Soft FM Services Cheshire

United Kingdom-Macclesfield: Electrical domestic appliances

2013/S 229-398168

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Cheshire NHS Trust
Macclesfield District General Hospital Victoria R
For the attention of: Tim Ward
SK10 3BL Macclesfield
UNITED KINGDOM
Telephone: +44 1625661626
E-mail: timward@nhs.net
Fax: +44 1625663096

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: NHS

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

2013/2018 SFM Service – Soft FM Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 17: Hotel and restaurant services
Main site or location of works, place of delivery or of performance: Macclesfield District general Hospital, Victoria Road, Macclesfield, SK10 3BL.
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

It is East Cheshire NHS Trust’s intention to award a contract to the successful tenderer for the provision of the following Soft FM Services: Catering, Healthcare Cleaning, Portering, Switchboard, Security & Car Park Management/Enforcement All of the Soft FM Services operate at Macclesfield District General Hospital; some but not all of the services apply to the community sites. Following is the list of locations and the services to be provided to each location: Macclesfield District General Hospital – Catering, Healthcare Cleaning, Portering, Switchboard and Security; Congleton War Memorial Hospital – Catering, Healthcare
Cleaning, Portering and Security; Knutsford District Community Hospital -Healthcare Cleaning, Portering and Security; Handforth Health Centre – Healthcare Cleaning; Wilmslow Health Centre – Healthcare Cleaning; Sanders Square – Healthcare Cleaning; Weston Dental Clinic – Healthcare Cleaning; Poynton Clinic (Park Lane) – Healthcare Cleaning. It is the intention of the Trust
to award a 63 month firm fixed price contract which includes a 3 month mobilisation period. There is also the potential for two one year extensions in addition to this period in the future and at the option of the Trust. The Estate totals approximately 35 879m2.

II.1.6)Common procurement vocabulary (CPV)

39710000, 39800000, 39811000, 39811300, 39831200, 39831240, 39831250, 39831300, 39831600, 55300000, 55321000, 55322000, 55511000, 55512000, 55521200, 64000000, 64214200, 79711000, 79713000, 79714000, 79715000, 79993000, 79993100, 90610000, 90611000, 90612000, 90620000, 90630000, 90910000, 90911100, 90911200, 90914000, 90919100, 98300000, 98341120, 98351100, 98351110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is East Cheshire NHS Trust’s intention to award a contract to the successful tenderer for the provision of the following Soft FM Services: Catering, Healthcare Cleaning, Portering, Switchboard, Security & Car Park Management/Enforcement All of the Soft FM Services operate at Macclesfield District General Hospital; some but not all of the services apply to the community sites. Following is the list
of locations and the services to be provided to each location: Macclesfield District General Hospital – Catering, Healthcare Cleaning, Portering, Switchboard and Security; Congleton War Memorial Hospital – Catering, Healthcare
Cleaning, Portering and Security; Knutsford District Community Hospital -Healthcare Cleaning, Portering and Security; Handforth Health Centre – Healthcare Cleaning; Wilmslow Health Centre – Healthcare Cleaning; Sanders Square – Healthcare Cleaning; Weston Dental Clinic – Healthcare Cleaning; Poynton Clinic (Park Lane) – Healthcare Cleaning. It is the intention of the Trust
to award a 63 month firm fixed price contract which includes a 3 month mobilisation period. There is also the potential for two one year extensions in addition to this period in the future and at the option of the Trust. The Estate totals approximately 35,879m2.
Estimated value excluding VAT:
Range: between 15 000 000 and 25 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend (at the discretion of the Trust) at the end of the 5 years for two twelve month extensions.

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 87 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A Parent Company Guarantee and 10 % performance bond may be required. Further details will be provided in the tender documentation.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further details will be provided in the tender documentation

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Delivery vehicle arrangements will be for tenderers to consider in submitting responses to this Contract Notice. Consortium submissions will be permitted but upon award, East Cheshire NHS Trust will expect to enter the awarded contract with and have to deal with only a single entity (be that the lead party to a consortium or via a corporate joint venture arrangement as the case may be); it will be for the tenderers to arrange their own contracting and governance arrangements (contractual or corporate) as they see fit in order to accommodate this requirement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Further details will be provided in the tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This procurement exercise will be conducted on the EU supply eTendering portal at: https://nhssbs.eu-supply.com

Candidates wishing to be considered for this agreement must register their expression of interest and provide additional procurement specific information through this portal.
To register interest:
1) Go to ‘Current Tender Opportunities’ from the eTendering portal login page: https://nhssbs.eu-supply.com

2) Find the tender listed and click on the title. This will take you to the letter of invitation.
3) If you are not a registered user of EU Supply follow the ‘Online registration’ link otherwise follow the ‘Login’ link and enter username and password.
4) Once logged in ‘Accept’ the invitation to register your interest in the opportunity. You will then be taken direct to the tender response screen.
5) Go to the ‘Access Documents’ folder on the response screen to view and download tender documentation.
Further guidance on how to access and respond to the opportunity is available in the ‘Quick Guide for Suppliers’ which is available for downloading from the main portal login page:
https://nhssbs.eu-supply.com

(follow link: ‘Quick Guide for Suppliers’).
For any support in submitting your response please contact EU Supply Helpdesk at support@eu-supply.com (Tel: +44 8008402050) quoting the tender ID number.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details will be provided in the Pre-Qualification Questionnaire (PQQ)
Minimum level(s) of standards possibly required: A tenderer will be required to be able to demonstrate a minimum turnover (if a single tenderer itself or it a consortium then across all consistuents members thereof) of GBP 10 000 000 (ten million pounds sterling) per annum over the previous 3 years.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details will be provided in the Pre-Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required:
Have >3 years proven track record in the successful delivery of all services provided.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Evaluation of information received which is set out in the Pre-Qualification Questionnaire (PQQ) Part 2 Section 1 – Candidate Information, Part 2 Section 2 – Financial & Technical Information and Part 2 Section 3 Statement of Good Standing

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2013/8 SFM Service

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2014 – 12:30

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2013