South East Wales Grounds Maintenance Services Contract
Multiple Lots. Tenders are invited for the provision of Grounds Maintenance Services that includes but is not limited to the following Works in the South East Wales area (Newport, Caerphilly, Torfaen, Monmouthshire):- The regular maintenance of lawn and grass areas; hedges and planted areas.
United Kingdom-Swansea: Grounds maintenance services
2017/S 123-249533
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
United Kingdom
Telephone: +44 1792460609
E-mail: wayne.thomas@poblgroup.co.uk
NUTS code: UKL18Internet address(es):Main address: www.poblgroup.co.uk
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0512
I.2)Joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Grounds Maintenance Services.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Tenders are invited for the provision of Grounds Maintenance Services that includes but is not limited to the following Works in the South East Wales area (Newport, Caerphilly, Torfaen, Monmouthshire):-
The regular maintenance of lawn and grass areas; hedges and planted areas.
The design, planting, establishment and maintenance of bedding schemes.
The planting of new and replacement shrubs, hedges and bulbs etc.
Routine maintenance tasks such as leaf clearance and pruning.
The design of landscape features.
Over the course of the arrangement the areas of delivery may be set to fluctuate due to the Group’s business growth and requirements.
The Group has been informed by the current contractor that TUPE will apply to this contract.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.1)Title:
Caerphilly & Torfaen
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Caerphilly & Torfaen.
II.2.4)Description of the procurement:
To provide Grounds Maintenance Services as per II.1.4 — short description.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
There is an option to extend for a further 2 x 12 month periods.
II.2.10)Information about variants
II.2.11)Information about options
There is an option to extend for a further 2 x 12 month periods.
II.2.13)Information about European Union funds
II.2.1)Title:
Monmouthshire
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Monmouthshire.
II.2.4)Description of the procurement:
To provide Grounds Maintenance Services as per II.1.4 — short description.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
There is an option to extend for a further 2 x 12 month periods.
II.2.10)Information about variants
II.2.11)Information about options
There is an option to extend for a further 2 x 12 month periods.
II.2.13)Information about European Union funds
II.2.1)Title:
All regions — Newport, Caerphilly & Torfaen, Monmouthshire
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Newport, Caerphilly, Torfaen, Monmouthshire.
II.2.4)Description of the procurement:
To provide Grounds Maintenance Services as per II.1.4 — short description.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
There is an option to extend for up to a further 2 x 12 month period.
II.2.10)Information about variants
II.2.11)Information about options
There is an option to extend for up to a further 2 x 12 month period.
II.2.13)Information about European Union funds
II.2.1)Title:
Newport
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
Newport area.
II.2.4)Description of the procurement:
To provide Grounds Maintenance Services as per II.1.4 — short description.
The Grounds Maintenance Services under this invitation to tender has been divided into 4 lots. The Group would like to consider the option of bids for individual lots and multiple contractors (Lots 1 — 3) compared with that of having a single contractor (Lot 4) to provide the services in order to decide what would be the most cost effective and preferred service for its tenants.
— Lot 1 — Newport.
— Lot 2 — Caerphilly & Torfaen.
— Lot 3 — Monmouthshire.
— Lot 4 — All regions (single contractor to service all regions above — Newport, Caerphilly & Torfaen, Monmouthshire).
Tenderers may bid for one or more or all lots but will only be awarded a single lot.
In the event of Lot 4 being awarded Lots 1 — 3 will not be awarded.
In the event of Lots 1 — 3 being awarded Lot 4 will not be awarded.
The decision as to which Lots are awarded to which contractors will be made at the discretion of the Group.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
There is an option to extend for a further 2 x 12 month periods.
II.2.10)Information about variants
II.2.11)Information about options
There is an option to extend for a further 2 x 12 month periods.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
Further notices will be published approx. 6 months prior to the expiry of the contract term.
VI.2)Information about electronic workflows
VI.3)Additional information:
Please note the date for bidders to access the e-tender system and access tender documentation on the e-tender system (www.etenderwales.bravosolution.co.uk ) expires 12:00 noon on 27.7.2017. Bidders will not be able to access documentation after this time.
The date for clarifications ends 12:00 noon on the 28.7.2017. Any clarification queries will not be responded to after this time.
Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=67462
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
1.1 The contractor shall implement in full its Community Benefits Plan submitted for this agreement within the agreed timescales subject to the availability of any persons whom it intends to employ in accordance with the Community Benefits Plan.
1.2 The contractor shall not cause any current employee of the contractor or any current employee of any of its sub-contractors (of any tier) to become unemployed as a result of implementing the Community Benefits Plan.
1.3 The contractor shall keep the Community Benefits Plan under review throughout the contract and modify it as appropriate in order to achieve the community benefits described in the Community Benefits Plan. Proposed modifications of the Community Benefits Plan shall be discussed with the Group and are subject to the Group’s approval. The Group will consider reasonable requests for modifications in light of current circumstances and the commitments set out in the Community Benefits Plan but reserves the right to reject any proposed modifications which it regards as unreasonable.
1.4 The contractor shall advertise any sub-contracts which arise as a result of the contract on www.sell2wales.co.uk
1.5 The contractor shall pay sub-contractors within 30 days of receipt of a valid invoice save that the contractor may withhold or delay payment where it has reasonable grounds to do so and must communicate those grounds to the sub-contractor within 10 days of receipt of the disputed invoice.
(WA Ref:67462).
VI.4.1)Review body
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
United Kingdom
Telephone: +44 1792460609
E-mail: purchasing@poblgroup.co.uk
VI.5)Date of dispatch of this notice:
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