Software Development and Website Design Services Tender

The supply, implementation and support of the Home-Link choice based lettings (CBL) scheme IT system in Cambridgeshire and West Suffolk.

United Kingdom-Cambridge: Software package and information systems

2015/S 059-104088

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne
For the attention of: Sean Missin
CB23 6EA Cambridge
UNITED KINGDOM
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk

Internet address(es):

General address of the contracting authority: www.scambs.gov.uk

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com/respond/883NQ3S528

Further information can be obtained from: South Cambridgeshire District Council
Cambourne Business Park
For the attention of: Sean Missin
CB23 6EA Cambourne
UNITED KINGDOM
Telephone: +44 1954713378
E-mail: sean.missin@scambs.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Cambridge City Council
The Guildhall
Cambridge
UNITED KINGDOM

East Cambridgeshire District Council
The Grange
Ely
UNITED KINGDOM

Fenland District Council
Fenland Hall
March
UNITED KINGDOM

Forest Heath District Council
College Heath Road
Bury Saint Edmunds
UNITED KINGDOM

Huntingdonshire District Council
Pathfinder House
Huntingdon
UNITED KINGDOM

St Edmundsbury Borough Council
West Suffolk House
Bury St Edmunds
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The supply, implementation and support of the Home-Link choice based lettings (CBL) scheme IT system in Cambridgeshire and West Suffolk.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKH

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Software package and information systems. World wide web WWW site design services. Web server software development services. Web server software package. Web page editing software development services. A software package and services to provides the seven local authorities (LAs) and their registered provider (RP) partners with a single service and system for letting their vacant housing properties both in their own area and across their borders. The system provides a single point of access for customers across the seven LA areas to register for housing, find housing options information, to look at adverts for properties becoming vacant and provides various methods for them to express their interest in the properties. The service will include software package and information systems, World wide web WWW site design services, web server software development services, web server software package, web page editing software development services. The duration of the contract will be from 1.4.2016 to 31.3.2021 with the option to extend for each and every year up to an additional 3 years. This contract will not be divided into lots due to the subject matter.

II.1.6)Common procurement vocabulary (CPV)

48000000, 72413000, 72212222, 48222000, 72212224

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The contract is for 5 year term with the option to extend for a further 3 years. The estimated contract value for the full 8 year term and is estimated as follows:
Estimated value excluding VAT:
Range: between 700 000 and 960 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: At the end of the initial 5 year contract term, there are potential options to extend for each and every year up to 3 years (8 year contract total contract term).

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the contract documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the contract documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the contract documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the contract documents the checks shall involve a review of the previous 3 years of accounts (or as many as are available), profit & loss and turnover information. Companies shall ensure that this information is provided, however for companies that have less than 3 years trading (such as a new companies) then you will need to provide such information that is available.
Minimum level(s) of standards possibly required: As per the contract documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the contract documents.
Minimum level(s) of standards possibly required:
As per the contract documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

Cambridgeshire and West Suffolk Home-Link Sub Regional Choice Based Letting (CBL) Scheme

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 20.4.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

29.4.2015 – 13:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Up to 7 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (Ames). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Some partners may stipulate electronic ordering, invoicing and payment. For further information please see the tender documentation.
For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Cambridge:-Software-package-and-information-systems./883NQ3S528

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/883NQ3S528

GO Reference: GO-2015320-PRO-6453896.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne
CB23 6EA Cambridge
UNITED KINGDOM
Telephone: +44 3450450500

Body responsible for mediation procedures

South Cambridgeshire District Council
South Cambridgeshire Hall, Cambourne
CB23 6EA Cambridge
UNITED KINGDOM
Telephone: +44 3450450500

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

20.3.2015