Soft FM Services Contract

Soft FM Services Contract

To provide the catering, cleaning, portering, security, pest control, window cleaning and grounds maintenance services in one package to approximately 14 sites in the Barnet, Enfield and Haringey area. Sites may be added or deleted through the period of the Contract.

UK-London: hotel, restaurant and retail trade services

2012/S 193-317818

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Barnet, Enfield and Haringey Mental Health NHS Trust
St Ann’s Hospital, St. Ann’s Road, Tottenham
Contact point(s): Afm Consulting Limited
For the attention of: Paul Archer
N15 3TH London
UNITED KINGDOM
Telephone: +44 7771995887
E-mail: paularcher@supanet.com

Internet address(es):

General address of the contracting authority: http://www.beh-mht.nhs.uk/

Further information can be obtained from: Afm Consulting Limited
20 London Road
For the attention of: Paul Archer
CM7 2LG Braintree
UNITED KINGDOM
Telephone: +44 7771995887
E-mail: paularcher@supanet.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Afm Consulting Limited
20 London Road
For the attention of: Paul Archer
CM7 2LG Braintree
UNITED KINGDOM
Telephone: +44 7771995887
E-mail: paularcher@supanet.com

Tenders or requests to participate must be sent to: Afm Consulting Limited
20 London Road
For the attention of: Paul Archer
CM7 2LG Braintree
UNITED KINGDOM
Telephone: +44 7771995887
E-mail: paularcher@supanet.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Soft FM Services Contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: London Boroughs of Barnet, Enfield and Haringey.
NUTS code UKI2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To provide the catering, cleaning, portering, security, pest control, window cleaning and grounds maintenance services in one package to approximately 14 sites in the Barnet, Enfield and Haringey area. Sites may be added or deleted through the period of the Contract.
II.1.6)Common procurement vocabulary (CPV)

55000000, 55520000, 90911200, 98341120, 98351000, 79710000, 77314000, 90911000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The Trust has 14 sites currently included within this project with the main inpatient facility for this Contract being at Chase Farm Hospital in Enfield. There is a futher hospital included in this project which is St. Ann’s Hospital in Tottenham, however, the cleaning, portering and catering service will not be included, although the provision of meals will be included. The other premises are mainly community type premises. More detail will be provided with the PQQ. The approximate total cleanable area is 32,000 m┬▓ and the number of patient meal days per annum is approximately 180,000 per annum.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.7.2013. Completion 30.6.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

An appropriate bond and/or guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Monthly in arrears of a VAT invoice being submitted for the previous months work.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but the successful contractor will be required to become jointly and severally responsible for the contract before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to a rigorous performance management regime.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of relevant insurance or indemnities.
Good company standing.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Good financial standing.
Overall turnover for each of the services to which the contract relates for the past three years overall and also in a healthcare environment.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of ALL previous work of the same nature undertaken in respect of each of the services in NHS Healthcare and Mental Health specifically detailing all services separately, including dates and the name(s) of all clients with their contact details including e-mail.
Current manpower employed in the services in Healthcare and Mental Health specifically.
Technical and Quality accreditations attained that are appropriate for the services to be provided as part of this contract.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Organisations interested in being considered for this opportunity are required to complete and submit a PQQ by the deadline specified below. Selection of the organisations to be invited to tender will be based on the results of the evaluation of the completed PQQs. The objective criteria to be used to select the Organisations to be invited to tender are detailed in the PQQ a copy of which can be obtained by expressing an interest (by email) to paularcher@supanet.com. PQQ’s will be issued by 8th October.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Soft FM Contract
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

9.11.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 -7 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Organisations interested in participating in this tender are required to complete and submit a pre-qualification questionnaire (PQQ) by the date set out in this Notice.
A copy of the PQQ and associated documents are available by registering an expression of interest (via email) to: paularcher@supanet.com. PQQ’s will be issued by 8th October.

Neither Afm Consulting or Barnet, Enfield and Haringey Menal Health NHS Trust will be responsible for any costs or expenses incurred by organisations in participating in the tender process and responding to the PQQ.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Barnet, Enfield and Haringey Mental Health NHS Trust – f.a.o. Chief Executive
St. Ann’s Hospital St. Ann’s Road Tottenham
N15 3TH London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Trust will incorporate a 10 calendar day standstill period at the point that the award of contract is notified to the tenderers. This period allows unsuccessful tenderers to seek an additional debriefing from the Trust before the Contract is entered into (this is addition to the debrief on your submission, even if successful, that is offered under the Public Contract Regulations). Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days prior to the end of the standstill period.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Barnet, Enfield and Haringey Mental Health NHS Trust – f.a.o. Chief Executive
St. Ann’s Hospital St. Ann’s Road Tottenham
N15 3TH London
UNITED KINGDOM

VI.5)Date of dispatch of this notice:3.10.2012