Soft Facility Management Contracts – East and West Midlands

Soft Facility Management Contracts – East and West Midlands

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control).

THE EXTRACARE CHARITABLE TRUST – Contracts for Soft Facility Management

Rand Associates Consultancy Services Limited

Contract summary

 

Industry

  • Facilities management services – 79993100

Location of contract

East Midlands, West Midlands

Value of contract

£972,000 to £6,757,000

Procurement reference

EXTRASFM1

Published date

29 June 2021

Closing date

29 July 2021

Closing time

3pm

Contract start date

1 April 2022

Contract end date

31 March 2032

Contract type

Service contract

Procedure type

Restricted procedure (OJEU)

Contract is suitable for SMEs?

Yes

Contract is suitable for VCSEs?

No

 

Description

 

The Contracting Authority requires soft facility management services (grounds maintenance, building and window cleaning and pest control) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes predominately in the West and East Midlands with a growing portfolio. The Contracting Authority’s mission is to create strong sustainable communities and they are committed to making a positive difference. The quality of these services provided is therefore of paramount importance . The Contracting Authority is therefore seeking to appoint Contractors who can deliver these services to the highest possible standards and can demonstrate a proven track record for these services. Economic Operators will be required to complete a selection questionnaire. This will be used to select those Economic Operators who will be invited to submit a tender.

All documentation can be downloaded from https://etenders.rand-associates.co.uk. eTenders@Rand is Rand Associates Consultancy Services Ltd’s eProcurement portal (the ‘Portal’) for downloading/submission of the selection questionnaires and the draft procurement documentation and communicating requests for and responses to clarifications.

All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk.

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account.

Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRASFM1

All queries and any clarifications must be communicated using the secure email messaging function within the Portal.

Should Economic Operators have any queries, or experience difficulties with the registration or download/upload system, they should email eTenders@rand-associates.co.uk

Tenders may be submitted for all lots.

Maximum number of lots that may be awarded to one tenderer: 2

The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

The Three Lots are West, East and South.

Contracts may be awarded for combining West and South, or East and South, or three individual Contracts may be awarded.

 

More information

 

Links
Additional text
All requests for procurement documentation, communications and submission of tenders must be made via the Portal, which can be accessed at https://etenders.randassociates.co.uk

After creating an account on eTenders@Rand, users will receive an email with a link to activate their account.

Once activated and logged in, users will need the following code to register for the procurement documentation: EXTRASFM1
Economic operators may seek clarification where they consider any part of the selection questionnaire or any other aspect of this procurement is unclear.

All queries and any clarifications must be communicated using the secure email messaging function within the Portal, but to be received no later than 17:00 on 22.07.2021

This will provide an audit trail of all clarification requests and responses issued.

It will not be possible to respond to any queries received after that stipulated date and time.

It is the Economic Operators responsibility to regularly monitor communications raised and issued through the Portal.
Response to requests for clarification will be communicated by Rand Associates Consultancy Services Ltd to all Economic Operators through the portal secure email messaging system.

When uploading Tender Documentation, Economic Operators must be aware of any speed limitations of their internet connection, system configuration and general web traffic etc., as
these may impact on the time taken to complete the transaction.

Uploading of submissions must be completed by the deadline closing date and time.

DO NOT wait until too near the closing time on the return date. The closing deadline for uploading completed selection questionnaires is the 29.07.2021 at 15.00

Please note that the Portal will not permit selection questionnaire submissions to be uploaded after the closing deadline.

 

How to apply

 

Follow the instructions given in the description or the more information section.

 

About the buyer

 

Contact name

Jeremy Lake

Address

BELL HOUSE
REIGATE
RH27JB
England

Email

etenders@rand-associates.co.uk

Website

https://etenders.rand-associates.co.uk/