South Cambridgeshire District Council Cleaning Contract

SCDC is looking for a suitably qualified and experienced contractor to provide cleaning services for its main offices at Cambourne and SCDC’s Waterbeach Depot.

United Kingdom-Cambridge: Office cleaning services

2016/S 164-295327

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South Cambridgeshire District Council
South Cambridgeshire Hall
Cambridge
CB3 6EA
United Kingdom
Contact person: Michael Turner
Telephone: +44 1954713367
E-mail: michael.turner@scambs.gov.uk
NUTS code: UKH12

Internet address(es):Main address: www.scambs.gov.uk

I.2)Joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Cambridge:-Office-cleaning-services./67A376CQSQ

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-title/67A376CQSQ

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

SCDC Cleaning Contract.

Reference number: Cleaning02

II.1.2)Main CPV code

90919200

II.1.3)Type of contract

Services

II.1.4)Short description:

— SCDC is looking for a suitably qualified and experienced contractor to provide cleaning services for its main offices at Cambourne and SCDC’s Waterbeach Depot. In addition there may be other SCDC sites that the contract will be extended to during the contract term.

— SCDC are therefore seeking tenders via a Public Contract Regulations 2015 Open Procedure.

— The contract term is for 3 years with the option to extend each and every year for a further 2 years. The estimated contract value range is 60 000 GBP to 80 000 GBP per year. Please note that the advertisement value will be based on the entire contract term (5 years). A 3-month break clause will be inserted in to the contract allowing either party to give 3 months written notice without prejudice.

— Please note that TUPE will apply to this contract and there will be a number of staff that will need to TUPE transfer from the existing service provider.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKH12

Main site or place of performance:

Cambridgeshire CC.

II.2.4)Description of the procurement:

— SCDC are therefore seeking tenders via a Public Contract Regulations 2015 Open Procedure.

— Please note that TUPE will apply to this contract and there will be a number of staff that will need to TUPE transfer from the existing service provider.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: yes

Description of options:

The contract term is for 3 years with the option to extend each and every year for a further 2 years. Please note that the contract value is estimated for the entire 5-year contract term.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the tender and contract documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As per tender and contract documents.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/09/2016

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 29/09/2016

Local time: 14:00

Place:

Cambourne Offices.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

3 and 5 years.

VI.2)Information about electronic workflows

Electronic payment will be used

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-Cambridge:-Office-cleaning-services./67A376CQSQ

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/67A376CQSQ

GO Reference: GO-2016823-PRO-8677131.

VI.4)Procedures for review

VI.4.1)Review body

South Cambridgeshire District Council
South Cambridgeshire Hall
Cambridge
CB3 6EA
United Kingdom
Telephone: +44 3450450500

VI.4.2)Body responsible for mediation procedures

South Cambridgeshire District Council
South Cambridgeshire Hall
Cambridge
CB3 6EA
United Kingdom
Telephone: +44 3450450500

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/08/2016