Software Design and Development Tender for Welsh Government

Software Design and Development Tender for Welsh Government

The Welsh Ministers are seeking bids from suitable suppliers for the implementation, support and on-going development of a Business Account System solution to manage the support it provides to businesses in Wales though the programmes run by the Welsh Government.

United Kingdom-Cardiff: Software package and information systems

2014/S 178-315045

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
For the attention of: James Watkins
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 3000625138

Internet address(es):

General address of the contracting authority: http://wales.gov.uk/?skip=1&lang=en

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0007

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920826731
Internet address: http://wales.gov.uk/?skip=1&lang=en

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920826731
Internet address: http://wales.gov.uk/?skip=1&lang=en

Tenders or requests to participate must be sent to: Welsh Government
Corporate Procurement (Procurement), CP2 Cathays Park
CF10 3NQ Cardiff
UNITED KINGDOM
Telephone: +44 2920826731
Internet address: http://wales.gov.uk/?skip=1&lang=en

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

General public services
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Business Account System Solution.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Welsh Ministers (‘The Client’) are seeking bids from suitable suppliers for the implementation, support and on-going development of a Business Account System solution to manage the support it provides to businesses in Wales though the programmes run by the Welsh Government.
The solution will be hosted on a cloud infrastructure platform put in place by the Client.
The solution is expected to be centred on a database of businesses, which will include contacts of the business and the support provided to the business. The system will need to deliver an efficient means of securely sharing information across the Client’s internal teams.
The Client requires a solution that:
i. enables businesses to transact electronically (e.g. apply for grants) with the Welsh Government;
ii. gives officials a single, but basic, record for each of the businesses that the Client deals with; and
iii. gives third party providers, working on behalf of the Client, access to enter support management data and customer records.
Phase 1
The Client expects, by 1.1.2016., to have the inward facing system implemented and data migration completed. This is the core system for internal staff to manage the support they provide to businesses in Wales.
Phase 2
The Client expects, by 28.3.2016., all public-facing requirements to be implemented. This is the bilingual public outward facing interface through which Welsh businesses with a UK Government ID Hub login can access a subset of the data associated to their support.
The contracting period is anticipated from the February 2015 to 31.1.2020., with the option to extend the Contract for a further 2 years subject to annual reviews.
Suppliers should be aware that the top scoring 6 will be invited to tender from the PQQ stage of this notice.
Please note that the Client may seek EU funding in respect of this service. As a result, you may be required to manage finances and records so as to comply with EU audit requirements.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visithttps://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code pqq_31507 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

480000007221278172212900722220007222210072222200722460007225000072253200722541007221100072212213

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Anticipated duration for the contract is from February 2015 until 31.1.2020. There will be an option to extend for a further 2 years subject to satisfactory annual reviews.
Please note that the value range stated below is dependent upon demand from other departments and therefore what ongoing development to the system will be required.
Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is an option to extend the contract by a further 2 years subject to satisfactory annual reviews.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 59 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders to be priced in Sterling. Payment to be made in Sterling only.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form required but joint and several liability to be assumed by all group bidders before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the pre-qualification questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details to be provided will be listed in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details to be provided will be listed in the technical questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6

Objective criteria for choosing the limited number of candidates: Criteria as stated in the project on https://etenderwales.bravosolution.co.uk

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

C045/2014/2015
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

13.10.2014 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

12.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: Welsh.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

VI.3)Additional information

You may find it helpful to contact your regional Business Wales centre to seek general advice and guidance if you are considering tendering for this and future public sector contracts. Potential bidders in Wales can access services at:

http://business.wales.gov.uk/growing-business/welsh-government-support-1/supplier-development-service-0

The Welsh Government, on behalf of the Welsh Ministers, will be conducting this procurement exercise through the eTenderwales portalhttps://etenderwales.bravosolution.co.uk Tender documents and other information must be downloaded from and returned through this portal. If you require any further assistance, the BravoSolution help-desk is available on:

E-mail: help@bravosolution.co.uk Phone: +44 8003684850/Fax: +44 2070600480

E-Tender Information:

— Go to https://etenderwales.bravosolution.co.uk

— The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation.
— Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration.
— The User who performs the Registration becomes the Super User for the Organisation.
— On registering on the Platform the Super User will select a User-name and will receive a password.
— The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page.
— In order to log-in to the Platform please enter your User-name and Password.
— Note: If you forget your Password then visit the homepage and click ‘Forgot your password?’
— Registration should only be performed once for each Organisation.
— If you think that someone in your Organisation may have already registered on this Platform then you must not register again.
— Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform.
— Contact the Help-desk immediately if you are unable to contact the Super User (for example if they have left your Organisation).
— Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Help-desk to gain access to the Platform.
— PQQs must be uploaded to the BravoSolution portal by 14:00 on the deadline date.
How to find the PQQ:
— Once logged in you must click on ‘PQQs Open to all Suppliers’
— The etender references for this contract are: Project_28304 and PQQ_31507.
— Click on the title to access summary details of the contract. If you are still interested in expressing an interest, click the ‘Express an Interest button’. This will move the PQQ from the ‘Open to all Suppliers’ area to the ‘My PQQ’s’ on the home page.
— You will then see the full details of the PQQ in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area.
— Should you have any questions on the PQQ, please use the ‘Messages’ area to contact the buyer directly — Please do not contact the named person at the top of this notice.
(WA Ref:14737)
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Training and employment opportunities.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.9.2014