Soft facilities management services NHS
The range of Soft FM services included in this procurement are integral to the high quality, safe and effective running of the Trust, and support the delivery of the best clinical services to patients.
UK-Dartford: facilities management services
Section I: Contracting authority
Oxleas NHS Foundation Trust
Procurement, Pinewood House, Pinewood Place
For the attention of: mrs Natalie Polyblank
DA2 7WG Dartford
Telephone: +44 1322625011
Fax: +44 1322625011
General address of the contracting authority: www.oxleas.nhs.uk
Section II: Object of the contract
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Various sites within Oxleas NHS Foundation Trust across South East London and Kent.
NUTS code UKJ
The Trust also provides a range of physical health services to adults and children in the community in the boroughs of Bexley and Greenwich. These range from health visitors and community midwives working with the very young to district nurses and therapists meeting the physical health needs of older people. The Trust has a workforce of around 3 300 people including many highly skilled health and social care professionals.
To meet the needs of these services the Trust has developed a comprehensive estate portfolio in a range of community and hospital settings over 110 sites.
The range of Soft FM services included in this procurement are integral to the high quality, safe and effective running of the Trust, and support the delivery of the best clinical services to patients. This procurement aims to contract Soft FM services to one provider who will deliver these services across all the sites of Oxleas NHS Foundation Trust.
The key objectives of this procurement are as follows:
a) Deliver a single, Trust Wide, Soft FM service which is cost effective and standardises the service delivery methods and the quality.
b) To provide high quality Soft FM services for the Trust that meets all of the most up-to-date NHS Guidance and Legislation.
c) To deliver affordable and value for money (VfM) Soft FM Services.
The Trust has identified the requirement to develop and implement a contract for the following services:
1. Cleaning (including window cleaning & peripheral services, e.g., emergency response as required and deepcleaning);
2. Catering (mainly cook chill);
3. Portering (mobile and site based);
4. Linen and laundry;
5. Domestic services;
6. Reception services;
7. Post room services;
8. Courier services;
9. Pest control;
10. Security (site & mobile patrol);
11. Internal plants;
12. Waste management (clinical waste, refuse, recycling, pharmaceutical waste and feminine hygiene);
13. Curtain cleaning;
14. Mobile caretaker.
Given the ever changing landscape of the NHS and the need to provide an efficient estate response to changing service need, bidders should anticipate changes to both the sites and services during the life of the contract. Bidders will therefore be required to submit a bid by service type e.g. cleaning, catering, security etc per location, with and without allowance for potential redundancy costs. Redundancy may only be considered once all other options to avoid these have been explored and exhausted e.g. natural wastage or redeployment.
There will be 110 sites in scope on day one of the proposed contract although not all services will be required at all sites.
The Trust currently contracts Soft FM services for their various sites and therefore TUPE may apply.
If you are interested in applying for this opportunity, you must register on the following web site to express your interest and access all relevant documentation and communicate with the Trust: www.supplying2nhs.com/procontract/healthservice/supplier.nsf.
79993100, 03451000, 39518000, 55520000, 64100000, 79710000, 79713000, 79992000, 90500000, 90514000, 90524000, 90524100, 90524200, 90900000, 90910000, 90911000, 90911200, 90911300, 90922000, 98311100, 98341110, 98341120, 98341140, 98514000, 64110000, 64120000, 90511000, 90920000
Section III: Legal, economic, financial and technical information
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request;
(ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Section IV: Procedure
Section VI: Complementary information
VI.5)Date of dispatch of this notice:23.2.2012