Southampton City Council Mechanical Services Measured Term Contract

General mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises.

United Kingdom-Southampton: Repair and maintenance services of mechanical building installations

2019/S 145-357404

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southampton City Council
One Guildhall Square
Southampton
SO14 7FP
United Kingdom
Telephone: +44 2380833322
E-mail: louisa.llewellyn@southampton.gov.uk
NUTS code: UKJ

Internet address(es):Main address: www.southampton.gov.uk/supplysouthampton

Address of the buyer profile: www.southampton.gov.uk/supplysouthampton

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplysouthampton.esourcingportal.com/index.cfm

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://supplysouthampton.esourcingportal.com/index.cfm

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Measured Term Contract — Mechanical Services (Maintenance/Servicing, Breakdown and Repair Services)

Reference number: PPP 657

II.1.2)Main CPV code

50712000

II.1.3)Type of contract

Services

II.1.4)Short description:

This bidding opportunity is for a specialist measured term contractor that can support Southampton City Council in delivering a wide range of general mechanical services to a range of public and civic buildings, schools, and other non-domestic and domestic premises owned, managed, leased or supported by SCC; all to agreed standards and in a timely, consistent, cost effective and safe manner.

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

71333000

51120000

50531100

II.2.3)Place of performance

NUTS code: UKJ32

II.2.4)Description of the procurement:

Such services shall generally comprise:

— planned maintenance and term servicing,

— breakdown and repair services (inc emergency call-outs),

— replacements.

To a range of commercial plant and equipment, including:

— commercial boilers (primarily gas, but also oil and biomass),

— heating systems and hot and cold water plant and services,

— ventilation and air conditioning equipment, and

— associated equipment and control systems.

Including all electrical and builders work associated with these mechanical services.

A more detailed description of the service required is provided within the suite of supporting bidding documents.

The contract is for an initial 3 year term with 2 x 1 extension option (to a maximum of 5 years).

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 40

Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See suite of procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 26/08/2019

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 26/08/2019

Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

(MT Ref:216795)

VI.4)Procedures for review

VI.4.1)Review body

Southampton City Council
One Guildhall Square
Southampton
SO14 7FP
United Kingdom
Telephone: +44 2380833322Internet address: www.southampton.gov.uk/supplysouthampton

VI.4.2)Body responsible for mediation procedures

Southampton City Council
One Guildhall Square
Southampton
SO14 7FP
United KingdomInternet address: www.southampton.gov.uk/supplysouthampton

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

Southampton City Council
One Guildhall Square
Southampton
SO14 7FP
United KingdomInternet address: www.southampton.gov.uk/supplysouthampton

VI.5)Date of dispatch of this notice:

26/07/2019