Southend-on-Sea Borough Council Printing Tender
To deliver Printing and Associated Services to meet the Council’s requirements.
United Kingdom-Southend-on-Sea: Printing and related services
2016/S 154-279568
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk
Internet address(es):
General address of the contracting authority: http://www.southend.gov.uk/
Electronic access to information: https://procurement.southend.gov.uk
Electronic submission of tenders and requests to participate: https://procurement.southend.gov.uk
Further information can be obtained from: Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk
Tenders or requests to participate must be sent to: Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
For the attention of: Mrs Oluwatoyin Davids
SS2 6ER Southend-on-Sea
United Kingdom
Telephone: +44 1702212988
E-mail: oluwatoyindavids@southend.gov.uk
I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 15: Publishing and printing services on a fee or contract basis
NUTS code UKH31
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
II.1.6)Common procurement vocabulary (CPV)
79800000, 22000000, 79820000, 30232100, 42991200
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Lot 1 — Multi Function, Single Function, Wide Format and High Volume Print Devices This contract Lot shall deliver the supply of hardware, software, service and technical support services in relation to Multi-Function Devices (MFD), Multi-Function Printers (MFP), Single-Function Printers (SFP), Large Format Printers (LFP) and Very High Volume Devices (VHV).
Lot 2 — Transactional Printing and Hybrid Mail Requirements. This contract Lot shall deliver the Council’s transactional print requirements and ‘Hybrid’ mail requirements.
Lot 3 — Bespoke Print Requirements This contract Lot shall deliver the Council’s bespoke printing requirements and maximise the transition from traditional printed output to appropriate digital platforms. The Initial Contract Period for Lot 1 is 3 years + 2 years extension period, Lot 2 is 3 years +12 months extension period and Lot 3 is 1 year +12 months extension period.
Estimated value excluding VAT:
Range: between 1 850 000 and 2 700 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion
Information about lots
Lot No: 1 Lot title: Multi Function, Single Function, Wide Format and High Volume Print Devices
1)Short description
2)Common procurement vocabulary (CPV)
30232100, 42991200
3)Quantity or scope
Estimated value excluding VAT:
Range: between 500 000 and 800 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Transactional Printing and Hybrid Mail Requirements
1)Short description
2)Common procurement vocabulary (CPV)
79800000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 200 000 and 1 600 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Bespoke Print Requirements
1)Short description
2)Common procurement vocabulary (CPV)
22000000
3)Quantity or scope
Estimated value excluding VAT:
Range: between 150 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
Minimum level(s) of standards possibly required: As detailed in the Invitation to Tender.
III.2.3)Technical capacity
As detailed in the Invitation to Tender.
Minimum level(s) of standards possibly required:
Bidders are expected to hold as a minimum ISO14001 or EMAS, ISO9001, ISO27001 or other recognised equivalent standards. Evidence of such accreditation must be provided as part of the Bidder’s tender submission.
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.1)Award criteria
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting authority:
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.8)Conditions for opening of tenders
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Interested Providers who wish to express an interest in this tender process are requested to register on the Council’s Electronic Procurement Systemhttps://procurement.southend.gov.uk Please select the appropriate CPV codes when registering.
VI.5)Date of dispatch of this notice:
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