Soft Grounds Maintenance Tender Newcastle

Soft Grounds Maintenance Tender Newcastle

The City Council is procuring a contractor to undertake soft grounds maintenance service to a number of Schools within the Newcastle upon Tyne area.

United Kingdom-Newcastle upon Tyne: Grounds maintenance services

2019/S 092-222427

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Newcastle City Council
4th Floor Civic Centre Barras Bridge
Newcastle upon Tyne
United Kingdom
Telephone: +44 1912116926
Fax: +44 1912114832
NUTS code: UKC22

Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Soft Grounds Maintenance for 11 Building Schools for the Future (BSF) Schools

Reference number: 006429

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The City Council is procuring a contractor to undertake soft grounds maintenance service to a number of Schools within the Newcastle upon Tyne area.

II.1.5)Estimated total value

Value excluding VAT: 240 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKC22

II.2.4)Description of the procurement:

The City Council is procuring a contractor to undertake soft grounds maintenance service to the following PFI schools:

— Stocksfield Avenue Primary School,

— Thomas Bewick School,

— Kenton Academy,

— Walbottle Campus,

— Walkergate Primary School,

— Canning Street Primary School,

— West Jesmond Primary School,

— Gosforth Junior Academy,

— St Mary’s Academy,

— Walker Riverside Academy,

— Sir Charles Parsons School.

For the purposes of this contract the soft grounds maintenance service includes the following:

— maintenance of all grassed areas within the school site, including general amenity areas,

— maintenance of all pitches, formal sports areas and outfields,

— markings, both temporary and permanent, for sports and games on grassed surfaces as detailed on the drawings for each school. These are to be changed between summer and winter markings within timescales specified by each school,

— maintenance of all trees, perennial plants and shrubs, including young, semi mature and mature trees,

— maintenance of all hedges,

— maintenance of any horticultural features, e.g., wildlife gardens, kitchen gardens, sensory gardens, allotments, wild flowers, heather gardens, herb gardens, habitat areas,

— maintenance of all ponds,

— reporting of: emergency works; sightings of Japanese Knotweed; Giant Hogweed; and animal pests.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 240 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/06/2019
Local time: 10:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 14/06/2019
Local time: 10:00
Information about authorised persons and opening procedure:

In accordance with Newcastle City Council tender opening procedures.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Newcastle upon Tyne
United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: