South Wales Fire and Rescue Service Office Cleaning Tender

In collaboration to Mid and West Wales Fire and Rescue Service, South Wales Fire and Rescue Service are seeking tenders for the provision of Office Cleaning Services.

United Kingdom-Llantrisant: Office cleaning services

2019/S 001-000741

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
United Kingdom
Telephone: +44 1443232082
E-mail: m-deasy@southwales-fire.gov.uk
Fax: +44 1443232180
NUTS code: UKL

Internet address(es):Main address: www.southwales-fire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0360

I.1)Name and addresses

Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
United Kingdom
Telephone: +44 3706060699
E-mail: h.rees@mawwfire.gov.uk
Fax: +44 1267220562
NUTS code: UKL

Internet address(es):Main address: http://www.mawwfire.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484

I.2)Information about joint procurement

The contract involves joint procurement

In the case of joint procurement involving different countries, state applicable national procurement law:

South Wales Fire and Rescue Service

Mid and West Wales Fire and Rescue Service

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.sell2wales.gov.uk

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Office Cleaning

II.1.2)Main CPV code

90919200

II.1.3)Type of contract

Services

II.1.4)Short description:

In collaboration to Mid and West Wales Fire and Rescue Service (MAWWFRS), South Wales Fire and Rescue Service (SWFRS) are seeking tenders for the provision of Office Cleaning Services.

The tender will be split into 2 lots:

— lot 1: South Wales Fire and Rescue Service,

— lot 2: Mid and West Wales Fire and Rescue Service.

Bidders have the option to bid for one or both Lots.

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.

II.1.5)Estimated total value

Value excluding VAT: 3 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes

Tenders may be submitted for all lots

II.2)Description

II.2.1)Title:

South Wales Fire and Rescue Service Office Cleaning Services

Lot No: 1

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

South Wales Fire and Rescue Service are seeking a provider to deliver Office Cleaning Services across all of its sites. Full details are available in the specification documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

During the term of the contract there may be a need to add or delete sites should new stations be built, added or closed. The number of hours required may also be amended through the contract term if SWFRS’ requirements change.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

II.2)Description

II.2.1)Title:

Mid and West Wales Fire and Rescue Service Office Cleaning Services

Lot No: 2

II.2.2)Additional CPV code(s)

90910000

II.2.3)Place of performance

NUTS code: UKL

II.2.4)Description of the procurement:

Mid and West Wales Fire and Rescue Service are seeking a supplier to deliver office cleaning services at some of it’s sites. Full details are available in the specification documents.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

A contract will be awarded to the successful supplier(s) for an initial period of 3 years with the option to extend for up to an additional 24 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/02/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/02/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=88275.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(WA Ref:88275)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
United Kingdom
Telephone: +44 1443232082
Fax: +44 1443232180Internet address: www.southwales-fire.gov.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

28/12/2018