Soft Facilities Management Services Tender West Sussex

Soft Facilities Management Services Tender West Sussex

3 Lots. The council is seeking to award a contract for each service requirement to provide the facilities management services across the corporate estate of the council.

United Kingdom-Chichester: Building-cleaning services

2020/S 056-134564

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: West Sussex County Council
Postal address: County Hall, West Street
Town: Chichester
NUTS code: UKJ2
Postal code: PO19 1RG
Country: United Kingdom
Contact person: Alison Eastman
E-mail: alison.eastman@westsussex.gov.uk
Telephone: +44 330224813
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/sesharedservices
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

WSCC AE Soft Facilities Management Services

Reference number: CWSCC – 030671

II.1.2)Main CPV code

90911200

II.1.3)Type of contract

Services

II.1.4)Short description:

The Council is seeking to award a contract for each service requirement to provide the facilities management services across the corporate estate of the Council. The services required are:

1) cleaning services;

2) grounds maintenance services; and

3) security services. Bids may be submitted for multiple lots; however, each will be evaluated individually.

II.1.5)Estimated total value

Value excluding VAT: 30 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Cleaning Services

Lot No: 1

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

The Council is seeking to award a contract for each service requirement to provide the facilities management services across the corporate estate of the Council. The services required are:

1) cleaning services;

2) grounds maintenance services; and

3) security services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 23 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Subject to review of the Councils requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Grounds Maintenance Services

Lot No: 2

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

The Council is seeking to award a contract for each service requirement to provide the facilities management services across the corporate estate of the Council. The services required are:

1) cleaning services;

2) grounds maintenance services; and

3) security services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 6 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Subject to a review of requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Security Services

Lot No: 3

II.2.2)Additional CPV code(s)

79710000

II.2.3)Place of performance

NUTS code: UKJ2
Main site or place of performance:

West Sussex.

II.2.4)Description of the procurement:

The Council is seeking to award a contract for each service requirement to provide the facilities management services across the corporate estate of the Council. The services required are:

1) cleaning services;

2) grounds maintenance services; and

3) security services.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

Subject to a review of requirements.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 136-335180

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 20/04/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 20/04/2020
Local time: 14:00
Place:

West Sussex.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
VI.2)Information about electronic workflows

VI.3)Additional information:

The Council enters into this contract for itself and for the benefit of other contracting bodies which includes the schools, District and Borough Councils of the County of West Sussex. The District and Borough Councils are namely; Adur and Worthing, Worthing Town Hall, Chapel Road, Worthing, BN11 1HA; Chichester District Council, 1 E Pallant, Chichester PO19 1TY; Crawley Borough Council, The Boulevard, Crawley RH10 1UZ, Horsham District Council, Chart Way, Horsham RH12 1RL, Oaklands Rd, Haywards Heath RH16 1SS.

VI.4)Procedures for review

VI.4.1)Review body

Official name: West Sussex County Council
Town: Chichester
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

16/03/2020