Soft Facilities Management Tender for the NHS and Public Sector

Soft Facilities Management Tender for the NHS and Public Sector

The objective of this Framework Agreement is to implement a contractual vehicle for the NHS and wider public sector to facilitate the procurement of a wide range of services.

United Kingdom-Salford: Facilities management services

2019/S 248-614666

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: NHS Shared Business Services Ltd (NHS SBS)
National registration number: 05280446
Postal address: Halyard Court, Chandlers Point, 31 Broadway
Town: Salford
NUTS code: UK
Postal code: M50 2UW
Country: United Kingdom
Contact person: Urszula Kolkowska
E-mail: Urszula_Kolowska@nhs.net
Telephone: +44 161212373
Internet address(es):Main address: www.sbs.nhs.uk

Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/39

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31360&B=NHSSBS
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=31360&B=NHSSBS
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: NHS SBS (joint venture between the Department of Health and Sopra Steria) body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Soft Facilities Management, Asset Compliance and Security Services

Reference number: SBS/19/UK/MX/9395

II.1.2)Main CPV code

79993100

II.1.3)Type of contract

Services

II.1.4)Short description:

The objective of this framework agreement is to implement a contractual vehicle for the NHS and wider public sector to facilitate the procurement of a wide range of services to deliver the following service areas:

Security services, guards, alarms CCTV to porterage and courier services to cover asset compliance services such as asbestos services, demolition services, legionella services, fire safety services, FRAs active and passive fire equipment, PAT testing and health and safety training to soft facilities management, cleaning, landscaping and gardening, tree management, gritting and winter services, catering pnuematic tube systems, laundry services and total facilities management, to award a framework for up to 4 years on a national and regional basis.

Full details of the breakdown of the lots available within the document with total of 4 main lots and 31 sub-lots. Bidders may bid on one or multiple main lots and sub-lots.

II.1.5)Estimated total value

Value excluding VAT: 500 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
II.2)Description

II.2.1)Title:

Security Services

Lot No: 1 (including 8 sub lots)

II.2.2)Additional CPV code(s)

79711000
79713000
79714000
79715000
31625000
31625100
31625200
31625300
32234000
42961000
42961100
71700000
98341120
64100000
35121000
35121600
35121700
35125300
73431000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

M50 2UW.

II.2.4)Description of the procurement:

The objective of this framework agreement is to implement a contractual vehicle for the NHS and wider public sector to facilitate the procurement of soft facilities management, asset compliance and security services.

Please see tender documents for more information.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

All sub lots for Lot 1 are weighted at 70/30 except 1,6 total security services which is weighted 80/20.

The value within II.2.6) estimated value is the estimated value for all lots as a whole. NHS SBS are unable to provide a breakdown of this figure across each lot and region.

II.2)Description

II.2.1)Title:

Asset Compliance

Lot No: 2 (including 10 sub lots)

II.2.2)Additional CPV code(s)

31625100
31625200
35110000
35111000
35111200
35111300
35111320
35111400
35111500
35112000
35113000
35113300
39525400
44481100
44482000
44482100
44482200
45110000
45111000
45111100
45111200
45111230
45111300
45112320
45112340
45232430
45233292
45262660
50750000
51700000
90650000

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

M50 2UW.

II.2.4)Description of the procurement:

The objective of this framework agreement is to implement a contractual vehicle for the NHS and wider public sector to facilitate the procurement of soft facilities management, asset compliance and security services.

Please see tender documents for more information.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The sub-lots are weighted at 70/30.

The value within II.2.6), estimated value is the estimated value for all lots as a whole. NHS SBS are unable to provide a breakdown of this figure across each lot and region.

II.2)Description

II.2.1)Title:

Soft Facilities Managment

Lot No: 3 (including 13 sub lots)

II.2.2)Additional CPV code(s)

34144440
39830000
45112700
45112710
45112711
45112712
45112714
45112720
45112723
45112713
45112721
45112722
45112730
45112740
55500000
55510000
55512000
55520000
55521200
55523100
55524000
71421000
77211300
77211400
77211500
77314000
77314100
79993000
79993100
90620000
90900000
90910000
90911000
90911100
90911200
90911300
90922000
90923000
90924000
98310000
98311000
98311100
98311200
98312000
98312100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

M50 2UW.

II.2.4)Description of the procurement:

The objective of this framework agreement is to implement a contractual vehicle for the NHS and wider public sector to facilitate the procurement of soft facilities management, asset compliance and security services.

Please see tender documents for more information.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Price – Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The majority of the lots are weighted at 70/30 with the exception of sub-lot 3-3 cleaning consumables which is weighted 60/40 and total soft facilities management which is weighted 80/20.

The value within II.2.6), estimated value is the estimated value for All lots as a whole. NHS SBS are unable to provide a breakdown of this figure across each lot and region.

II.2)Description

II.2.1)Title:

Total Facilities Management Services

Lot No: 4

II.2.2)Additional CPV code(s)

79993000
79993100

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

M50 2UW.

II.2.4)Description of the procurement:

The objective of this framework agreement is to implement a contractual vehicle for the NHS and wider public sector to facilitate the procurement of soft facilities management, asset compliance and security services.

Please see tender documents for more information.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 80
Price – Weighting: 20

II.2.6)Estimated value

Value excluding VAT: 500 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This lot is weighted at 80/20.

The value within II.2.6), estimated value is the estimated value for all lots as a whole. NHS SBS are unable to provide a breakdown of this figure across each lot and region.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 100
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/01/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 48 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/01/2020
Local time: 12:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The duration referenced in Section II.2.7) is for the placing of orders.

The value provided in Section II.1.5) is only an estimate. We cannot guarantee to successful suppliers any business through this framework agreement. Spend and volumes may vary throughout the life of the framework agreement from the anticipated levels given in this notice.

The framework will be for the benefit, and on behalf, of public sector bodies, details of such bodies can be accessed at: https://www.sbs.nhs.uk/proc-framework-agreements-support

In addition, if provided for in the contract documents, NHS SBS may extend the scope and benefit of the framework agreement to private sector bodies, subject to the approval of NHS SBS. Whilst NHS SBS is not required by procurement legislation to do so, it has extended the principles of public procurement rules to provide its private sector customers with the best value and open and transparent procurement procedures.

The envisaged maximum number of participants to the framework agreement, stated in IV.1.3) is an estimate and is subject to change.

VI.4)Procedures for review

VI.4.1)Review body

Official name: NHS Shared Business Services
Postal address: Chandlers Point, Halyard Court, 31 Broadway
Town: Salford
Postal code: M50 2UW
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: NHS Shared Business Services
Postal address: Chandlers Point, Halyard Court, 31 Broadway
Town: Salford
Postal code: M50 2UW
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

OJEU procedures include a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to seek further debriefing from the contracting authority before the contract is entered into. Such information should be requested from NHSSBS. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly.

VI.4.4)Service from which information about the review procedure may be obtained

Official name: NHS Shared Business Services
Postal address: Chandlers Point, Halyard Court, 31 Broadway
Town: Salford
Postal code: M50 2UW
Country: United Kingdom

VI.5)Date of dispatch of this notice:

20/12/2019