South West Wales Regional Engineering Consultancy Framework

South West Wales Regional Engineering Consultancy Framework

A Framework of pre-qualified and suitably experienced consulting engineers to enable the participating local authorities to procure a full range of engineering related services which will be fully defined in the tender documentation.

UK-Carmarthen: architectural, construction, engineering and inspection services

2012/S 159-266082

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Carmarthenshire County Council
Corporate Procurement Unit, Building 8, St Davids Park, Jobswell Road
SA31 3HB Carmarthen

Internet address(es):

General address of the contracting authority: http://http/

Further information can be obtained from: Please see section VI.3) Additional Information for further details
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

South West Wales Regional Engineering Consultancy Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Within south west wales — Pembrokeshire, Neath and Port Talbot, City and County of Swansea and Carmarthenshire.
NUTS code UKL14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
Duration of the framework agreement

Duration in years: 3 years (with the option to extend for a further period of up to 1 year)

II.1.5)Short description of the contract or purchase(s)

A Framework of pre-qualified and suitably experienced consulting engineers to enable the participating local authorities to procure a full range of engineering related services which will be fully defined in the tender documentation. The participating authorities/orgs are committed to contributing to the social, economic and environmental well-being of the wider community. Accordingly, the successful consultants will be expected to include such measures when delivering the project. Specific requirements will be detailed within the tender documents. The participating authorities/orgs are:-.
Carmarthenshire County Council.
Neath Port Talbot County Borough Council.
City and County of Swansea.
Pembrokeshire County Council.
Community Benefits apply to this contract, Further details:
II.1.6)Common procurement vocabulary (CPV)

71000000, 71300000, 71400000, 71500000, 71600000, 71800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

A Framework to include one Lot to include consultants who must be multi disciplinary and capable of providing the full range of engineering related services.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 months (with the option to extend for a further period of up to 12 months) (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be advised in tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

In the event of a group of suppliers winning the contract the council will require each supplier in the group to become joint or severally responsible before acceptance.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Pre-Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Candidates will be required to provide evidence as specified in Article 41 and 42 of Directive 2009/81/EC.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Candidates will be required to provide evidence as specified in Article 41 and 42 of Directive 2009/81/EC.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

17.9.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 12.9.2012 – 14:30
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Officers of the Authority.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): Some commissions will be partly funded.
VI.3)Additional information

The successful tenderers will be one of 4 consultants included on the Framework to provide all services called off under the Framework. This may include project management, surveying and assessments, contract preparation and other services. No guarantee of the extent of work to be called off will be given. The successful tenderer will be required to provide services to other public sector bodies — as detailed above.
Instructions to suppliers.
To assist you in locating these opportunities on the BRAVO E Procurement System the project code is: project_23427.
As this is a Restricted procedure, applicants must ensure that all Pre-Qualification Questionnaire (PQQ) questions are fully responded to. The following PQQ Project codes may further assist you in locating the opportunities:
PQQ Code: pqq_30470.
Please also ensure you check t he ”Attachments” area for any documents/ information which may assist you with your submission or you are required to upload as part of your submission as per information contained within the pack.
Suppliers Instructions How to express interest in this Tender.
1. Register your company on the etenderwales portal (this is only required once)
— Browse to the eSourcing Portal:,

— Click the “Suppliers register here” link,
— Enter your correct business and user details,
— Note the username you chose and click “Save” when complete,
— You will shortly receive an email with your unique password (please keep this secure),
— Agree to the terms and conditions and click “continue”.
2. Express an Interest in the Project
— Login to the portal with the username/password,
— Click the “PQQs Open to All Suppliers” link. (These are Pre-Qualification Questionnaire Documents open to any registered supplier),
— Click on the relevant PQQ to access the content,
— Click the “Express Interest” button at the top of the screen,
— This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only),
— Click on the PQQ code, you can now access any attachments by clicking the “Buyer Attachments” on the left hand side of the screen.
3. Responding to the tender
— At the top of the screen you can choose to ‘Create Response’ or ‘Decline to Respond’ (please give a reason if declining),
— You can now use the ‘Messages’ function on to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon — Fri (8am — 6pm) on:
— email:,

— Phone: +44 8003684850/ Fax: +44 2070800480.
Buy4Wales Reference Number: 30626.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: This authority will incorporate a standstill period where information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.8.2012