Southend-on-Sea Borough Council Printing Tender

To deliver Printing and Associated Services to meet the Council’s requirements.

United Kingdom-Southend-on-Sea: Printing and related services

2016/S 154-279568

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk

Internet address(es):

General address of the contracting authority: http://www.southend.gov.uk/

Electronic access to information: https://procurement.southend.gov.uk

Electronic submission of tenders and requests to participate: https://procurement.southend.gov.uk

Further information can be obtained from: Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk

Tenders or requests to participate must be sent to: Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Tender for Printing and Associated Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 15: Publishing and printing services on a fee or contract basis

NUTS code UKH31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Southend-on-Sea Borough Council is following an Open tender procedure for the procurement of a Provider or Providers to deliver Printing and Associated Services to meet the Council’s requirements.

II.1.6)Common procurement vocabulary (CPV)

79800000, 22000000, 79820000, 30232100, 42991200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Tender has been structured into 3 Lots which are described as follows:
Lot 1 — Multi Function, Single Function, Wide Format and High Volume Print Devices This contract Lot shall deliver the supply of hardware, software, service and technical support services in relation to Multi-Function Devices (MFD), Multi-Function Printers (MFP), Single-Function Printers (SFP), Large Format Printers (LFP) and Very High Volume Devices (VHV).
Lot 2 — Transactional Printing and Hybrid Mail Requirements. This contract Lot shall deliver the Council’s transactional print requirements and ‘Hybrid’ mail requirements.
Lot 3 — Bespoke Print Requirements This contract Lot shall deliver the Council’s bespoke printing requirements and maximise the transition from traditional printed output to appropriate digital platforms. The Initial Contract Period for Lot 1 is 3 years + 2 years extension period, Lot 2 is 3 years +12 months extension period and Lot 3 is 1 year +12 months extension period.
Estimated value excluding VAT:
Range: between 1 850 000 and 2 700 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Multi Function, Single Function, Wide Format and High Volume Print Devices

1)Short description

To deliver the supply of hardware, software, service and technical support services in relation to Multi-Function Devices (MFD), Multi-Function Printers (MFP), Single-Function Printers (SFP), Large Format Printers (LFP) and Very High Volume Devices (VHV).

2)Common procurement vocabulary (CPV)

30232100, 42991200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

Starting 1.11.2016. Completion 31.10.2019

5)Additional information about lots

The Initial Contract Period is 3 years + 2 years extension period.

Lot No: 2 Lot title: Transactional Printing and Hybrid Mail Requirements

1)Short description

This contract Lot shall deliver the Council’s transactional print requirements and ‘Hybrid’ mail requirements.

2)Common procurement vocabulary (CPV)

79800000

3)Quantity or scope

This contract Lot shall deliver the Council’s transactional print requirements and ‘Hybrid’ mail requirements.
Estimated value excluding VAT:
Range: between 1 200 000 and 1 600 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.11.2016. Completion 31.10.2019

5)Additional information about lots

The Initial Contract Period is 3 years + 12 months extension period.

Lot No: 3 Lot title: Bespoke Print Requirements

1)Short description

This contract Lot shall deliver the Council’s bespoke printing requirements and maximise the transition from traditional printed output to appropriate digital platforms.

2)Common procurement vocabulary (CPV)

22000000

3)Quantity or scope

This contract Lot shall deliver the Council’s bespoke printing requirements and maximise the transition from traditional printed output to appropriate digital platforms.
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP

4)Indication about different date for duration of contract or starting/completion

Starting 1.11.2016. Completion 31.10.2017

5)Additional information about lots

The Initial Contract Period is 1 year + 12 months extension period.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As detailed in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Bidders are expected to hold as a minimum ISO14001 or EMAS, ISO9001, ISO27001 or other recognised equivalent standards. Evidence of such accreditation must be provided as part of the Bidder’s tender submission.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ACME-ZFOOQ2

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 16.9.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.9.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 16.9.2016 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested Providers who wish to express an interest in this tender process are requested to register on the Council’s Electronic Procurement Systemhttps://procurement.southend.gov.uk Please select the appropriate CPV codes when registering.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.8.2016

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