Soft Facilities Management Services Tender
Department of Finance and Personnel Northern Ireland.
UK-Belfast: facilities management services
Section I: Contracting authority
Department of Finance and Personnel Northern Ireland
Clare House, 303 Airport Road West
For the attention of: Carolyne McArdle
BT3 9ED Belfast
General address of the contracting authority: www.dfpni.gov.uk/cpd
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Project Ref 8668.
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: The Great Northern Tower (17 Great Victoria Street, Belfast BT2 7AD, UNITED KINGDOM) is 13 levels high (including ground floor) with an approximate floor area of 11 450 sq metres. The building accommodates around 1,000 staff.
The Client also occupies the 8th and 9th floors of Millennium House (25 Great Victoria Street, Belfast BT2 7AQ, UNITED KINGDOM) with an approximate floor area of 2 500 sq metres. Around 300 staff are accommodated on these 2 floors.
NUTS code UKN
The works shall include, but not be limited to, the delivery of the following soft services duties placed by the Client.
Facilities management soft services.
Messengerial and porterage services.
Receptionist and typing services.
Reprographics and stationery store services.
The contract commencement date is the 1.9.2012.
79993100, 90910000, 79993000, 55520000, 64122000, 90919200, 70332200, 79993100
The CPV code is:
79993100-2 Facilities management services
90919200-4 Office cleaning services
70332200-9 Commercial property management services
79993000-1 Building and facilities management services
90910000-9 Cleaning services
Part B Services.
55520000-1 Catering services
The following CPV code has also been included, which is a Part A Services and falls under Category 5 – telecommunication services.
64122000-7 Internal office mail and messenger services
The commencement date for this contract is 1 September 2012 to 31 March 2014. With the option to extend the contract period for a further period of up to 24 months.
Description of these options: The contract commencement date is 1.9.2012 to 31.3.2014. There will be an option to extend the contract period annually for a further two years. This option is unlikely to be used for the full period as the Department has plans to review all of its facilities services and have in place a new Province wide Departmental contract for April 2014.
Section III: Legal, economic, financial and technical information
Tenderers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006 (as amended) on the basis of the information provided in response to technical capacity. Specifically, tenderers must hold a valid certificate for ISO.
ISO 9001:2008 or equivalent.
Tenderers must demonstrate that they have the ability to service this contract by providing details of their relevant experience in the last three years. Tenderers must demonstrate their ability to provide the size and scale of services as outlined in the specification.
Section IV: Procedure
The most economically advantageous tender in terms of the criteria stated below
1. Price. Weighting 375
2. Quality. Weighting 125
An electronic tendering system is used and hosted by Bravo Solutions. Documents can only be accessed after the closing date. As such no opening panel is used.
Section VI: Complementary information
Estimated timing for further notices to be published: If options are not taken contract may be published in 13 months. If option are taken then it will be published in 35 months.
1. Register your company on the eSourcing portal (this is only required once):
Suppliers instructions how to express interest in this tender:
1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register,
— Accept the terms and conditions and click ‘Continue’,
— Enter your correct business and user details,
— Note the username you chose and click ‘Save’ when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password,
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ/ ITT to access the content,
— Click the ‘Express Interest’ button at the top of the page,
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only),
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available). You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.
The Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (Northern Ireland).
VI.5)Date of dispatch of this notice:10.5.2012