South East Wales Grounds Maintenance Services Contract

Multiple Lots. Tenders are invited for the provision of Grounds Maintenance Services that includes but is not limited to the following Works in the South East Wales area (Newport, Caerphilly, Torfaen, Monmouthshire):- The regular maintenance of lawn and grass areas; hedges and planted areas.

United Kingdom-Swansea: Grounds maintenance services

2017/S 123-249533

Contract notice

Services

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Pobl Group
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
United Kingdom
Telephone: +44 1792460609
E-mail: wayne.thomas@poblgroup.co.uk
NUTS code: UKL18Internet address(es):Main address: www.poblgroup.co.uk

Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0512

I.2)Joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.etenderwales.bravosolution.co.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.etenderwales.bravosolution.co.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Grounds Maintenance Services.

Reference number: BM-P90

II.1.2)Main CPV code

77314000

II.1.3)Type of contract

Services

II.1.4)Short description:

Tenders are invited for the provision of Grounds Maintenance Services that includes but is not limited to the following Works in the South East Wales area (Newport, Caerphilly, Torfaen, Monmouthshire):-

The regular maintenance of lawn and grass areas; hedges and planted areas.

The design, planting, establishment and maintenance of bedding schemes.

The planting of new and replacement shrubs, hedges and bulbs etc.

Routine maintenance tasks such as leaf clearance and pruning.

The design of landscape features.

Over the course of the arrangement the areas of delivery may be set to fluctuate due to the Group’s business growth and requirements.

The Group has been informed by the current contractor that TUPE will apply to this contract.

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

Maximum number of lots that may be awarded to one tenderer: 1

II.2)Description

II.2.1)Title:

Caerphilly & Torfaen

Lot No: 2

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL

Main site or place of performance:

Caerphilly & Torfaen.

II.2.4)Description of the procurement:

To provide Grounds Maintenance Services as per II.1.4 — short description.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is an option to extend for a further 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

There is an option to extend for a further 2 x 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Monmouthshire

Lot No: 3

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL

Main site or place of performance:

Monmouthshire.

II.2.4)Description of the procurement:

To provide Grounds Maintenance Services as per II.1.4 — short description.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is an option to extend for a further 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

There is an option to extend for a further 2 x 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

All regions — Newport, Caerphilly & Torfaen, Monmouthshire

Lot No: 4

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL

Main site or place of performance:

Newport, Caerphilly, Torfaen, Monmouthshire.

II.2.4)Description of the procurement:

To provide Grounds Maintenance Services as per II.1.4 — short description.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is an option to extend for up to a further 2 x 12 month period.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

There is an option to extend for up to a further 2 x 12 month period.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Newport

Lot No: 1

II.2.2)Additional CPV code(s)

77314000

II.2.3)Place of performance

NUTS code: UKL

Main site or place of performance:

Newport area.

II.2.4)Description of the procurement:

To provide Grounds Maintenance Services as per II.1.4 — short description.

The Grounds Maintenance Services under this invitation to tender has been divided into 4 lots. The Group would like to consider the option of bids for individual lots and multiple contractors (Lots 1 — 3) compared with that of having a single contractor (Lot 4) to provide the services in order to decide what would be the most cost effective and preferred service for its tenants.

— Lot 1 — Newport.

— Lot 2 — Caerphilly & Torfaen.

— Lot 3 — Monmouthshire.

— Lot 4 — All regions (single contractor to service all regions above — Newport, Caerphilly & Torfaen, Monmouthshire).

Tenderers may bid for one or more or all lots but will only be awarded a single lot.

In the event of Lot 4 being awarded Lots 1 — 3 will not be awarded.

In the event of Lots 1 — 3 being awarded Lot 4 will not be awarded.

The decision as to which Lots are awarded to which contractors will be made at the discretion of the Group.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

There is an option to extend for a further 2 x 12 month periods.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

There is an option to extend for a further 2 x 12 month periods.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 02/08/2017

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 02/08/2017

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes

Estimated timing for further notices to be published:

Further notices will be published approx. 6 months prior to the expiry of the contract term.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Please note the date for bidders to access the e-tender system and access tender documentation on the e-tender system (www.etenderwales.bravosolution.co.uk ) expires 12:00 noon on 27.7.2017. Bidders will not be able to access documentation after this time.

The date for clarifications ends 12:00 noon on the 28.7.2017. Any clarification queries will not be responded to after this time.

Note: the authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=67462

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:

1.1 The contractor shall implement in full its Community Benefits Plan submitted for this agreement within the agreed timescales subject to the availability of any persons whom it intends to employ in accordance with the Community Benefits Plan.

1.2 The contractor shall not cause any current employee of the contractor or any current employee of any of its sub-contractors (of any tier) to become unemployed as a result of implementing the Community Benefits Plan.

1.3 The contractor shall keep the Community Benefits Plan under review throughout the contract and modify it as appropriate in order to achieve the community benefits described in the Community Benefits Plan. Proposed modifications of the Community Benefits Plan shall be discussed with the Group and are subject to the Group’s approval. The Group will consider reasonable requests for modifications in light of current circumstances and the commitments set out in the Community Benefits Plan but reserves the right to reject any proposed modifications which it regards as unreasonable.

1.4 The contractor shall advertise any sub-contracts which arise as a result of the contract on www.sell2wales.co.uk

1.5 The contractor shall pay sub-contractors within 30 days of receipt of a valid invoice save that the contractor may withhold or delay payment where it has reasonable grounds to do so and must communicate those grounds to the sub-contractor within 10 days of receipt of the disputed invoice.

(WA Ref:67462).

VI.4)Procedures for review

VI.4.1)Review body

Pobl Group
Ty Gwalia, 7-13 The Kingsway
Swansea
SA1 5JN
United Kingdom
Telephone: +44 1792460609
E-mail: purchasing@poblgroup.co.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/06/2017

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