Software Streaming Tender

Software Streaming Tender

Education Software Streaming Service. Hampshire County Council.

UK-Winchester: educational software package

2012/S 95-157689

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hampshire County Council (
The Castle, Winchester, Hants
Contact point(s): For expressions of interest:
For the attention of: John Mundy
SO22 8UJ Winchester
Telephone: +44 1962846235

Internet address(es):

General address of the contracting authority:

Electronic access to information:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Educational establishments and their associated learners in the UK

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Education Software Streaming Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

A service is required that provides for the streaming of a broad range of educational and curriculum related software to learners on an as required basis. Licence management and compliance must be inherent within any streaming service provided.
II.1.6)Common procurement vocabulary (CPV)

48190000, 48200000, 48220000, 48000000, 48100000, 72300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Hampshire County Council provides an ICT Hosted School Service currently to Educational establishments in Hampshire. It is the first stage of a significant change programme (Futureclass) to deliver innovation in the way that ICT is used in schools. The key outcome from this programme is the exploitation of ICT to enable schools to deliver on their own school improvement priorities while also reducing their total cost of ICT ownership. To supplement the Hosted Schools Service, Hampshire County Council is seeking to provide a software streaming service that will be initially provided to Hampshire schools and learners. Under partnership arrangements that may be developed in the future, Hampshire County Council may wish to offer and provide this service to schools outside of the Hampshire geographic boundary as part of the hosted service. To ensure that this is possible, this contract will potentially cover all educational establishments within England & Wales defined here: and their learners.

It is not envisaged initially that there will be significant uptake of the hosted service outside of the Hampshire County region.
Where the service is provided to Hampshire schools (all academies,faith, voluntary aided or controlled, maintained and ‘free’ schools) including those schools which may convert to academy status either during the procurement process or during the term of the contract including those that currently exist and their successors. Acadamies known at the time of publishing include:
— Havant Academy,
— The Priory Primary,
— Arnewood Secondary,
— Wildern Secondary,
— Ringwood Secondary,
— Thornden Secondary,
— Mountbatten Secondary,
— Petersfield Secondary,
— Bohunt Secondary,
— Burgate Secondary,
— Fernhill Secondary,
— Priestlands Secondary,
— Romsey Secondary,
— Hounsdown Secondary,
— Cowplain Secondary,
— Sun Hill Infant,
— Noadswood Secondary.
Estimated value excluding VAT:
Range: between 200 000,00 and 15 000 000,00 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 3 and 5
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See PQQ.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See PQQ.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Several and Joint Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
Minimum level(s) of standards possibly required: See PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
Minimum level(s) of standards possibly required:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Capability assessed via the Pre Qualification Questionnaire; Minimum acceptable score = < 50 % Weightings as follows:- Business Activities = 15 % Technical Ability = 20 % Quality Assurance = 6 % Customer Care and Support =9 % Previous experience = 35 % References = 15 %.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.6.2012 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.6.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.5.2012