Specialist Activity Base and Community Hub for York Council

Specialist Activity Base and Community Hub for York Council

This will incorporate two service elements comprising of: A Specialist Activity Base for adults with a learning disability and/or autism to access as part of their weekly activities,

United Kingdom-York: Social services

2015/S 062-109112

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

City of York Council
West Offices, Station Rise
For the attention of: Mark Woolford
YO1 6GA York
Telephone: +44 1904552237
E-mail: mark.woolford@york.gov.uk

Internet address(es):

General address of the contracting authority: www.york.gov.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Burton Stone Community Hub — management and operation of a Specialist Activity Base service for adults with a learning disability and/or Autism and provision of a Community Hub.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Burton Stone Community Centre, Evelyn Crescent, York, YO30 6DR.

NUTS code UKE21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

City of York Council (CYC) is seeking to develop a new Specialist Activity Base and Community Hub based at Burton Stone Community Centre. This will incorporate two service elements comprising of:
— A Specialist Activity Base for adults with a learning disability and/or autism to access as part of their weekly activities,
— A fully inclusive Community Hub for use by all.
Following a comprehensive analysis of current provision, future demographics and through consultation with current users of the service as well as Providers of current services the Council has decided to transform the current service based at Burton Stone Community Centre.
The Council’s vision for this enhanced Specialist Activity Base is one which will be able to support all adults with learning disabilities and/or autism. Individuals who access this service as part of their weekly activities may have great difficulty in communicating or could have additional sensory and physical disabilities as well as complex health needs or behaviours which may at times challenge.
The specification for the Specialist Activity Base element of the service requires a provision which includes**:
— providing a service at the base from Monday to Friday from 9:00 to 16:00;
— providing an activity co-ordinator/facilitator to direct the activity taking place who will be separate from the support workers who are there to enable participation in the activities;
— providing a safe place for adults with a learning disability and/or autism to access, and,
— providing a variety of age appropriate activities to suit adults with a learning disability and/or autism interests and concerns. Such activities will enable people to develop their skills and potential and give choice/variety, for example:
• Independent living skills, social skills, communication skills, emotional regulation,
• Work preparation,
• Arts and Crafts.
• Exercise / keep fit activities,
• Computers,
• Health and Beauty, and much more.
** This list is not exhaustive and the full specification which forms part of the ITT documentation must be fulfilled.
Providers delivering care and support services to customers of the Council are required to comply with the Council’s Standard Contract which will be available as part of the ITT. It is also expected that Providers delivering care and support services will be registered with the Care Quality Commission (CQC).
The Community Hub specification includes the facility management aspects of operating the building and the overall programming strategy of the centre. Key elements include:
— operational plan that sets out how the centre will be run on a day to day basis ensuring compliance with legislation and good practise,
— maintenance plan to ensure the physical asset remains in good condition and effective reactive and planned maintenance is carried out,
— overall management and staffing structure with clear definition of roles and responsibilities, including those employees that are liable to transfer under the requirements of TUPE.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to the Invitation to Tender documentation relating to this notice for the details of the duration of this contract.
Estimated value excluding VAT: 2 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

The Yortender reference is: 9URL-FNM1RC

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates


IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Interested parties can download the pre qualification questionnaire directly from www.yortender.co.uk by using the Yortender scheme reference: 9URL-FNM1RC. Requests for documentation should not by made by telephone or email. the documentation should be completed and returned by no later than the deadline specified in IV.3.4. Late submissions will not be accepted.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The contracting authority will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide information on the award decision.
The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the Regulations to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: