Software Maintenance Tender London

Software Maintenance Tender London

KCL12-0381 Admissions Portal – supply of software maintenance, development and support services. UK-London: software support services

2012/S 65-106400

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

King’s College London
Strand
Contact point(s): http://www.kcl.ac.uk/aboutkings/orgstructure/ps/purchasing/suppliers/etender.aspx
WC2R 2LS London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.kcl.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

KCL12-0381 Admissions Portal – supply of software maintenance, development and support services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: London.
NUTS code
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Kings College London (KCL or Kings) has a business-critical bespoke application called the Admissions Portal (the System) and is seeking a supplier who can provide:
Software maintenance and development services for the continuous improvement of the System and its interfaces.
Support services for the operational use of the System.
A supply of additional skilled development resources when required to ramp up capacity.
II.1.6)Common procurement vocabulary (CPV)

72261000, 72254000, 72230000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Specifications as stated in the PQQ and tender documentation.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Deposits and guarantees may be required and if applicable a parent company guarantee.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the form of contract incorporating any amendments.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint & several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in pre-qualification questionnaire and supporting documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in pre-qualification questionnaire and supporting documentation.
Minimum level(s) of standards possibly required: As stated in pre-qualification questionnaire and supporting documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in pre-qualification questionnaire and supporting documentation.
Minimum level(s) of standards possibly required:
As stated in pre-qualification questionnaire and supporting documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: Accelerated restricted process is justified because first, incumbent supplier’s decision to withdraw from this area of business was un-foreseeable by the College, and second because urgent support and development requirements for this business-critical system require a new vendor to be in place by mid-July 2012.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: The objective of the qualification process is to assess the responses to the PQQ and select potential providers to proceed to the next stage of the procurement. The Authority will select the top scoring companies subject to them meeting the minimum criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KCL12-0381
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 19.4.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Place:

Will be done on-line with members of the purchasing services team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.3.2012