Southend-on-Sea Borough Council Mobile Telephony Contract 2018

Southend-on-Sea Borough Council Mobile Telephony Contract 2018

Southend’s Council currently have a number of mobile connections with various tier one providers, it has been agreed that a consolidation and single supplier approach should be adopted. 

United Kingdom-Southend-on-Sea: Telecommunications services

2018/S 088-197699

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
United Kingdom
Contact person: Abimbola Igandan
Telephone: +44 1702212281
NUTS code: UK
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Mobible Telephony

Reference number: DN336894

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Southend-on-Sea Borough Council (the Council) is seeking to engage an experienced Telecommunication Service Provider of Mobile Telecommunications Services; to include Voice, Text, Data, and devices (devices being an optional item).

II.1.5)Estimated total value

Value excluding VAT: 200 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

Civic Centre, Victoria Avenue.


SS2 6YL.

United Kingdom.

II.2.4)Description of the procurement:

Southend’s Council currently have a number of mobile connections with various tier one providers, it has been agreed that a consolidation and single supplier approach should be adopted. The Primary focus is to reduce cost per head and increase customer satisfaction across a number of areas; mobile signal, data speed, data amount, moves, addition and changes.

The Council is looking to buy a minimum of 340 000 minutes, minimum of 40 000 texts and minimum of 300 GB.

The Council currently buy handsets via the minutes supplier because of a 50 GBP hardware incentive for every new connection. The Council currently procure Samsung A3 and replace around 200 devices a year through natural churn. There are no plans to replace all devices currently. Should a supplier not provide costs of handsets, within their proposal, a charge of 244 GBP per device will be added to the commercial considerations based upon 200 per annum.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality criteria / Weighting: 60
Cost criterion – Name: Cost / Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

Option to extend for a further 12 months.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 07/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7)Conditions for opening of tenders

Date: 07/06/2018
Local time: 12:00

Southend-on-Sea Borough Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Southend-on-Sea Borough Council
Civic centre, Victoria Avenue
United Kingdom
Telephone: +44 1702212281
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: