gardens. Window Cleaning is only currently required for Edinburgh and Dawyck however, additional sites may be added throughout the life of the contract.
Pest control services for all Four Gardens.
Waste management including management of landfill, confidential, food waste, recyclable, white goods and some clinical/laboratory/chemical waste from the Edinburgh Garden only.
Office services, provision of staff on a call off basis for mail room, reception, portering, messengerial, and security for the Edinburgh Garden only.
II.2.2)Information about options
Description of these options: Option to extend the contract beyond the 5 year term for a further 2 years at the sole discretion of the Trustees of the Royal Botanic Garden Edinburgh.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
Description of particular conditions: Details of any conditions will be set out in the contract documents. These may include conditions relating to environmental and social requirements.
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Objective criteria for choosing the limited number of candidates: A Pre-Qualification Questionnaire (PQQ) will be used to assess the capability and capacity of those operators who register an interest in participating in the Restricted Process. The six operators, who amass the highest scores following assessment of their PQQ, will be issued with an invitation to tender.
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.5)Date of dispatch of this notice: