South East Wales Highways and Civil Engineering Contractors’ Framework Agreement

South East Wales Highways and Civil Engineering Contractors’ Framework Agreement

The aim of the project is to create a framework of contractors with expertise in civil engineering and highways construction. The framework agreement will look to develop good working practices with its stakeholders across the South East Wales Region to promote good practice, improve sustainability and added value through community benefits.

UK-Porth: engineering works and construction works

2012/S 199-327248

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rhondda Cynon Taf CBC Procurement Unit
Bronwydd House
For the attention of: Mark Muller
CF39 1DL Porth
UNITED KINGDOM
Telephone: +44 1443680681
E-mail: purchasing@rhondda-cynon-taff.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

South East Wales Highways and Civil Engineering Contractors’ Framework Agreement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities
Main site or location of works, place of delivery or of performance: Various sites across South-East Wales.
NUTS code UKL2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: a maximum number of 6 participants for lots 1- 11 and a maximum number of 4 participants for lot 12 of the framework agreement are envisaged
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The aim of the project is to create a framework of contractors with expertise in civil engineering and highways construction. The framework agreement will look to develop good working practices with its stakeholders across the South East Wales Region to promote good practice, improve sustainability and added value through community benefits.
The framework agreement will be divided into twelve lots. Lots 1- 8 are based on geographical boundaries with lots 9-12 covering the boundaries of all of the participating authorities. Further information in respect of the lots can be found in the suite of Pre Qualification Documents which can be accessed through Alito (http://appswales.alito.co.uk).

Community Benefits apply to this contract, Further details: The participating authorities are committed to contributing to the social, economic and environmental well-being of the wider community. The successful contractors will be expected to consider community benefits including opportunities to recruit and train long term economically inactive persons as part of the workforce delivering this project. Specific requirements will be detailed within the contract documents.

II.1.6)Common procurement vocabulary (CPV)

45220000, 45231000, 45232000, 45233000, 45234000, 45237000, 45243000, 45246000, 45247000, 45110000, 45113000, 45221000, 45222000, 45223000, 80500000, 80530000, 80570000, 79600000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Maintenance works in Area A up to the value of 100 000 GBP

1)Short description

Lot 1 – will cover maintenance work up to the value of 100 000 GBP per contract in Blaenau Gwent, Monmouthshire and Torfaen (“Area A”).
2)Common procurement vocabulary (CPV)

45233000, 45113000, 45222000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Maintenance works in Area B up to the value of 100 000 GBP

1)Short description

Lot 2 – will cover maintenance work up to the value of 100 000 GBP per contract in Merthyr Tydfil, Rhondda Cynon Taf and Caerphilly (“Area B”).
2)Common procurement vocabulary (CPV)

45233000, 45113000, 45222000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Maintenance works in Area C up to the value of 100 000 GBP

1)Short description

Lot 3 – will cover maintenance work up to the value of 100 000 GBP per contract in Newport and Cardiff (“Area C”).
2)Common procurement vocabulary (CPV)

45233000, 45113000, 45222000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Maintenance works in Area D up to the value of 100 000 GBP

1)Short description

Lot 4 – will cover maintenance work up to the value of 100 000 GBP per contract in Bridgend and Vale of Glamorgan (“Area D”).
2)Common procurement vocabulary (CPV)

45233000, 45113000, 45222000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: New project work between the value of 0 GBP and 250 000 GBP in Area A

1)Short description

Lot 5 will cover new project work for civil engineering and highways scheme between the value of 0 GBP and 250 000 GBP per contract in Blaenau Gwent, Monmouthshire and Torfaen (“Area A”).
2)Common procurement vocabulary (CPV)

45220000, 45231000, 45232000, 45233000, 45234000, 45237000, 45243000, 45246000, 45247000, 45110000, 45113000, 45221000, 45222000, 45223000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: New project work between the value of 0 GBP and 250 000 GBP in Area B

1)Short description

Lot 6 will cover new project work for civil engineering and highways scheme between the value of 0 GBP and 250 000 GBP per contract in Merthyr Tydfil, Rhondda Cynon Taf and Caerphilly (“Area B”).
2)Common procurement vocabulary (CPV)

45220000, 45231000, 45232000, 45233000, 45234000, 45237000, 45243000, 45246000, 45247000, 45110000, 45113000, 45221000, 45222000, 45223000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: New project work between the value of 0 GBP and 250 000 GBP in Area C

1)Short description

Lot 7 will cover new project work for civil engineering and highways scheme between the value of 0 GBP and 250 000 GBP per contract in Newport and Cardiff (“Area C”).
2)Common procurement vocabulary (CPV)

45220000, 45231000, 45232000, 45233000, 45234000, 45237000, 45243000, 45246000, 45247000, 45110000, 45113000, 45221000, 45222000, 45223000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 8 Lot title: New project work between the value of £0 and 250 000 GBP in Area D

1)Short description

Lot 8 will cover new project work for civil engineering and highways scheme between the value of 0 GBP and 250 000 GBP per contract in Bridgend and Vale of Glamorgan (“Area D”).
2)Common procurement vocabulary (CPV)

45220000, 45231000, 45232000, 45233000, 45234000, 45237000, 45243000, 45246000, 45247000, 45110000, 45113000, 45221000, 45222000, 45223000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: New project work between the value of 250 001 GBP and 2 000 000 GBP across areas A – D

1)Short description

Lot 9 will cover new project work for civil engineering and highways schemes between the value of 250 001 GBP and 2 000 000 GBP per contract in Blaenau Gwent, Monmouthshire and Torfaen (“Area A”), Merthyr Tydfil, Rhondda Cynon Taf and Caerphilly (“Area B”), Newport and Cardiff (“Area C”) and Bridgend and Vale of Glamorgan (“Area D”).
2)Common procurement vocabulary (CPV)

45220000, 45231000, 45232000, 45233000, 45234000, 45237000, 45243000, 45246000, 45247000, 45110000, 45113000, 45221000, 45222000, 45223000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: New project work between the value of 2 000 001 GBP and 5 000 000 GBP across areas A – D

1)Short description

Lot 10 will cover new project work for civil engineering and highways schemes between the value of 2 000 001 GBP and 5 000 000 GBP per contract in Blaenau Gwent, Monmouthshire and Torfaen (“Area A”), Merthyr Tydfil, Rhondda Cynon Taf and Caerphilly (“Area B”), Newport and Cardiff (“Area C”) and Bridgend and Vale of Glamorgan (“Area D”).
2)Common procurement vocabulary (CPV)

45220000, 45231000, 45232000, 45233000, 45234000, 45237000, 45243000, 45246000, 45247000, 45110000, 45113000, 45221000, 45222000, 45223000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Surfacing projects for values between 0 GBP and 10 000 000 GBP in Areas A-D

1)Short description

Lot 11 will cover surfacing projects to highways for values between 0 GBP to 10 000 000 GBP per contract in Blaenau Gwent, Monmouthshire and Torfaen (“Area A”), Merthyr Tydfil, Rhondda Cynon Taf and Caerphilly (“Area B”), Newport and Cardiff (“Area C”) and Bridgend and Vale of Glamorgan (“Area D”).
2)Common procurement vocabulary (CPV)

45233000, 45113000, 45222000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 12 Lot title: Surfacing preservation and treatment works to highways for values between 0 GBP to 5 000 000 GBP.

1)Short description

Lot 12 will be for surfacing preservation works and treatment works to highways for values between 0 GBP to 5 000 000 GBP per contract in Blaenau Gwent, Monmouthshire and Torfaen (“Area A”), Merthyr Tydfil, Rhondda Cynon Taf and Caerphilly (“Area B”), Newport and Cardiff (“Area C”) and Bridgend and Vale of Glamorgan (“Area D”).
2)Common procurement vocabulary (CPV)

45233000, 45113000, 45222000, 80500000, 80530000, 80570000, 79600000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The lead authority reserves the right to request a bond, parent guarantee and/or other guarantees of financial liability both at award of the framework agreement and during the term of the framework agreement.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as the lead contractor. Consortia must EITHER be legally constituted as a single legal entity prior to contract award OR all members must accept joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As outlined in the tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification documentation.
Minimum level(s) of standards possibly required: Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification documentation.
Minimum level(s) of standards possibly required:
Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Maximum number of contractors to be appointed to the framework agreement:
6 contractors for lots 1 to 11 and 4 contractors for lot 12.
Maximum number of contractors to be invited to tender:
12 contractors for lots 1 to 11 and 8 for lot 12 (minimum number of 5 for each lot)
The criteria used for selecting the minimum number of candidates to tender for each lot is detailed in the pre qualification questionnaire (“PQQ”) and supporting documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

R325 / 13
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The procurement process will be conducted via the Alito Procurement Portal and any organisation wishing to express an interest in tendering must do so via this portal. Registration on the Alito Procurement Portal is free and guidance is available by e-mailing the following address: alito@rctcbc.gov.uk.

The web address for Alito is: http://appswales.alito.co.uk.

This is a restricted process and successful organisations will be shortlisted from the Pre Qualification stage and invited to participate at Tender stage.
A PQQ must be completed and returned with the request to participate.
The PQQ document can be downloaded via the Alito website. This document and any supporting attachments must be submitted back through the Alito System.
The lead contracting authority reserves the right to award all, part or none of the lots of this procurement and to abandon this procurement at any time. Under no circumstances will any of the participating authorities incur any liability (including but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
The tender documents will outline the requirements of the tender process and the evaluation criteria.
Completed PQQs are to be returned in accordance with the instructions in the PQQ documentation and in order to receive consideration must be received no later than 12:00 noon on [Monday 19th November 2012]. It should be noted that the PQQ documentation will not be available after this time.
It is anticipated that the invitation to tender (“ITT”) will be sent out in [December 2012], however, the lead authority reserves the right to change this date at any time.
The PQQ selection criteria are detailed in the PQQ documentation. The tender award criteria for this procurement will comprise of [cost and quality]. Full details of the award criteria and the method of evaluation will be provided in the ITT.
The lead authority does not bind itself, or any of the participating authorities to accept the lowest or any tender as part of this process.
Buy4Wales Reference Number: 32229.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The lead authority will notify candidates of whether or not they have been successful in accordance with the provisions of Regulation 32(1) to 32(A) of the Public Contracts Regulations 2006 and will hold a mandatory standstill period.
It should be noted that the lead authority is now automatically obliged to refrain from entering into a contract when proceedings are brought in respect of the award decision if the framework agreement has not been concluded.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:12.10.2012