Software and Graphic Design Tender

Software and Graphic Design Tender

Development and Delivery of Software and Graphic Design for the New Fusion Expo.

United Kingdom-Abingdon: Museum-exhibition services

2020/S 150-369113

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: United Kingdom Atomic Energy Authority
National registration number: N/A
Postal address: Culham Science Centre
Town: Abingdon
NUTS code: UK UNITED KINGDOM
Postal code: OX14 3DB
Country: United Kingdom
Contact person: Guy Wells
E-mail: guy.wells@ukaea.uk
Telephone: +44 123546
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34022&B=UK
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=34022&B=UK
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Other activity: Fusion Research

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Development and Delivery of Software and Graphic Design for the New Fusion Expo

Reference number: T/JS057/20

II.1.2)Main CPV code

92521100 Museum-exhibition services

II.1.3)Type of contract

Services

II.1.4)Short description:

EUROfusion wishes to build a new version of its outreach activity to both fix the previous ‘Fusion Expo’ weaknesses and align with the European Commission’s ‘Horizon 2020’ recommendations.

A design company is therefore required to develop and deliver the exhibition’s Software and graphic design of the new Fusion Expo (working title, power to the people) and bring unity and coherence to the interpretation prototyped by our team. The exhibition is planned to open in May 2021.

II.1.5)Estimated total value

Value excluding VAT: 280 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48190000 Educational software package
72000000 IT services: consulting, software development, Internet and support
72421000 Internet or intranet client application development services
79822500 Graphic design services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM

II.2.4)Description of the procurement:

EUROfusion used a travelling exhibition called ‘Fusion Expo’ as its main outreach tool. The main objective was to exhibit fusion energy research to the public with the aim of educating the public and explaining the problems with fusion power,the research that has currently been completed and the future goals.

EUROfusion wishes to build a new version of its outreach activity to both fix the previous ‘Fusion Expo’ weaknesses and align with the European Commission’s ‘Horizon 2020’ recommendations.

A design company is therefore required to develop and deliver the exhibition’s software and graphic design of the new Fusion Expo (working title, Power to the people) and bring unity and coherence to the interpretation prototyped by our team.

The exhibition is planned to open in May 2021.

It is important to note in this context that the software production and design tender service requested in this exhibition is an extensive production based on a prototyping phase. Meaning, that the awarded contractor will start collaboration based on an existing content and solution options. The overall function of the service provider in this project is: The finalisation of all the content to a level of quality that allows a public display and proper UX and fit all the finalisation into the assigned budget. Ongoing maintenance is expected for a period of 5 years after installation but is subject to ongoing funding decisions.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 280 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 8
This contract is subject to renewal: yes
Description of renewals:

Ongoing maintenance contract for maximum of 5 years.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: yes
Identification of the project:

EUROfusion

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Refer to procurement documents for information.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Refer to procurement documents for information.

Minimum level(s) of standards possibly required:

Refer to procurement documents for information.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Refer to procurement documents for information.

Minimum level(s) of standards possibly required:

Refer to procurement documents for information.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Refer to procurement documents for information.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/09/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/10/2020

IV.2.7)Conditions for opening of tenders

Date: 02/09/2020
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: UK Atomic Energy Authority
Postal address: Culham Science Centre
Town: Abingdon
Postal code: OX14 3DB
Country: United KingdomInternet address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority

VI.4.2)Body responsible for mediation procedures

Official name: UK Atomic Energy Authority
Postal address: Culham Science Centre
Town: Abingdon
Postal code: OX14 3DB
Country: United KingdomInternet address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The authority will incorporate a minimum 10-calendar day standstill period at the point information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing from the authority before a contract is entered into applicants have 2 working days from the notification of the award decision to request. Additional debriefing and that information have to be provided within a minimum of 3 working days before the expiry of the standstill period. Such additional information should be sought from the contact named in this notice.

If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months).

VI.4.4)Service from which information about the review procedure may be obtained

Official name: UK Atomic Energy Authority
Postal address: Culham Science Centre
Town: Abingdon
Postal code: OX14 3DB
Country: United KingdomInternet address: https://www.gov.uk/government/organisations/uk-atomic-energy-authority

VI.5)Date of dispatch of this notice:

31/07/2020