South Wales Traffic Signal Maintenance Contract 2014–2017

South Wales Traffic Signal Maintenance Contract 2014–2017

It is the intention that this tender acts as a framework with a single supplier for other local Highway Authorities covered by the geographical region of the South Wales Trunk Road Network as a means of purchasing such services without the need for any further procurement process.

United Kingdom-Neath: Control, safety or signalling equipment for roads

2014/S 014-021028

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Neath Port Talbot County Borough Council
The Quays, Brunel Way, Baglan Energy Park
For the attention of: Adam Rosenqvist
SA11 2GG Neath
UNITED KINGDOM
Telephone: +44 1639763927
E-mail: a.rosenqvist@npt.gov.uk

Internet address(es):

General address of the contracting authority: www.npt.gov.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0274

Electronic access to information: www.etenderwales.bravosolution.co.uk

Electronic submission of tenders and requests to participate: www.etenderwales.bravosolution.co.uk

Further information can be obtained from: Neath Port Talbot County Borough Council
The Quays, Brunel Way, Baglan Energy Park
For the attention of: a.rosenqvist@npt.gov.uk
SA11 2GG Neath
UNITED KINGDOM
Telephone: +44 1639763927
E-mail: a.rosenqvist@npt.gov.uk
Internet address: www.npt.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Neath Port Talbot County Borough Council
The Quays, Brunel Way, Baglan Energy Park
SA11 2GG Neath
UNITED KINGDOM
Telephone: +44 1639763927
Internet address: www.npt.gov.uk

Tenders or requests to participate must be sent to: Neath Port Talbot County Borough Council
Electronic tender
Electronic tender
UNITED KINGDOM
Telephone: +44 1639763926
Internet address: www.npt.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Pembrokeshire County Council

Carmarthenshire County Council

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

South Wales Trunk Road Agency (SWTRA) Region Term Traffic Signal Maintenance Contract 2014–2017.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: SWTRA is responsible for the management and maintenance of approximately 436 kilometres of trunk road and 178 kilometres of motorway and its associated assets on behalf of the Welsh Government (WAG). The Agency Area in South Wales covers virtually all the local authority administrative areas between Fishguard and the Severn Crossings.
NUTS code UKL14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Neath Port Talbot county borough Council (NPTCBC) are undertaking this procurement in their capacity of Managing Agent for the Motorway and Trunk Road network in south Wales (SWTRA)on behalf of the Welsh Government. To meet with the current guidelines issued by the Welsh Assembly on collaborative working within the Principality. It is the intention that this tender acts as a framework with a single supplier for other local Highway Authorities covered by the geographical region of the South Wales Trunk Road Network as a means of purchasing such services without the need for any further procurement process.
The contract will be awarded by Neath Port Talbot County Borough Council, who will in turn grant rights to other participating Councils to use. It should be noted that at this time no Local Authority, other than those specifically named in the tender documents and below have expressed an interest in participating in this contract.
— Neath Port Talbot County Borough Council
— Pembrokeshire County Council and
— Carmarthenshire County Council
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit https://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code itt_41065 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

34996000, 34990000, 31518000, 45233294, 45316000, 45316200, 50232200, 34942000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The duration of the agreement is 3 years with the option to extend for an additional period of 12 months.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Etenderwales: project_26968 – itt_41065
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 14.3.2014 – 13:00
Place:

eTenderWales portal – The Quays, Procurement Section.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

If you wish to express interest and submit a tender bid please go to the EtenderWales Portal and search for:
https://etenderwales.bravosolution.co.uk/home.html

name of Project:
South Wales Trunk Road Agency (SWTRA) – Traffic Signal Maintenance Contract
Project code: project_26968
ITT Ref Number: itt_41065
(WA Ref:3835).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.1.2014