Soha Grounds Maintenance Contract 2013
Grounds maintenance of Soha’s estates and sheltered schemes in Oxfordshire and the surrounding districts. Work includes grass maintenance, planted areas and borders, trees and hedges, hard landscaping and leaf and litter collection.
UK-Didcot: Grounds maintenance services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Soha Housing Ltd
Royal Scot House 99 Station Road Didcot Oxfordshire
For the attention of: Lee Hayward
OX11 7NN Didcot
Telephone: +44 1235515972
Fax: +44 1235515945
General address of the contracting authority: http://www.soha.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Soha Grounds Maintenance Contract 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Oxfordshire.
NUTS code UKJ14,UKK14
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Grounds maintenance of Soha’s estates and sheltered schemes in Oxfordshire and the surrounding districts. Work includes grass maintenance, planted areas and borders, trees and hedges, hard landscaping and leaf and litter collection. The Contractor will also be expected to provide a costed assisted gardening service to Soha tenants.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Soha is a Registered Provider that manages approx 5 500 homes in the Oxfordshire area and surrounding districts. This Contract includes the grounds maintenance of all Soha estates and sheltered schemes including grass maintenance, planted areas and borders, trees and hedges, hard landscaping and leaf and litter collection. The Contractor will also be expected to grit paths and clear snow as required and provide a costed assisted gardening service to Soha tenants.
Estimated value excluding VAT:
Range: between 300 000 and 540 000 GBP
II.2.2)Information about options
Description of these options: The range above represents the estimated value of the Contract over an initial term of 2 years. There is provision in the Contract to extend the Contract term by up to a further 36 months.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 24 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of deposits and guarantees required by Soha will be set out in the Pre Qualification Questionnaire and Contract Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Terms of finance and payments arrangements will be set out in the Pre Qualification Questionnaire and Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Economic Operator must be a single legal entity for the Contracting Authority to Contract with. The majority of the delivery must be by the Economic Operator. The use of Sub-Contractors to carry out portions of the work that the Economic Operator does not undertake in the course of their daily business will require the prior written consent of the Contracting Authority.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Economic Operators must be able to demonstrate they have relevant succesful current or recent experience of delivering Contracts of a similar size and type.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Bidders will be expected to complete the Contracting Authority’s Pre Qualification Questionnaire (PQQ) which can be obtained from the address in section I.1. Bidders will be excluded from the process if the Company or its Directors or any other person who has powers of representation, decision or control of the Economic Operator has been found guilty of any of the offences set out under the provisions of Regulation 23 of the Public Contracts Regulations 2006 including crime, corruption, grave or professional misconduct, fraud, money laundering etc.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: Bidders will be expected to complete the Contracting Authority’s Pre Qualification Questionnaire (PQQ) which can be obtained from the address in section I.1. The Economic Operator is also to provide a copy of their latest set of audited accounts which will be assessed in terms of the following:
A. Annual turnover.
B. Profitability and profit history.
C. Strength of balance sheet and liquidity.
D. Abnormalities or concerns.
Minimum level(s) of standards possibly required: Bidders annual turnover to be in excess of GBP 800 000 per year for past 3 financial years. Bidder to provide a statement of their annual turnover for past 3 years.
Information and formalities necessary for evaluating if the requirements are met:
Bidders to respond in full to the questions set out in the Contracting Authority’s Pre Qualification Questionnaire (PQQ).
Minimum level(s) of standards possibly required:
Bidders must have relevant successful previous experience of providing a similar grounds maintenance service to other Contracting Authorities.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: Financial information – pass/ fail. Mandatory and discretionary exclusions – pass/ fail. Conflicts of interest – pass/ fail. Technical information – Weighting 1.6. Equal opportunities – Questions F2 and F3 are pass/ fail questions. Remaining questions weighting 0.1. Quality assurance questions weighting 0.2. Health and safety questions H3 to H6 are pass/ fail questions. Remaining health and safety questions weighting 0.5. Added value weighting 0.5.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 20.3.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
27.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of at least 10 calendar days between the date it gives notice of its decision to award the Contract and the date on which it proposes to conclude the Contract. The Contracting Authority draws the Economic Operators attention to their rights under the Public Contracts Regulations 2006 under which proceedings may be brought in the High Court.
VI.4.3)Service from which information about the lodging of appeals may be obtained