Specialist Housing Strategy For Older People (SHSOP) Programme – provision of care services

Specialist Housing Strategy For Older People (SHSOP) Programme – provision of care services

It is anticipated that the service provider will also be responsible for the delivery of facilities management services in the care homes which are ancillary to the care services.

UK-London: Health and social work services

2013/S 092-157021

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Westminster City Council
64 Victoria Street
Contact point(s): SHSOP Care Provider Procurement
For the attention of: Jesca Ackell
SW1E 6QP London
UNITED KINGDOM
Telephone: +44 2076414069
E-mail: shsopcaretender@westminster.gov.uk

Internet address(es):

General address of the contracting authority: http://www.westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Central London Clinical Commissioning Group
15 Marylebone Road
NW1 5JD London
UNITED KINGDOM

NHS West London Clinical Commissioning Group
15 Marylebone Road
NW1 5JD London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Specialist Housing Strategy For Older People (SHSOP) Programme – provision of care services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Health and social work services. Social work services with accommodation. Rehabilitation services. Services provided by nurses. Residential health facilities services. Residential nursing care services. Welfare services for the elderly. Facilities management services. Westminster City Council (“the Contracting Authority”) is seeking to appoint a single service provider for its Specialist Housing Strategy for Older People (SHSOP) – Provision of Care Services contract. The Contracting Authority is undertaking the procurement for these services on behalf of itself and NHS West London and NHS Central London Clinical Commissioning Groups with which the Contracting Authority has funding and commissioning arrangements agreed under Section 75 of the National Health Services Act 2006.
At the commencement of the contract period, which is anticipated to be 1 April 2014 the successful service provider will be required to deliver care services at residential homes at Carlton Dene and Westmead in the City of Westminster and nursing care services at continuing care homes at Athlone House, Garside House and Butterworth Centre in the City of Westminster and Princess Louise Kensington in the Royal Borough of Kensington & Chelsea. It is anticipated that the service required will also include respite care and step-down transition of nursing beds to prevent hospital admissions and reduce the length of stays in hospital.
It is anticipated that the service provider will also be responsible for the delivery of facilities management services in the care homes which are ancillary to the care services. It is anticipated that the facilities management services may include cleaning, sluicing, laundry services, reception services, security and repairs and maintenance. Information about this and the anticipated delivery arrangements are set out in the Initial Descriptive Document.
The Contracting Authority intends during the contract period to close Westmead and develop new premises in the north of the City of Westminster and at a later stage in the south of the City of Westminster. It also intends to modernise Athlone House, Garside House, Butterworth Centre, Westmead and Carlton Dene, subject to appropriateness and planning consent. The successful service provider will be expected to work with the Contracting Authority in preparation for the development / modernisation phase by inputting into the design of the premises and to ensure a successful transition of services to the modernised or new premises as appropriate. The successful service provider shall, as appropriate, provide an enhanced level of services post development / modernisation and as appropriate a flexible model of care in CQC dual registered facilities.
The Contracting Authority reserves the right to introduce the provision of rehabilitation services and extra care housing services during the contract period and alternative methods of service provision in the longer –term that align to local and national strategic directions and objectives.
Further information is provided in the Initial Descriptive Document which can be obtained with the Pre-Qualification Questionnaire (‘PQQ’) – refer to VI.3.
II.1.6)Common procurement vocabulary (CPV)

85000000, 85311000, 85312500, 85141200, 85144000, 85144100, 85311100, 79993100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated range in value over the maximum duration of the contract, (16 years) of: 190.4M GBP – 267.9M GBP, (dependent on the level of redevelopment and timings for such).
Estimated value excluding VAT:
Range: between 190 400 000 and 267 900 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the contract term shall be 8 years and the contract will provide the Contracting Authority with a mechanism to extend the contract term for a period or periods of up to a further 8 years.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2022

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent company guarantees, deposits, bonds or other forms of appropriate security may be required for the contract. Further details will be included in the Invitation to Participate in Dialogue.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract documents, which shall be included with the Invitation to Participate in Dialogue.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The contracting authority will require the contract to be with a legal entity. It reserves the right to require groups of contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any consortium shall be jointly and severally liable. Legal bodies shall be companies, partnerships or unincorporated joint ventures.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ – refer to VI.3.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ.
Minimum level(s) of standards possibly required: As set out in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the PQQ.
Minimum level(s) of standards possibly required:
As set out in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 10.6.2013 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. The main services included in this procurement are Part B services and the Contracting Authority will not be bound by the Public Contracts Regulations 2006 (as amended) except the extent that such Regulations are applicable to Part B services. This notice and any subsequent notices are placed voluntarily.
2. The estimated lower value of the contract in paragraph II.2.1 is based on the assumption of no change to bed base numbers and is subject to the increases/ changes as a result of the development/modernisation of premises agenda. The estimated higher value of the contract in paragraph II.2.1 is based on changes to bed base numbers as a result of the development/modernisation of premises.
3. The Contracting Authority’s needs and requirements will be defined in the descriptive document which shall be included with the Invitation to Participate in Dialogue. An Initial Descriptive Document can be obtained with the PQQ.
4. Discussion during the dialogue period will include:
– The service provider’s input into the design in relation to the first new site for development in the north of the City of Westminster. Site plans will be at an advanced stage at this point in time and the Contracting Authority will seek solutions in relation to internal design.
– A three variation points pricing model, (current services & sites, transition periods and post development/modernisation).
5. It is anticipated that the contract will commence on or around 1 April 2014.
6. The Contracting Authority reserves the right to abandon this procurement process at any stage following the publication of this notice and/or not to award any contract.
7. In order to express interest economic operators must complete and return the PQQ which is available on request from the contracting authority using the following email address shsopcaretender@westminster.gov.uk

8. All applicants are solely responsible for their costs and expenses incurred in connection with the preparation and submission of the PQQ and all future stages of the selection and evaluation process. Under no circumstances will the Contracting Authority or any of its advisers be liable for any costs or expenses borne by the applicant or its associated relevant organisations or any of its advisers in this process whether the applicant is successful or otherwise.
9. The Contracting Authority will be holding a Bidders’ Conference on 21 May 2013 from 9.30am to 12.30pm at the King’s Fund, 11-13 Cavendish Square, London W1G 0AN. The project team will outline the procurement approach and allay concerns that Applicants may have in relation to timescales and process.
10. To register your interest in attending the Bidders Conference, send an email to the project team at shsopcaretender@westminster.gov GO Reference: GO-2013510-PRO-4795633

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: To the extent that they apply, in accordance with Regulations 47A to 47P of the Public Contracts Regulations 2006 (SI 2006 No. 5) (as amended). The Contracting Authority will voluntarily (as this procurement relates to Part B services) incorporate a minimum 10 calendar day standstill period prior to the award of the Contract. The purpose of this standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:10.5.2013